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Find a TenderAwardedContract details notice
Published 18 Jul 2025, 15:36 BST

Official UK procurement notice

Access Control and CCTV Solution through a Delivery Partner

Official notice

Authority: LONDON METROPOLITAN UNIVERSITY (Education)

3 lotsServicesCompetitive flexible procedureAbove thresholdSME suitableVCSE suitable
Sectors: Industrial machinery (42)Software Packages & ERP (48)IT Services & Software (72) Delivery: UKLondon (UKI)
Published estimate£2,500,000total for 3 lots · £3,000,000 inc. VAT
Submissions closed 23 May 2025awarded 18 Jul 2025
Awarded to North PB Limited2 awards
Contract term 5 yrsends 31 Aug 2030 · up to 31 Aug 2035 with extensions · starts 1 Sept 2025

What is being bought3 lots · detail below

Published requirement description

This tender was in relation to the appointment of a delivery partner for the provision of Access Control and CCTV, and set out the functional, technical, and operational requirements for an access control system that will support the University's evolving needs, ensuring a safe, digitally integrated, and future-proof security solution.

A full specification was provided to suppliers as part of the tender documentation.

  • How the procedure runs: Procurement procedure The procurement procedure being applied to the Contract is a 'competitive flexible procedure' under section 20(2) of the Act. The most advantageous submission will be identified by a five-stage process as set outlined below, and set out in more detail in the Invitation to Participate within the tender documentation. Stage 1 (Participation Stage): Request to Participate and PSQ - Selection of Participants to be invited to tender Stage 2: Tendering and Negotiation Stage 2 Phase 1: Tender submission, Evaluations and Presentation Stage 3: Identification of preferred bidder (for each Lot) Stage 4: Notification of Preferred bidder (for each lot) Stage 5: Standstill to entry into contract(s) Please see the tender documentation for a full description of each stage. Please note, the award criteria will not be refined during the tender process.

CPV: Access control system · Software consultancy services · Software package and information systems

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£3,000,000 together) · same evaluation weights on every lot
Lot #1Integrated Software Solution Implementation and SupportAwardedRenewal 5 yrsSMEVCSEPublished value£1,000,000

For information on Lot One, Integrated Software Solution Implementation and Support, please see tender documentation.

Contract period: 1 Sept 2025 – 31 Aug 2030 (5 yrs) · up to 31 Aug 2035 with extensionsValue: £1,000,000 exc. VAT · £1,000,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: The Contract may be extended beyond the Initial Term on a maximum of Two (2) occasions, for a period of up to Three (3) years on the first occasion and Two (2) years on the second occasion.
42961100 Access control system48000000 Software package and information systems72266000 Software consultancy services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Please see tender documentation.

    shortlisting
Lot #2Hardware Solution Implementation and SupportAwardedRenewal 5 yrsSMEPublished value£1,000,000

For information on Lot 2, Hardware Solution Implementation and Support, please see the tender documentation.

Contract period: 1 Sept 2025 – 31 Aug 2030 (5 yrs) · up to 31 Aug 2035 with extensionsValue: £1,000,000 exc. VAT · £1,000,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The Contract may be extended beyond the Initial Term on a maximum of Two (2) occasions, for a period of up to Three (3) years on the first occasion and Two (2) years on the second occasion.
42961100 Access control system48000000 Software package and information systems72266000 Software consultancy services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Please see the tender documentation.

    shortlisting
Lot #3Integrated Software and Hardware Solution Implementation and SupportAwardedRenewal 5 yrsSMEPublished value£1,000,000

Lot 3 is the combination of Lot 1 and Lot 3, Integrated Software and Hardware Solution Implementation and Support. Please see the tender documentation for information on these lots.

Contract period: 1 Sept 2025 – 31 Aug 2030 (5 yrs) · up to 31 Aug 2035 with extensionsValue: £1,000,000 exc. VAT · £1,000,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The Contract may be extended beyond the Initial Term on a maximum of Two (2) occasions, for a period of up to Three (3) years on the first occasion and Two (2) years on the second occasion.
42961100 Access control system48000000 Software package and information systems72266000 Software consultancy services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Please see the tender documentation.

    shortlisting

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 80%Price: 20%
Published sub-criteria (2)
  • Technical: 80%
  • Commercial: 20%
Published award criteria (2)
  • Commercial
  • Technical
Lot distribution rule: London Metropolitan University reserves the right to award either Lot 1 and 2, to separate suppliers, or Lot 3, to a single supplier, based on the responses received and the most advantageous offer.
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
18 Jul 2025, 15:36 BST
Last source update
3 Feb 2026, 09:52 GMT
Award evaluation window
Submission end – 25 Jul 2025
Authority reference
LMU2025-1871
FTS notice number
2025/S 000-017129
Latest notice
Contract details notice (UK7)
Classification (CPV)
Access control systemSoftware consultancy servicesSoftware package and information systems
Delivery area
UKLondon (UKI)
Official registry OCID
ocds-h6vhtk-04efc7 Find a Tender
How it runs

Procurement procedure

The procurement procedure being applied to the Contract is a 'competitive flexible procedure' under section 20(2) of the Act. The most advantageous submission will be identified by a five-stage process as set outlined below, and set out in more detail in the Invitation to Participate within the tender documentation.

Stage 1 (Participation Stage): Request to Participate and PSQ - Selection of Participants to be invited to tender

Stage 2: Tendering and Negotiation

Stage 2 Phase 1: Tender submission, Evaluations and Presentation

Stage 3: Identification of preferred bidder (for each Lot)

Stage 4: Notification of Preferred bidder (for each lot)

Stage 5: Standstill to entry into contract(s)

Please see the tender documentation for a full description of each stage.

Please note, the award criteria will not be refined during the tender process.

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Requests to participate (first stage)
23 May 2025, 16:00 BST
Submission deadline
23 May 2025, 16:00 BST
Clarification deadline
9 May 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

iaetme.fa.ocs.oraclecloud.com/supplierPortal/faces… ↗

Timeline

20 Mar 2025 → 3 Feb 2026 · 11 dates
  1. Planning notice published
    20 Mar 2025, 14:53 GMT
  2. Next notice expected
    31 Mar 2025, 23:59 BST
  3. Market engagement
    31 Mar 2025, 23:59 BST

    If you are interested in further details regarding the LMU's Access Control Tender, please contact [email protected]

  4. Tender notice published
    25 Apr 2025, 16:26 BST
  5. Clarification questions by
    9 May 2025, 23:59 BST
  6. Submission deadline
    23 May 2025, 16:00 BST
  7. Assessment summaries sent
    18 Jul 2025, 00:00 BST
  8. Award decision expected by
    25 Jul 2025, 23:59 BST
  9. Standstill ends
    29 Jul 2025, 23:59 BST
  10. Contract starts
    1 Sept 2025, 00:00 BST
  11. Latest notice published261 days ago
    3 Feb 2026, 09:52 GMT

Notice history

6 events · 2 releases on Find a Tender · since 20 Mar 2025
  1. Preliminary market engagement notice published
    20 Mar 2025, 14:53 GMT
    UK2
  2. Preliminary market engagement notice published
    21 Mar 2025, 09:55 GMT
    UK2
  3. Tender notice published
    25 Apr 2025, 16:26 BST
    UK4
  4. Contract award notice published
    18 Jul 2025, 15:36 BST
    UK6
  5. Contract signature expected
    29 Aug 2025, 23:59 BST
    scheduled
  6. Contract details notice published
    3 Feb 2026, 09:52 GMT
    UK7
Published amendments (1)

Additional detail added, and amendment of dates and contact email.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £955,3661 award exc. VAT
Bids received 3
Contracts signed 1latest 27 Jan 2026
Awarded toValueDateStatus
Lot 3 · Integrated Software and Hardware Solution Implementation and Support1 award
North PB Limited1 Sept 2025 – 31 Aug 2030 · up to 31 Aug 2035Extensions: The Contract may be extended beyond the Initial Term on a maximum of Two (2) occasions, for a period of up to Three (3) years on the first occasion and Two (2) years on the second occasion£955,36618 Jul 2025Awarded
Across several lots1 award
supplier not published—18 Jul 2025Awarded

Contracts

  • Contract 1 · North PB Limited

    Signed
    27 Jan 2026
    Value
    £1,267,754
    Period
    27 Jan 2026 – 26 Jan 2029 · up to 26 Jan 2031 with extensions
    Status
    active
    Extensions
    2 x 12 month optional extension periods

    No agreed KPIs: Delivery milestones have been used.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
3 · Integrated Software and Hardware Solution Implementation and Support3final-stage tenders · 13 at stage one00—

Contracting authority & participating public bodies

LONDON METROPOLITAN UNIVERSITY

Contracting authorityPublic authority - sub-central government GB-COH: 00974438 · GB-PPON: PWRV-6768-MQCM London Metropolitan University, London, London, N7 8DBContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • NORTH PB LIMITEDAwarded supplierGB-COH: 05217343GB-PPON: PVHD-5195-RJRD North House, St. Asaph, Wales, LL17 0JGContact email

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsAll tender documentation will be available on our e-tendering portal, accessed via the link below: https://iaetme.fa.ocs.oraclecloud.com/supplierPortal/faces/FndOverviewfndGlobalItemNodeId=itemNode_supplier_portal_supplier_portal Suppliers are able to register on our system, in o…

Notices published for this procedure