TenderlineUK
Procurement Intelligence
Search
Find a TenderAwarded
Published 20 Mar 2025, 09:48 GMT

Official UK procurement notice

ALL-WALES SOFT FACILITIES MANAGEMENT AND SECURITY CONTRACT

Official notice

Authority: Llywodraeth Cymru / Welsh Government (Central government)

Services
Sectors: Business Services & Consultancy (79) Delivery: Wales (UKL)
Awarded value£61,000,000published contract · exc. VAT
Awarded 1 Jul 2016
Awarded to Vinci Facilities
Contract term 8 yrs 9 moends 31 Mar 2025 · starts 1 Jul 2016

What is being bought

Published requirement description

No description was published on the notice. See the official documents.

CPV: Building and facilities management services · Facilities management services · Security services

The lotProcurement structure

single lot · no lot value published
Lot #1Scope of Services 8 yrs 9 mo

Scope of Services

The Services to be provided include:

a) Cleaning

b) Hygiene

c) Window Cleaning

d) Waste Management/Recycling

e) Pest Control

f) Grounds Maintenance/ Landscaping

g) Security Services

h) Keyholding Response

i) Business Support Services:

-Porter Services

-Mail Room

-Reception

-Reception & Security Administration

-Reprographics Technicians

Requirements in order to deliver the Contract

a) Mobilisation and Implementation

b) General Requirements

c) Quality Management

d) Compliance & Audit

e) Health & Safety Management

f) Environmental, Sustainability & Corporate Social Responsibility

g) Help Desk & CAFM

Contract period: 1 Jul 2016 – 31 Mar 2025 (8 yrs 9 mo)
Delivery: Wales
79710000 Security services79993100 Facilities management services

Procedure terms & legal framework

From the official record · publisher note attached
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Mar 2025, 09:48 GMT
Last source update
20 Mar 2025, 09:48 GMT
Authority reference
C309/2015/2016
FTS notice number
2025/S 000-010306
Classification (CPV)
Building and facilities management servicesFacilities management servicesSecurity services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-04ef78 Find a Tender

Publisher note: The contract will now end 31/03/2027 (WA Ref:149218)

How it was run

Official notice
Submission deadline
—

Timeline

1 Jul 2016 → 20 Mar 2025 · 2 dates
  1. Contract starts
    1 Jul 2016, 00:00 BST
  2. Notice published
    20 Mar 2025, 09:48 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £61,000,0001 contract exc. VAT
Contracts signed 1latest 1 Jul 2016
Awarded toValueDateStatus
Vinci Facilities£61,000,000 †—Awarded

Contracts

  • ALL-WALES SOFT FACILITIES MANAGEMENT AND SECURITY CONTRACT · Vinci Facilities

    Signed
    1 Jul 2016
    Value
    £61,000,000
    Period
    … – 31 Mar 2025
    Status
    active
    • Change Article 72 Modification of contracts during their term 1. Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Directive in any of the following cases: (b) for additional works, services or supplies by the original contractor that have become necessary and that were not included in the initial procurement where a change of contractor: (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority. However, any increase in price shall not exceed 50 % of the value of the original contract. Where several successive modifications are made, that limitation shall apply to the value of each modification. Such consecutive modifications shall not be aimed at circumventing this Directive; (c) where all of the following conditions are fulfilled: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not foresee; (ii) the modification does not alter the overall nature of the contract; (iii) any increase in price is not higher than 50 % of the value of the original contract or framework agreement., Need for additional works, services or supplies by the original contractor/concessionaire: Work is underway to prepare the specification to go out to tender for a new 8-year contract with the aim of going out to tender by late spring 2025 and to award the contract(s) by autumn 2025. There is a delay in the timescales due to circumstances which a diligent contracting authority could not foresee. It is not possible to tender for a contract of this scale for a short term whilst the tender documents are being developed for the new separate services; due to economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and doing so would cause significant inconvenience or substantial duplication of costs for the contracting authority.

Contracting authority & participating public bodies

Llywodraeth Cymru / Welsh Government

Contracting authorityCentral Government Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park, Caerdydd / Cardiff, Wales, CF10 3NQContact name, email, phone

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • Vinci FacilitiesAwarded supplier Fountain House, St Mellons, Cardiff, Wales, CF30FB

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.