Appropriate Adult Service for Hampshire, Portsmouth, Southampton and Isle of Wight

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    "title": "Appropriate Adult Service for Hampshire, Portsmouth, Southampton and Isle of Wight",
    "status": "complete",
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      "id": "2023/54",
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    "description": "Hampshire County Council in collaboration with Southampton City Council, Portsmouth City Council, Isle of Wight Council, and the Police and Crime Commissioner for Hampshire and Isle of Wight are looking to establish contracts with a single provider to deliver an Appropriate Adult Service for children and vulnerable adults across Hampshire, Southampton, Portsmouth, and the Isle of Wight\nThe Service will provide persons acting as an Appropriate Adult (AA) for children and young people (in the absence of the parent, guardian or, if the child/young person is in the care of a local authority or voluntary organisation, a person representing that authority or organisation, or a Social Worker) and vulnerable adults (in the absence of a relative, guardian, other person responsible for their care or any appropriate friend or other suitable adult) in custody at a police station or other place.\nThe Service will be required in Hampshire, Southampton, Portsmouth and the Isle of Wight.\nThe Service will also provide AA for Unaccompanied Asylum-Seeking Children who are requiring an age assessment to be undertaken by Children's Services in situations where the age is in dispute. Requirements for Age Assessments are only relevant for Hampshire County Council. In the last 12 months the Council has had 80 age assessments where an appropriate adult was required.\nTo support interested suppliers the Authorities are sharing the most recent annual volumes to act as a guide to the indicative levels of demand for this service. .This is an indicative figure and the Authorities offer no guarantee around any levels of work. The successful supplier will meet the demand inline with the requirements of the specification for the tendered price.\nTotal Usage 10,450 hours of which\nVulnerable Adults\nPortsmouth City Council - 1,574 hours\nPolice and Crime Commissioner (covering Southampton, Hampshire and the Isle of Wight) 6,636 hours (this has since increased by approximately 400 hours a year)\nChildren\nPortsmouth City Council YJS - 529 hours\nSouthampton City Council YJS - 501 hours\nIsle Of Wight Council YJS - 107 hours\nHampshire County Council YJS - 1,081 hours\nGovernance\nThe Service is commissioned in collaboration by Hampshire County Council, Southampton City Council, Portsmouth City Council, Isle of Wight Council, and the Police and Crime Commissioner for Hampshire and Isle of Wight.\nHampshire County Council will tender the Service on behalf of the collaborating authorities. Contracts will be issued by each Local Authority and the Police and Crime Commissioner for Hampshire and Isle of Wight, i.e. there will be five contracts. Each collaborating authority will use the Document 3 - terms and conditions as its template for terms and conditions.\nThe tender documents use the term contract or contracts meaning the resulting five separate contracts that the successful Tenderer will enter into with each contracting authority.\nFor the purposes of this award notice the number of legal entities submitting tenders was only three but these relate to 5 separate individual contracts, hence it displays as 15 tenders received.",
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              "type": "technical",
              "description": "The Supplier must have three years experience of delivering an Appropriate Adult service"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKJ3",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "85312310",
            "scheme": "CPV",
            "description": "Guidance services"
          }
        ]
      }
    ],
    "title": "Appropriate Adult Service for Hampshire, Portsmouth, Southampton and Isle of Wight",
    "value": {
      "amount": 2353333,
      "currency": "GBP",
      "amountGross": 2823999.6
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "059353-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/059353-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-06-24T11:55:36+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2026-08-13T23:59:59+01:00"
    },
    "description": "Hampshire County Council in collaboration with Southampton City Council, Portsmouth City Council, Isle of Wight Council, and the Police and Crime Commissioner for Hampshire and Isle of Wight are looking to establish contracts with a single provider to deliver an Appropriate Adult Service for children and vulnerable adults across Hampshire, Southampton, Portsmouth, and the Isle of Wight\nThe Service will provide persons acting as an Appropriate Adult (AA) for children and young people (in the absence of the parent, guardian or, if the child/young person is in the care of a local authority or voluntary organisation, a person representing that authority or organisation, or a Social Worker) and vulnerable adults (in the absence of a relative, guardian, other person responsible for their care or any appropriate friend or other suitable adult) in custody at a police station or other place.\nThe Service will be required in Hampshire, Southampton, Portsmouth and the Isle of Wight.\nThe Service will also provide AA for Unaccompanied Asylum-Seeking Children who are requiring an age assessment to be undertaken by Children’s Services in situations where the age is in dispute. Requirements for Age Assessments are only relevant for Hampshire County Council. In the last 12 months the Council has had 80 age assessments where an appropriate adult was required.\nTo support interested suppliers the Authorities are sharing the most recent annual volumes to act as a guide to the indicative levels of demand for this service. .This is an indicative figure and the Authorities offer no guarantee around any levels of work. The successful supplier will meet the demand inline with the requirements of the specification for the tendered price.\n1. Total Usage 10,450 hours of which\n2. Vulnerable Adults\n• Portsmouth City Council - 1,574 hours\n• Police and Crime Commissioner (covering Southampton, Hampshire and the Isle of Wight) 6,636 hours (this has since increased by approximately 400 hours a year)\n1. Children\n• Portsmouth City Council YJS - 529 hours\n• Southampton City Council YJS - 501 hours\n• Isle Of Wight Council YJS - 107 hours\n• Hampshire County Council YJS - 1,081 hours\nGovernance\nThe Service is commissioned in collaboration by Hampshire County Council, Southampton City Council, Portsmouth City Council, Isle of Wight Council, and the Police and Crime Commissioner for Hampshire and Isle of Wight.\nHampshire County Council will tender the Service on behalf of the collaborating authorities. Contracts will be issued by each Local Authority and the Police and Crime Commissioner for Hampshire and Isle of Wight, i.e. there will be five contracts. Each collaborating authority will use the Document 3 – terms and conditions as its template for terms and conditions.\n1. The tender documents use the term contract or contracts meaning the resulting five contracts that the successful Tenderer will enter into with each collaborating authority.",
    "riskDetails": "Devolution/Local Government Reform \nThe government wants all remaining two-tier areas in England to be eventually restructured into single-tier unitary authorities and is termed Local Government Reform (LGR). This reorganisation is part of a broader devolution strategy to simplify local government structures, save public funds, and improve local accountability. It is anticipated, that during the life of this contract, the LGR process will progress potentially impacting this contract. Impacts most likely will include novations of the legal entities you may contract with. There are assignment clauses within the Contract Terms and Conditions that allow us to assign, novate etc. the agreements to another body. ",
    "tenderPeriod": {
      "endDate": "2026-07-20T14:00:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Each Authority will be responsible for their own payments. The successful supplier will be required to invoice monthly and will be paid in arrears. Payments will be made within 30 days of a valid invoice sent in."
    },
    "enquiryPeriod": {
      "endDate": "2026-07-07T17:00:59+01:00"
    },
    "specialRegime": [
      "lightTouch"
    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://in-tendhost.co.uk/hampshire/aspx/Home",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PBHM-7586-PWLP",
      "name": "Hampshire County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ36",
        "country": "GB",
        "locality": "Winchester",
        "postalCode": "SO23 8UJ",
        "countryName": "United Kingdom",
        "streetAddress": "High St, The Castle"
      },
      "details": {
        "url": "https://www.hants.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PBHM-7586-PWLP",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "strategic.procurement@hants.gov.uk"
      }
    },
    {
      "id": "GB-PPON-PLXB-4443-CDBL",
      "name": "Police and Crime Commissioner for Hampshire and Isle of Wight",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ35",
        "country": "GB",
        "locality": "Fareham",
        "postalCode": "PO17 5BN",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 1, The Long Barn, Dean Estate, Wickham Road, "
      },
      "details": {
        "url": "https://www.hampshire-pcc.gov.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PLXB-4443-CDBL",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@hampshire.police.uk"
      }
    },
    {
      "id": "GB-PPON-PCNL-5714-PRZV",
      "name": "Portsmouth City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ31",
        "country": "GB",
        "locality": "Portsmouth",
        "postalCode": "PO1 2AL",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Offices, Guildhall Square. "
      },
      "details": {
        "url": "https://www.portsmouth.gov.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
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        ]
      },
      "identifier": {
        "id": "PCNL-5714-PRZV",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@portsmouthcc.gov.uk"
      }
    },
    {
      "id": "GB-PPON-PCGN-2413-RBTX",
      "name": "Southampton City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ32",
        "country": "GB",
        "locality": "Southampton",
        "postalCode": "SO14 7LY ",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, Civic Centre Road"
      },
      "details": {
        "url": "https://www.southampton.gov.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PCGN-2413-RBTX",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@southampton.gov.uk"
      }
    },
    {
      "id": "GB-PPON-PGYX-7387-YJXG",
      "name": "Isle of Wight Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ34",
        "country": "GB",
        "locality": "Newport, Isle of Wight ",
        "postalCode": "PO30 1UD",
        "countryName": "United Kingdom",
        "streetAddress": " County Hall High Street "
      },
      "details": {
        "url": "https://www.iow.gov.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PGYX-7387-YJXG",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@iow.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "noEngagementNoticeRationale": "This is a reprocurement following an unsuccessful tender under CS27242 - Appropriate Adult Service.  The Authorities ran a market engagement session prior to the original tender."
  },
  "initiationType": "tender"
}