Official UK procurement notice
Access Control Gates & Barriers – New installations, replacements and planned preventative and reactive maintenance
Authority: Thames Valley Police (Police & fire)
What is being bought
Published requirement descriptionRequirement to ensure Gates/Barriers & associated eqpt adequately inspected/serviced at regular intervals to maintain in operational condition at all times & incl replacement/upgrade of existing/new installation sites. To carry out the necessary periodic inspection/servicing/provide an emergency 24/7/365 callout service. Regular servicing will be carried out with the accepted 'service visit rates' & emergency callout services provided at the accepted day-work (inclusive) rates as indicated on the tender summary. To undertake maintenance of, but not limited to, all eqpt & accessories across estate that are required for safe operation of the Gates & Barriers. All systems incl controls maintained as detailed under the relevant section of this specification. Replacement parts an additional cost to the contract at the rate identified within the tender pricing matrix.
CPV: Access control system · Access gates · Erection of road-barriers · Gates · Installation of gates · Road barriers · Safety barriers
The lotProcurement structure
single lot · value publishedLot #1The purpose of this requirement is to ensure that the Gates, Barriers and their…AwardedPublished value£428,000
The purpose of this requirement is to ensure that the Gates, Barriers and their associated equipment is adequately inspected and serviced at regular intervals, in order to maintain such equipment in operational condition at all times and includes the replacement/upgrade of existing and new installation sites.
The contractor will be required, under this contract, to carry out the necessary periodic inspection and servicing and provide an emergency 24/7/365 callout service throughout the period of the contract.
The regular servicing will be carried out with the accepted 'service visit rates' and emergency call out services will be provided at the accepted day-work (inclusive) rates as indicated on the tender summary.
Scope of work
The contractor shall be required to undertake maintenance of (but not limited to) all equipment and accessories across the estate that are required for satisfactory operation of the Gates, Barriers and turnstile.
All systems including controls shall be maintained as detailed under the relevant section of this specification. Any replacement parts shall be an additional cost to the contract at the rate identified within the tender pricing matrix.
Prior to the commencement of the works, the contractor shall attend an initial site meeting with the TVP Contract manager and occupant to fully discuss all aspects of the contract.
The contractor is to note that the premises will be occupied whilst works are carried out. All due care is to be taken to ensure minimum disruption to the building occupants. Occupants of the building to be given a minimum of one weeks’ notice prior to commencement of any works. A full site list is to be provided. Additional information: Attached as document
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Deliverables (or non-price criteria: 70%
- price: 30%
Published award criteria (2)
- Deliverables (or non-price criteria: 70%
- Price: 30%
- Suitability
Attached as document
- Economic & financial standing
Attached as document
Minimum: Attached as document - Technical & professional ability
Attached as document
Minimum: Attached as document
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 10 Mar 2021, 11:20 GMT
- Last source update
- 15 Jul 2021, 10:23 BST
- Award evaluation window
- 29 Apr 2021 – …
- Authority reference
PR20009 43566- FTS notice number
2021/S 000-016572- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029a30Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Attached as document
- Review procedure
Bidders wishing a review should:
As per the Terms & Conditions. Submit their query to TVP who will seek to respond within 15 working days.
If they are dissatisfied with the response then they can escalate to the PPRS – timings will then be governed the procedures of the PPRS.
Publisher note: Initial 2 year contract to 2023 with potential 2 year extension to 2025
How it was run
Official notice- Submission deadline
- 29 Apr 2021, 11:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 29 Apr 2021, 11:00 BST
Timeline
29 Apr 2021 → 31 Aug 2021 · 4 dates- Submission deadline29 Apr 2021, 11:00 BST
- Bids opened29 Apr 2021, 11:00 BST
- Notice published15 Jul 2021, 10:23 BST
- Bids must remain valid until31 Aug 2021, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete15 Jul 2021, 10:23 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Security Solutions Northern LtdAccess Control Gates & Barriers; Service, Maintenance & new Installation of Gates and Barriers | £604,680 † | — | Awarded |
Contracts
Access Control Gates & Barriers; Service, Maintenance & new Installation of Gates and Barriers · Security Solutions Northern Ltd
- Signed
- 14 Jul 2021
- Value
- £604,680
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 13bids · 13 electronic | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review Service (PPRS)Review bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- Security Solutions Northern LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.