Official UK procurement notice
Ambassador Conference Programme Wales
Authority: Llywodraeth Cymru / Welsh Government (Central government)
What is being bought
Published requirement descriptionWelsh Government contract to continue with the development and lead management of the Ambassador Conference Wales / Llysgennad Cymru programme.
- Recurrence: 2025
CPV: Business and management consultancy and related services · Business development consultancy services · Market research services · Research and development services and related consultancy services
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Evidence your understanding and knowledge of delivering successful campaigns and projects for Business Events.: 30%
- Demonstrate your understanding and knowledge of the Business Events industry in Wales,: 30%
- Evidenced understanding of negotiating different priorities to a range of stakeholders, to meet regional objectives across Wales and of working with Government bodies: 10%
- Demonstrate sufficient resource to deliver an effective Ambassador Conference Programme for Wales: 10%
- price: 20%
Published award criteria (5)
- Evidence your understanding and knowledge of delivering successful campaigns and projects for Business Events.: 30
- Demonstrate your understanding and knowledge of the Business Events industry in Wales,: 30
- Evidenced understanding of negotiating different priorities to a range of stakeholders, to meet regional objectives across Wales and of working with Government bodies: 10
- Demonstrate sufficient resource to deliver an effective Ambassador Conference Programme for Wales: 10
- Price: 20
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2025
- First published
- 17 Jan 2023, 14:16 GMT
- Last source update
- 18 May 2023, 12:10 BST
- Award evaluation window
- 22 Feb 2023 – …
- Authority reference
C225/2022/2023- FTS notice number
2023/S 000-014171- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03982bFind a Tender
- Performance terms
As stated in the tender documentation.
Publisher note: E-TENDER INFORMATION: https://etenderwales.bravosolution.co.uk - The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation. - Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration. - The User who performs the Registration becomes the Super User for the Organisation. - On registering on the Platform the Super User will select a Username and will receive a password. - The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page. - In order to log-in to the Platform please enter your Username and Password. - Note: If you forget your Password then visit the homepage and click “Forgot your password?” - Registration should only be performed once for each Organisation. - If you think that someone in your Organisation may have already registered on this Platform then you must not register again. - Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform. - Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation). - Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform. - Tenders must be uploaded to the BravoSolution portal by 2pm HOW TO FIND THE ITT: - Once logged in you must click on ‘ITT’s Open to all Suppliers’ - The etender references for this contract are: Project_51846 and ITT _99302 - Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page. - You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area. - Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice. NOTE: The authority is using eTenderwales to carry out this procurement process.To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID= 126149 (WA Ref:126149) Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: as described in the tender documents The buyer considers that this contract is suitable for consortia bidding. (WA Ref:130200)
How it was run
Official notice- Submission deadline
- 21 Feb 2023, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 180 days from the deadline
- Bids opened
- 22 Feb 2023, 09:00 GMT
Timeline
21 Feb 2023 → 18 May 2023 · 3 dates- Submission deadline21 Feb 2023, 14:00 GMT
- Bids opened22 Feb 2023, 09:00 GMT
- Notice published18 May 2023, 12:10 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete18 May 2023, 12:10 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Sarah Fleming Associates LimitedSME | £149,240 † | — | Awarded |
Contracts
Contract 014171-2023-C225/2022/2023-1 · Sarah Fleming Associates LimitedSME
- Signed
- 14 Mar 2023
- Value
- £149,240
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Sarah Fleming Associates LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria