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Published 30 Sept 2021, 12:45 BST

Official UK procurement notice

Ambient Groceries · UK public procurement notice

Official notice

Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)·Consortium: 2 public authorities

Framework agreement20 lotsGoodsOpen procedureSME suitable
Framework ceiling (notional)£11,344,750total for 20 lots · framework ceiling, not attributable revenue
Submissions closed 1 Nov 2021awarded 1 Jun 2023
Lots 20see the lot list below

What is being bought20 lots · detail below

Published requirement description

Supply of Ambient Groceries to organisations and sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.

  • Recurrence: Further notices may be published in 3-4 years time following the contract start date.

CPV: Baking mixes · Cake mixes · Canned goods · Canned goods and field rations · Canned or tinned fish and other prepared or preserved fish · Canned tomatoes · Canned vegetables · Cereal grain products · Cocoa; chocolate and sugar confectionery · Coffee · Coffee, tea and related products · Condiments and seasonings · +30 more

How this framework works

From the published notice
Places
up to 20 suppliers · 7 bids on the busiest of 18 lots (0.3 per place) · 7 appointed

Lots and requirements (20)Procurement structure

20 lots · all with a published value · evaluation weights differ by lot
Lot #1Direct Delivery A- General GroceriesAwardedRenewalPublished value£2,192,966

Lot 1 is an all Wales lot for direct supply to NHS Wales sites. The lot is comprised of core and non-core product lines. It was mandatory that all core products were tendered for in order to be considered compliant.

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
Lot #2Direct Delivery B- General GroceriesAwardedRenewalPublished value£215,375

Lot 2 is an all Wales lot for direct supply to NHS Wales sites. The lots is comprised of core and non-core product lines. It was mandatory that all core products were tendered for in order to be considered compliant.

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
Lot #3Direct Delivery- Hot BeveragesAwardedRenewalPublished value£246,023

Lot 3 is an all Wales lot for direct supply to NHS Wales sites. The lot is comprised of core and non-core product lines. It was mandatory that all core products were tendered for in order to be considered compliant.

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
Lot #4Direct Delivery- Instant Gluten Free MixesAwardedRenewalPublished value£2,367

Lot 4 is an all Wales lot for direct supply to NHS Wales sites. The lots is comprised of core and non-core product lines. It was mandatory that all core products were tendered for in order to be considered compliant.

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
Lot #5Direct Delivery- Retail Hot BeveragesAwardedRenewalPublished value£239,171

Lot 5 is an all Wales lot for direct supply to NHS Wales sites. The lots is comprised of core and non-core product lines. It was mandatory that all core products were tendered for in order to be considered compliant.

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
Lot #6Direct Delivery- Cooking Oil Delivery & CollectionCancelledRenewalPublished value£162,130

Lot 6 is an all Wales lot for direct supply of cooking oil and collection of used cooking oil to NHS Wales sites.

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
Lot #7Stores- Various MixesAwardedRenewalPublished value£596,437

Lot 7 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework termVariant bids: not allowedElectronic catalogue: required
Lot #8Stores- Breakfast CerealsAwardedRenewalPublished value£729,013

Lot 8 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
Lot #9Stores- CannedAwardedRenewalPublished value£2,040,220

Lot 9 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
Lot #10Stores- VariousAwardedRenewalPublished value£605,648

Lot 10 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
Lot #11Stores- Condiments, Herbs & SpicesAwardedRenewalPublished value£396,502

Lot 11 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
Lot #12Stores- Dried Rice, Pasta, Pulses, Fruit & NutsAwardedRenewalPublished value£189,268

Lot 12 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
Lot #13Stores- FlourAwardedRenewalPublished value£122,782

Lot 13 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
Lot #14Stores- CoffeeAwardedRenewalPublished value£266,948

Lot 14 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
Lot #15Stores- Other Hot BeveragesCancelledRenewalPublished value£617,467

Lot 15 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
Lot #16Stores- Long Life Milks, Cream & CustardAwardedRenewalPublished value£876,800

Lot 16 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
Lot #17Stores- Preserves & SpreadsAwardedRenewalPublished value£383,557

Lot 17 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
Lot #18Stores- Stocks & BouillonAwardedRenewalPublished value£175,388

t Lot 18 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
Lot #19Stores- Sugar & SweetenersAwardedRenewalPublished value£482,834

t Lot 19 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required
Lot #20Stores- BiscuitsAwardedRenewalPublished value£803,854

Lot 20 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) as well as the Welsh Blood Service Stores, for distribution to sites across NHS Wales.

Delivery: Wales · Sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
Extensions: Within the scope of the CPV codes referenced and within the limitations of regulation 72 of the Public Contract Regulations. · The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.Variant bids: not allowedElectronic catalogue: required

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Conditions of participation1
  • Suitability

    N/A

What this means for your bid
  • Price carries 60 points on every lot: a 10% discount moves about 6 points.
  • “Ambient Groceries” is a framework: the contest is a place on its panel, up to 20 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Further notices may be published in 3-4 years time following the contract start date.
First published
30 Sept 2021, 12:45 BST
Last source update
13 Jun 2023, 15:03 BST
Award evaluation window
8 Nov 2021 – …
Authority reference
NMD-OJEU-42026
FTS notice number
2023/S 000-016742
Classification (CPV)
Baking mixesCake mixesCanned goodsCanned goods and field rationsCanned or tinned fish and other prepared or preserved fishCanned tomatoesCanned vegetablesCereal grain productsCocoa; chocolate and sugar confectioneryCoffee
+32 moreCoffee, tea and related productsCondiments and seasonings
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-02e660 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Criteria as stated in the procurement documents.

Publisher note: (WA Ref:131990)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
1 Nov 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
8 Nov 2021, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

1 Nov 2021 → 13 Jun 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    1 Nov 2021, 12:00 GMT
  2. Bids opened
    8 Nov 2021, 12:00 GMT
  3. Bids must remain valid until
    31 Mar 2022, 23:59 BST
  4. Notice published
    13 Jun 2023, 15:03 BST

Notice history

2 events · 2 releases on Find a Tender · since 13 Jun 2023
  1. Status changed to complete
    13 Jun 2023, 15:03 BST
  2. Buyer details updated
    13 Jun 2023, 15:03 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 7admitted to the panel · see the list ↓
Bids received 73 from SMEs · busiest of 18 lots
Contracts signed 18latest 1 Jun 2023

18 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Direct Delivery A- General Groceries

    Signed
    1 Jun 2023
    Value
    £2,787,945
    Status
    active
  • Stores- Various

    Signed
    1 Jun 2023
    Value
    £144,460
    Status
    active
  • Stores- Condiments, Herbs & Spices

    Signed
    1 Jun 2023
    Value
    £133,606
    Status
    active
  • Stores- Dried Rice, Pasta, Pulses, Fruit & Nuts

    Signed
    1 Jun 2023
    Value
    £64,231
    Status
    active
  • Stores- Flour

    Signed
    1 Jun 2023
    Value
    £64,265
    Status
    active
  • Stores- Coffee

    Signed
    1 Jun 2023
    Value
    £92,515
    Status
    active
  • Stores- Long Life Milks, Cream & Custard

    Signed
    1 Jun 2023
    Value
    £403,509
    Status
    active
  • Stores- Preserves & Spreads

    Signed
    1 Jun 2023
    Value
    £101,555
    Status
    active
  • Stores- Stocks & Bouillon

    Signed
    1 Jun 2023
    Value
    £76,108
    Status
    active
  • Stores- Sugar & Sweeteners

    Signed
    1 Jun 2023
    Value
    £165,498
    Status
    active
  • Direct Delivery- Instant Gluten Free Mixes

    Signed
    1 Jun 2023
    Value
    £798
    Status
    active
  • Stores- Biscuits

    Signed
    1 Jun 2023
    Value
    £218,073
    Status
    active
  • Direct Delivery B- General Groceries

    Signed
    1 Jun 2023
    Value
    £63,876
    Status
    active
  • Direct Delivery- Hot Beverages

    Signed
    1 Jun 2023
    Value
    £75,366
    Status
    active
  • Direct Delivery- Retail Hot Beverages

    Signed
    1 Jun 2023
    Value
    £74,497
    Status
    active
  • Stores- Various Mixes

    Signed
    1 Jun 2023
    Value
    £124,420
    Status
    active
  • Stores- Breakfast Cereals

    Signed
    1 Jun 2023
    Value
    £221,656
    Status
    active
  • Stores- Canned

    Signed
    1 Jun 2023
    Value
    £776,895
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Direct Delivery A- General Groceries4bids · 4 electronic · 4 from abroad2——
2 · Direct Delivery B- General Groceries5bids · 5 electronic3——
3 · Direct Delivery- Hot Beverages5bids · 5 electronic3——
4 · Direct Delivery- Instant Gluten Free Mixes3bids · 3 electronic3——
5 · Direct Delivery- Retail Hot Beverages3bids · 3 electronic2——
7 · Stores- Various Mixes5bids · 5 electronic2——
8 · Stores- Breakfast Cereals4bids · 4 electronic2——
9 · Stores- Canned5bids · 5 electronic3——
10 · Stores- Various5bids · 5 electronic2——
11 · Stores- Condiments, Herbs & Spices5bids · 5 electronic2——
12 · Stores- Dried Rice, Pasta, Pulses, Fruit & Nuts4bids · 4 electronic2——
13 · Stores- Flour5bids · 5 electronic2——
14 · Stores- Coffee7bids · 7 electronic3——
16 · Stores- Long Life Milks, Cream & Custard7bids · 7 electronic2——
17 · Stores- Preserves & Spreads5bids · 5 electronic2——
18 · Stores- Stocks & Bouillon4bids · 4 electronic2——
19 · Stores- Sugar & Sweeteners4bids · 4 electronic2——
20 · Stores- Biscuits4bids · 4 electronic2——

Contracting authority & participating public bodies

2 public bodies on the notice

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityCentral GovernmentBody governed by public lawHealth 4th Floor, Companies House, Cardiff, Cardiff, UK, CF14 3UBContact email, phone

Consortium members and other public bodies

  • NHS Wales Shared Services PartnershipContracting authorityCentral purchasing bodyBody governed by public lawHealth Cardiff, WalesContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

7 commercial parties on the notice
  • ARGIES COFFEEFramework contractor Unit 5, Brynmenyn Business Centre, St. Theodores Way, Bridgend, Wales, CF329TZ
  • Brake Bros. LtdFramework contractor Enterprise House, Eureka Business Park, AShford, UK, TN254AG
  • CASTELL HOWELL FOODS LTDFramework contractor CASTELL HOWELL FOODS LTD, HEOL Y PLAS Cross Hands, LLANELLI, Wales, SA146SX
  • Harlech Foodservice LtdFramework contractor Parc Bwyd, Llanystumdwy, Wales, LL520LJ
  • JDE PROFESSIONALFramework contractor Horizon, Honey Lane, Hurley, Maidenhead, UK, SL66RJ
  • Lakeland DairiesFramework contractor main street, killeshandra, Co Cavan, UKZZ, eire
  • United Biscuits (UK) LtdFramework contractor Hayes Park North, Hayes End Road, Hayes, Wales, UB48EE

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria