Find a TenderCancelledProcurement termination notice
Published 11 Dec 2025, 10:43 GMT

Official UK procurement notice

ArWAP Process Evaluation · UK public procurement notice

Official notice

Authority: Llywodraeth Cymru / Welsh Government (Public body)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Published estimate£200,000≈ £100k / year · £240,000 inc. VAT
Submissions closed 29 Jan 2026
Contract term 2 yrsends 10 Mar 2028 · up to 9 Jun 2028 with extensions · starts 11 Mar 2026

What is being bought

Published requirement description

The Welsh Government is seeking to procure an external contractor to deliver a mixed-methods process and early impacts evaluation of the Anti-racist Wales Action Plan (ArWAP). The evaluation will: assess the implementation of ArWAP; identify areas for improvement; identify and evaluate early impacts; and establish an impact baseline and evaluation framework for future impact measurement.

The work will involve collecting qualitative and quantitative data, including lived experiences, through surveys, focus groups, and interviews with stakeholders, Welsh Government officials, public sector delivery partners, and the general public, with a specific focus on the Black, Asian and Minority Ethnic population in Wales. The contractor will be expected to apply anti-racist, intersectional and trauma-informed approaches, ensuring compliance with Welsh Language Standards and data protection requirements. Outputs will include a revised theory of change, interim findings report, a final report with recommendations, and presentations of findings to relevant ArWAP governance groups.

  • No preliminary market engagement: Evaluation using established methodological approach.

CPV: Social research services

The lotProcurement structure

single lot · value published
Lot #1CancelledRenewal 2 yrsSMEVCSEPublished value£200,000
Contract period: 11 Mar 2026 – 10 Mar 2028 (2 yrs) · up to 9 Jun 2028 with extensionsValue: £200,000 exc. VAT · £240,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Contract can be extended for an additional 3 months in order to enable further work to address the aims and objectives of this evaluation. If required, this would be resourced through the existing budget for this work.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As stated in tender documents.

  • Technical & professional ability

    As stated in tender documents.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (5)
  • Demonstration of a clear understanding of the policy context and rationale for undertaking the research.: 15%
  • Proposed Methodology: 30%
  • Staff Resourcing: 20%
  • Project Management: 15%
  • Commercial response: 20%
Published award criteria (5)
  • Demonstration of a clear understanding of the policy context and rationale for undertaking the research.: Demonstrate knowledge of the Anti-racist Wales Action Plan (ArWAP) and wider subject knowledge of minority ethnic peoples’ issues in Wales including discrimination and marginalisation experienced by minority ethnic people
  • Proposed Methodology: clearly outline a detailed research design and demonstrate how the aims and objectives of this study will be met. Suitability of the methodology – quality and appropriateness of the approach. Demonstration of sound understanding of the challenges and priorities of the contract.
  • Staff Resourcing : Evidence of staff roles and suitability of staff for those roles: A clear and detailed description of the resources to be deployed, task allocation (including evidence of the suitability of the personnel proposed for this contract in terms of their experience and skills) and time allocated to the project for each. This should include evidence of experience the personnel proposed for this contract in terms of their experience and skills (including the experience and skills requirements set out in Section 6 of the Specification). DBS checks also required as detailed below, including completion of the DBS pro forma.
  • Project Management : evidence of an understanding of, and ability to meet, project timetable and dependencies / risks: A clear description of the project management plan for the research (including a timetable detailing key milestones; an outline of a robust management (including of consortia arrangements and / or sub-contractors, if any), delivery and reporting structure; and a detailed risk register).
  • Commercial response: Provision of a completed Commercial Response Template providing cost for meeting the contract requirements.
Conditions of participation2
  • Economic & financial standing

    As stated in tender documents.

  • Technical & professional ability

    As stated in tender documents.

What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
11 Dec 2025, 10:43 GMT
Last source update
11 Dec 2025, 11:28 GMT
Award evaluation window
Submission end – 10 Mar 2026
Authority reference
C276/2025/2026
FTS notice number
2025/S 000-081810
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Social research services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-05f372 Find a Tender
Contract terms summary

Please see tender documents

Review and risk notes
Risks

Please see tender documents

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
29 Jan 2026, 14:00 GMT
Clarification deadline
22 Jan 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

Timeline

11 Dec 2025 → 11 Mar 2026 · 5 dates
  1. Tender notice published321 days ago
    11 Dec 2025, 10:43 GMT
  2. Clarification questions by278 days ago
    22 Jan 2026, 17:00 GMT
  3. Submission deadline271 days ago
    29 Jan 2026, 14:00 GMT
  4. Award decision expected by231 days ago
    10 Mar 2026, 23:59 GMT
  5. Contract starts231 days ago
    11 Mar 2026

Notice history

3 events · 2 releases on Find a Tender · since 11 Dec 2025
  1. Tender notice published
    11 Dec 2025, 10:43 GMT
    UK4
  2. Procurement termination notice published
    11 Dec 2025, 11:28 GMT
    UK12
  3. Status changed to cancelled
    11 Dec 2025, 11:28 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—11 Dec 2025CancelledThe notice was published in error. A new contract notice will be published for the procurement in due course.

Contracting authority & participating public bodies

Llywodraeth Cymru / Welsh Government

Contracting authorityPublic authority - central governmentWelsh devolved regulations apply GB-PPON: PQYQ-3841-BHTP Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Cardiff, Wales, CF10 3NQContact name, email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender