Official UK procurement notice
Air Conditioning System Servicing & Maintenance Contract at Worcester City Council Properties
Authority: Worcester City Council (Local council)
What is being bought
Published requirement descriptionWorcester City Council were seeking a qualified and experienced contractor to deliver a comprehensive servicing and maintenance programme for air conditioning systems across a range of council-owned properties.
This contract covers both planned preventative maintenance and reactive repairs, ensuring systems remain safe, efficient, and compliant with statutory requirements, including F-Gas regulations.
The successful bidder will be responsible for:
Routine servicing: Two visits per year (main and interim) to inspect, clean, and maintain air conditioning units, following British and EU standards.
Emergency call-out service: 24/7, 365-day coverage with a 4-hour response time for urgent repairs.
Compliance and reporting: Detailed inspection reports, adherence to health and safety legislation, and maintaining accurate service records.
Sites included: A variety of council properties, such as offices, community centres, museums, and depots, some of which are listed or historic buildings.
The contract will run from 1 April 2026 to 31 March 2028, with options to extend for up to three additional years. Bidders must demonstrate technical competence, experience in similar contracts, and commitment to sustainability and high-quality service delivery.
CPV: Construction work · Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products · Industrial machinery · Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£55,000
- Condition of participation
N/A
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality : Quality 60 %
- Price: Price 40 %
- Condition of participation
N/A
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 7 Jan 2026, 11:40 GMT
- Last source update
- 31 Mar 2026, 14:26 BST
- Authority reference
DN802274- FTS notice number
2026/S 000-000992- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0600ccFind a Tender
How it was run
Official notice- Submission deadline
- 4 Feb 2026, 12:00 GMT
- Clarification deadline
- 26 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
The Council is using the e-procurement portal known as the Proactis Pro-Contract portal procontract.due-north.com ↗ to conduct this procurement exercise.
To gain access to the procurement documents, bidders will need to register their company details at the above website. Once registered, bidders will be emailed a log-in and password, allowing them to gain access to the procurement documents. Bidders will need to search for the invitation under Worcester City Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents.
Timeline
7 Jan 2026 → 1 Apr 2026 · 5 dates- Tender notice published289 days ago7 Jan 2026, 11:40 GMT
- Clarification questions by270 days ago26 Jan 2026, 12:00 GMT
- Submission deadline261 days ago4 Feb 2026, 12:00 GMT
- Latest notice published206 days ago31 Mar 2026, 14:26 BST
- Contract starts206 days ago1 Apr 2026, 00:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 7 Jan 2026- Tender notice published7 Jan 2026, 11:40 GMTUK4
- Contract details notice published31 Mar 2026, 14:26 BSTUK7
- Status changed to complete31 Mar 2026, 14:26 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Braywhite & CoSME | £88,812 † | — | Awarded |
Contracts
Contract 1 · Braywhite & CoSME
- Signed
- 31 Mar 2026
- Value
- £88,812
- Period
- 1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- 1st April 2026 - 31st March 2028 (With an option to extend for a further 2 years and an additional 1 year
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- BRAYWHITE & CO LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender