AP26173 - Joinery RSM Contract

Arc Property Services Partnership Limited (the Client) is publishing this Preliminary Market Engagement Notice (UK2) in accordance with the Procurement Act 2023.

The purpose of this engagement is to inform the market of an upcoming procurement opportunity and to obtain feedback from suppliers operating within the joinery repairs, servicing and maintenance (RSM) sector. The information gathered will assist the Client in refining its procurement strategy, contract requirements and tender documentation before the formal procurement process commences.

Participation in this engagement process is entirely voluntary. Information obtained will be used solely to support the development of the proposed procurement and will not form part of any future evaluation process.

The Client intends to procure a single-supplier contract for the provision of joinery RSM, across the property portfolio on behalf of its Customers (including Nottinghamshire County Council), to support the ongoing operation, compliance and maintenance of infrastructure, across a range of public sector premises located primarily within Nottinghamshire, Derbyshire, Leicestershire and South Yorkshire.

The contract is expected to commence in June 2027 and will be based upon the NEC4 Term Service Short Contract. The proposed contract term is an initial two-year period with options to extend for up to two further periods of two years and one year, giving a maximum potential term of five years (2 + 2 + 1 = maximum 5 years).

The proposed contract is expected to include, but may not be limited to:

•Joinery including lock changes, boarding up and general repair works

•Minor painting & decorating

•Glazing including window and door repairs and replacements (inc. fire rated doors)

•Suspended ceiling repairs and replacements

•General repairs and maintenance associated with the above.

The Client currently anticipates conducting the procurement under the Competitive Flexible Procedure in accordance with the Procurement Act 2023. It is anticipated that the procurement will comprise a selection stage followed by an invitation to tender stage, although the final structure may be amended following market engagement and internal approvals.

Participation in any preliminary market engagement activity will not provide any supplier with an advantage in any future procurement process. The Client will take appropriate measures to ensure compliance with the Procurement Act 2023 and the principles of transparency, equal treatment and fairness.

The Client particularly welcomes engagement from SMEs, suppliers within the East Midlands Combined County Authority (EMCAA) region and specialist joinery contractors who have experience of working within public sector environments. Feedback is sought to ensure the proposed procurement structure is proportionate, accessible and capable of delivering best value throughout the contract term.

For more information about this opportunity, please visit the eSourcing portal at:

www.delta-esourcing.com/tenders/UK-UK-Nottin… ↗

To respond to this opportunity, please click here:

www.delta-esourcing.com/respond/92ZFDAZ923 ↗