Official UK procurement notice
Alarms & CCTV systems - Supply, Installation, Maintenance & Repair
Authority: Glasgow City Council (Local council)·Consortium: 4 public authorities
What is being bought3 lots · detail below
Published requirement descriptionSupply, Installation, Maintenance & Repair of Alarms & CCTV systems. The DPS will be in place for
7 years. Glasgow City Council will have the option to extend for an additional three periods of 12 months, this will be exercised by the
council serving notice on the successful applicants in accordance with the councils Terms and Conditions .
This DPS will consist of the following categories:
Category 1 - Maintenance and Repair
Category 2 - Installations
Category 3 - Provision of CCTV Equipment - goods only
CPV: Alarm systems · Alarm-monitoring services · Burglar and fire alarms · Electronic equipment · Fire-alarm system installation work · Fire-alarm systems
Lots and requirements (3)Procurement structure
3 lots · no lot values published · evaluation weights differ by lotLot #1Maintenance and RepairsRenewal
Provision of maintenance and repairs on Fire and Security Alarm systems to meet British Standards, SFG20 guidelines and manufacturers recommendations. Includes emergency call outs. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Lot #2InstallationsRenewal
Provision of Fire and Security Alarm Installations to meet British Standards and manufacturers recommendations
New Installations to include the provision of maintenance and repairs on Fire and Security Alarms systems including Pre- Planned Maintenance and emergency call outs during the 1st years defect liability period.
Systems to meet British Standards, SFG20 guidelines and manufacturers recommendations Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Lot #3Provision of CCTV equipment goods onlyRenewal
Provision of General CCTV Engineering equipment.
Equipment may include but is not limited to:
IP CCTV Megapixel Cameras, Bracketry, and Accessories
IP CCTV IP Megapixel with embedded analytics.
IP CCTV Network Video Recorders
CCTV IR Illumination
CCTV Test Equipment
Provision of Electronic, Electrical & Industrial components.
Equipment may include but is not limited to:
Passive electronic components
Sensors and Transducers.
Power Supplies and Transformers
Test and Measurement equipment.
Provision of General IT Supplies.
Equipment may include but is not limited to:
Network equipment including cable, switches, routers and network modules.
Wireless Network equipment including P2P links, Access Points, and Antennas.
Fibre Optic cabling supplies, including passive and active termination equipment. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Maintenance and Repairs | 60% | 40% | |
| 2 · Installations | 60% | 40% | |
| 3 · Provision of CCTV equipment goods only | 30% | 70% |
- Economic & financial standing
Candidates must comply with the undernoted financial requirements in order to participate in the tendering process:-
There is a minimum financial requirement that affects trading performance, balance sheet strength and current liquidity. Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:-
There is a minimum financial requirement that affects trading performance, balance sheet strength and current liquidity
Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House
Trading Performance
An overall positive outcome on pre tax profits over a 3 year period
Exceptional items can be excluded from the calculation.
The above would be expressed in the ratio Pre-Tax Profit/Turnover
Balance Sheet strength
Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process.
Intangibles can be included for purposes of the Total Assets figure.
The above would be expressed in the ratio Total Assets/Total Liabilities
If an applicant is only required to file abbreviated accounts with Companies House, then in the event of the company being successful in the procurement process, full set of accounts will be required in order to verify the above rati…
- Price carries 40–70 points depending on the lot; most lots put it at 40 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Jul 2022, 15:34 BST
- Last source update
- 15 Jul 2022, 15:34 BST
- Award evaluation window
- 15 Aug 2022 – …
- Authority reference
GCC005280CPU- FTS notice number
2022/S 000-019454- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0352a6Find a Tender
- Performance terms
Key Performance Indicators will be listed at individual tender stage
- Review procedure
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
Publisher note: SPD Questions 4D.1,4D1.1,4D1.2,4D2,4D2.1 & 4D2.2 bidders must hold certificates for Quality Control, Health & Safety & Environmental Management Standards or comply with all the questions noted in SPD Section 4D. H&S–applicants must complete & return the H&S questionnaire found in the Buyers Attachments area of the tender portal. Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation & ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the Qualification Envelope within the PCS Tender portal(NB the council does not bind itself to withhold this information). Tenderers Amendments-Applicants must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate. Prompt Payment-The successful tenderer shall, as a condition of being awarded the contract, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall(unless formally disputed by the tenderer)be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate. Applicants will be required to complete the Non-Collusion certificate. All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed & returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Request For Documentation: All documentation specified in the SPDS must be provided. Failure to supply the information within timeframe requested may result in your bid being rejected & the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Tender documents. Applicants must ensure they read in line with this contract notice. The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 20093. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community benefits will be sought as part of each tender conducted via the DPS. Community benefits may be specified as mandatory, evaluated or voluntary as part of each tender depending on the value and specification. (SC Ref:659366)
How it was run
Official notice- Submission deadline
- 15 Aug 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 15 Aug 2022, 12:00 BST
Timeline
15 Jul 2022 → 15 Aug 2022 · 3 dates- Notice published15 Jul 2022, 15:34 BST
- Submission deadline15 Aug 2022, 12:00 BST
- Bids opened15 Aug 2022, 12:00 BST
Contracting authority & participating public bodies
4 public bodies on the noticeConsortium members and other public bodies
- City Building (Glasgow) LLPContracting authority
- City Property Glasgow (Investments) LLPContracting authority
- Culture & Sport Glasgow t/a Glasgow LifeContracting authority
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria