Official UK procurement notice
ArWAP Process Evaluation · UK public procurement notice
Authority: Llywodraeth Cymru / Welsh Government (Central government)
What is being bought
Published requirement descriptionThe Welsh Government is seeking to procure an external contractor to deliver a mixed-methods process and early impacts evaluation of the Anti-racist Wales Action Plan (ArWAP). The evaluation will: assess the implementation of ArWAP; identify areas for improvement; identify and evaluate early impacts; and establish an impact baseline and evaluation framework for future impact measurement. The work will involve collecting qualitative and quantitative data, including lived experiences, through surveys, focus groups, and interviews with stakeholders, Welsh Government officials, public sector delivery partners, and the general public, with a specific focus on the Black, Asian and Minority Ethnic population in Wales. The contractor will be expected to apply anti-racist, intersectional and trauma-informed approaches, ensuring compliance with Welsh Language Standards and data protection requirements. Outputs will include a revised theory of change, interim findings report, a final report with recommendations, and presentations of findings to relevant ArWAP governance groups.
- No preliminary market engagement: Evaluation using established methodological approach.
CPV: Social research services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£200,000
- Economic & financial standing
As stated in tender documents.
- Technical & professional ability
As stated in tender documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Demonstration of a clear understanding of the policy context and rationale for undertaking the research.: 15%
- Proposed Methodology: 30%
- Staff Resourcing: 20%
- Project Management: 15%
- Commercial response: 20%
Published award criteria (5)
- Demonstration of a clear understanding of the policy context and rationale for undertaking the research.: Demonstrate knowledge of the Anti-racist Wales Action Plan (ArWAP) and wider subject knowledge of minority ethnic peoples’ issues in Wales including discrimination and marginalisation experienced by minority ethnic people
- Proposed Methodology: clearly outline a detailed research design and demonstrate how the aims and objectives of this study will be met. Suitability of the methodology – quality and appropriateness of the approach. Demonstration of sound understanding of the challenges and priorities of the contract.
- Staff Resourcing : Evidence of staff roles and suitability of staff for those roles: A clear and detailed description of the resources to be deployed, task allocation (including evidence of the suitability of the personnel proposed for this contract in terms of their experience and skills) and time allocated to the project for each. This should include evidence of experience the personnel proposed for this contract in terms of their experience and skills (including the experience and skills requirements set out in Section 6 of the Specification). DBS checks also required as detailed below, including completion of the DBS pro forma.
- Project Management : evidence of an understanding of, and ability to meet, project timetable and dependencies / risks: A clear description of the project management plan for the research (including a timetable detailing key milestones; an outline of a robust management (including of consortia arrangements and / or sub-contractors, if any), delivery and reporting structure; and a detailed risk register).
- Commercial response: Provision of a completed Commercial Response Template providing cost for meeting the contract requirements.
- Economic & financial standing
As stated in tender documents.
- Technical & professional ability
As stated in tender documents.
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 12 Dec 2025, 11:29 GMT
- Last source update
- 5 Mar 2026, 16:23 GMT
- Award evaluation window
- Submission end – 10 Mar 2026
- Authority reference
C276/2025/2026- FTS notice number
2025/S 000-082374- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f49fFind a Tender- Contract terms summary
Please see tender documents
- Risks
Please see tender documents
How it was run
Official notice- Submission deadline
- 30 Jan 2026, 14:00 GMT
- Clarification deadline
- 23 Jan 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Timeline
12 Dec 2025 → 16 Mar 2026 · 8 dates- Tender notice published317 days ago12 Dec 2025, 11:29 GMT
- Clarification questions by275 days ago23 Jan 2026, 17:00 GMT
- Submission deadline268 days ago30 Jan 2026, 14:00 GMT
- Assessment summaries sent241 days ago27 Feb 2026
- Latest notice published234 days ago5 Mar 2026, 16:23 GMT
- Award decision expected by229 days ago10 Mar 2026, 23:59 GMT
- Contract starts229 days ago11 Mar 2026
- Standstill ends223 days ago16 Mar 2026, 23:59 GMT
Notice history
4 events · 2 releases on Find a Tender · since 12 Dec 2025- Tender notice published12 Dec 2025, 11:29 GMTUK4
- Contract award notice published5 Mar 2026, 16:23 GMTUK6
- Status changed to complete5 Mar 2026, 16:23 GMT
- Contract signature expected17 Mar 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MEL Research LtdSME18 Mar 2026 – 29 Feb 2028 · up to 29 May 2028Extensions: Extension to contract length to accommodate delivery of outputs. Extension period is cost neutral. | £177,826 | 27 Feb 2026standstill to 16 Mar 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- MEL ResearchAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Technical specifications See tender documents.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender