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Find a TenderAwardedContract details notice
Published 12 Nov 2025, 17:00 GMT

Official UK procurement notice

Air Monitors Servicing and Maintenance Contract

Official notice

Authority: Sheffield City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Repair & Maintenance (50)Cleaning & Environmental Services (90) Delivery: Yorkshire & Humber (UKE32)
Published estimate£53,400≈ £27k / year · £64,080 inc. VAT30.7% below published estimate
Submissions closed 28 Nov 2025awarded 15 Dec 2025
Awarded to Matts Monitors Ltd
Contract term 2 yrsends 14 Dec 2027 · up to 14 Dec 2028 with extensions · starts 15 Dec 2025

What is being bought

Published requirement description

Air Monitors Servicing and Maintenance

The service includes:

  • Twice-annual servicing of the air quality monitoring station equipment

and visual inspection of air conditioning equipment.

  • A call-out service for any responsive repairs required (to both the air quality monitoring equipment and the air conditioning units within the monitoring stations).
  • Replacement and calibration of gas cylinders.

CPV: Air quality management · Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEPublished value£53,400
Contract period: 15 Dec 2025 – 14 Dec 2027 (2 yrs) · up to 14 Dec 2028 with extensionsValue: £53,400 exc. VAT · £64,080 inc. VAT
Eligibility: SME eligible
Extensions: 2+1 year contract
50000000 Repair and maintenance services90731100 Air quality management

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 25%Price: 75%
Published sub-criteria (2)
  • MSQ: 25%
  • Pricing: 75%
Published award criteria (2)
  • MSQ
  • Pricing
What this means for your bid
  • Price carries 75 of 100 points: a 10% discount moves about 7.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
12 Nov 2025, 17:00 GMT
Last source update
29 Jan 2026, 16:19 GMT
Authority reference
105166
FTS notice number
2025/S 000-073335
Latest notice
Contract details notice (UK7)
Classification (CPV)
Air quality managementRepair and maintenance services
Delivery area
Yorkshire & Humber (UKE32)
Official registry OCID
ocds-h6vhtk-05dff2 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free · 5–10 minutes
Submission deadline
28 Nov 2025, 17:00 GMT
Clarification deadline
21 Nov 2025, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

12 Nov 2025 → 29 Jan 2026 · 5 dates
  1. Tender notice published344 days ago
    12 Nov 2025, 17:00 GMT
  2. Clarification questions by335 days ago
    21 Nov 2025, 17:00 GMT
  3. Submission deadline328 days ago
    28 Nov 2025, 17:00 GMT
  4. Contract starts312 days ago
    15 Dec 2025
  5. Latest notice published267 days ago
    29 Jan 2026, 16:19 GMT

Notice history

3 events · 2 releases on Find a Tender · since 12 Nov 2025
  1. Tender notice published
    12 Nov 2025, 17:00 GMT
    UK4
  2. Contract details notice published
    29 Jan 2026, 16:19 GMT
    UK7
  3. Status changed to complete
    29 Jan 2026, 16:19 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £37,0001 contract exc. VAT
Contracts signed 1latest 15 Dec 2025
Awarded toValueDateStatus
Matts Monitors LtdSME£37,000 †—Awarded

Contracts

  • Air Monitors Servicing and Maintenance · Matts Monitors LtdSME

    Signed
    15 Dec 2025
    Value
    £37,000
    Period
    15 Dec 2025 – 14 Dec 2027 · up to 14 Dec 2028 with extensions
    Status
    active
    Extensions
    One 12 month extension available

Contracting authority & participating public bodies

Sheffield City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPQT-9425-JWVM The Town Hall, Pinstone St, Sheffield, Yorkshire & Humber, S1 2HHContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • MATTS MONITORS LIMITEDAwarded supplierGB-COH: 08501849GB-PPON: PDHP-7343-YQQR 1 Court Mews London Road, Cheltenham, South West, GL52 6HSContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender