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Official procurement procedure

Air Conditioning System Servicing & Maintenance Contract at Worcester City Council Properties

No classification published
Location not published
Official notice
Published value
£55,000
Submission deadline 4 Feb 2026, 12:00 GMT
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Worcester City Council: "Air Conditioning System Servicing & Maintenance Contract at Worcester City Council Properties". Published status: complete. Published value: £55,000. 1 published lot. Recorded submission deadline: 4 Feb 2026, 12:00 GMT. See the official notice for participation instructions.
Contracting AuthorityWorcester City CouncilScope & CategoriesNot publishedSubmission Window
Closed
4 Feb 2026, 12:00 GMT
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£55,000
Bidder Intelligence · Authority Profile: Worcester City Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Worcester City Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4Bids / Report
0% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 32 active published awards; 1 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityWorcester City Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published31 Mar 2026, 14:26 BST
Last source update31 Mar 2026, 14:26 BST
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-0600cc
What is being bought
Worcester City Council were seeking a qualified and experienced contractor to deliver a comprehensive servicing and maintenance programme for air conditioning systems across a range of council-owned properties. This contract covers both planned preventative maintenance and reactive repairs, ensuring systems remain safe, efficient, and compliant with statutory requirements, including F-Gas regulations. The successful bidder will be responsible for: Routine servicing: Two visits per year (main and interim) to inspect, clean, and maintain air conditioning units, following British and EU standards. Emergency call-out service: 24/7, 365-day coverage with a 4-hour response time for urgent repairs. Compliance and reporting: Detailed inspection reports, adherence to health and safety legislation, and maintaining accurate service records. Sites included: A variety of council properties, such as offices, community centres, museums, and depots, some of which are listed or historic buildings. The contract will run from 1 April 2026 to 31 March 2028, with options to extend for up to three additional years. Bidders must demonstrate technical competence, experience in similar contracts, and commitment to sustainability and high-quality service delivery.
What changed
From the official release history
  1. tender value changed
    31 Mar 2026, 14:26 BST
  2. Status changed to complete
    31 Mar 2026, 14:26 BST
  3. Official notice release published
    31 Mar 2026, 14:26 BST
  4. Submission deadline changed to published date
    31 Mar 2026, 14:26 BST
  5. Published value updated to £55,000
    7 Jan 2026, 11:40 GMT
  6. Status changed to active
    7 Jan 2026, 11:40 GMT
  7. Official notice release published
    7 Jan 2026, 11:40 GMT
  8. Submission deadline changed to 4 Feb 2026, 12:00 GMT
    7 Jan 2026, 11:40 GMT
  9. Buyer information updated
    7 Jan 2026, 11:40 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    31 Mar 2026, 14:26 BST
  2. Submission deadline
    4 Feb 2026, 12:00 GMT
  3. Award active
    Not published · Not published
  4. Contract active
    Signed 31 Mar 2026, 00:00 BST · £88,812
Commercial outcome and competition
Awards
BRAYWHITE & CO LIMITED
Not published · Not published · active
Contracts
Contract
£88,812 · signed 31 Mar 2026, 00:00 BST · active
Contract period: 1 Apr 2026, 00:00 BST — 31 Mar 2028, 23:59 BST
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Worcester City Council

Contracting authority GB-PPON-PWCP-1821-QDRP
View buyer profile

  • Worcester City Council
    buyer

    GB-PPON: PWCP-1821-QDRP
    The Guildhall, High Street, Worcester, UKG12, WR1 2EY, GB
    procurement@worcester.gov.uk

  • BRAYWHITE & CO LIMITED
    supplier

    GB-COH: 01080090 · GB-PPON: PVQG-8254-ZTQV
    Halligan Buildings, Birmingham, UKG31, B7 4TS, GB
    info@braywhite.co.uk
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published