Find a TenderAwarded
Published 6 Dec 2023, 18:27 GMT

Official UK procurement notice

A Collaboration of Berkshire Schools - Catering Services

Official notice

Authority: Garth Hill College (Education)

6 lotsServicesRestricted procedureSME suitable
Published estimate£6,750,000total for 6 lots
Submissions closed 15 Jan 2024awarded 11 Jun 2024
Awarded to Harrison Catering Services Ltd, Aspens Services Limited6 awards

What is being bought6 lots · detail below

Published requirement description

A Collaboration of Berkshire Schools is currently out to tender for the provision of a full daily catering service. The schools who are part of the collaboration are: Bonitas MAT - Jennett’s Park CofE Primary SchoolBonitas MAT - Ranelagh SchoolGarth Hill CollegeHawkedon Primary SchoolHolly Spring Primary SchoolMeadow Vale Primary SchoolSt Edward’s Royal Free Ecumenical Middle SchoolThe Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the schools. This will consist of breakfast and morning breaks at some sites and full lunch service for each school day at all sites. The catering facilities at the school include the main dining areas and servery, plus some sites also have a hot and cold Grab and Go section in the main servery as well as separate servery areas such as a food truck and/or Hatch to alleviate queuing issues. All outlets are available to all pupils.

  • Recurrence: Further notices will be published in 2027, 2028 or 2029 dependent on the exercising of contract extension options.

CPV: Catering services · School catering services

Lots and requirements (6)Procurement structure

6 lots · all with a published value (£6,750,000 together) · same evaluation weights on every lot
Lot #1Bonitas Multi-Academy Trust LimitedAwardedPublished value£2,320,000

Bonitas Multi Academy Trust (Jennett’s Park CofE Primary School and Ranelagh School) is currently out to tender for the provision of a full daily catering service.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of a full lunch service for each school day and hospitality. The catering facilities at the School include the main dining area/servery, plus in the case of Ranelagh a good sized covered outdoor seating space. There are currently 1482 pupils on roll for the academic year 2023/24. Of this figure, 102 pupils are entitled to free school meals and 165 pupils are entitled to Universal infant free school meals. TUPE is expected to apply, details of which can be found in the tender documentation.The Bonitas Multi Academy Trust is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful Contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and on-going.The Bonitas Multi Academy Trust is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menus ideas and initiatives so that pupils are all eating and utilising the service regularly. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Delivery: South East · Full details in tender documentation:Jennett’s Park CofE Primary School, 3 Tawny Owl Square, Bracknell, Berkshire, RG12 8EB.Ranelagh School, Ranelagh Drive, Bracknell, RG12 9DA
Extensions: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed
Lot #2Garth Hill CollegeAwardedPublished value£1,850,000

Garth Hill College is currently out to tender for the provision of a full daily catering service.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of a morning break and a full lunch service for each school day as well as occasional hospitality. The catering facilities at the School include the main servery in the restaurant and remote servery in the restaurant, servery in the inner link, sixth and remote site at [email protected] are currently 1446 pupils on roll with 50 pupils at Rise@GHC for the academic year 2023/24. Of this figure, 253 pupils are entitled to free school meals.TUPE is expected to apply, details of which can be found in the tender documentation.Garth Hill College is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful Contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and on-going.Garth Hill College is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menus ideas and initiatives so that pupils are all eating and utilising the service regularly. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Delivery: South East · Full details in tender documentation:Garth Hill College, Bull Lane, Bracknell, Berkshire, RG42 2AD
Extensions: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed
Lot #3Hawkedon Primary SchoolAwardedPublished value£695,000

Hawkedon Primary School is currently out to tender for the provision of a full daily catering service.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of a full lunch service for each school day. The catering facilities at the School include the main dining area/servery.There are currently 630 pupils on roll for the academic year 2023/24. Of this figure, 34 pupils are entitled to free school meals and 270 pupils are entitled to Universal infant free school meals. TUPE is expected to apply, details of which can be found in the tender documentation.Hawkedon Primary School is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful Contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and on-going.Hawkedon Primary School is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menus ideas and initiatives so that pupils are all eating and utilising the service regularly. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Delivery: South East · Full details in tender documentationHawkedon Primary School, Hawkedon Way, Lower Earley, Reading, Berkshire RG6 3AP
Extensions: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed
Lot #4Holly Spring Primary SchoolAwardedPublished value£630,000

Holly Spring Primary School is currently out to tender for the provision of a full daily catering service.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of a full lunch service for each school day. The catering facilities at the School include the main dining area with two serving areas.There are currently 635 pupils on roll for the academic year 2023/24. Of this figure, 115 pupils are entitled to free school meals and 252 pupils are entitled to Universal infant free school meals. TUPE is expected to apply, details of which can be found in the tender documentation.Holly Spring Primary School is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful Contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and on-going.Holly Spring Primary School is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menus ideas and initiatives so that pupils are all eating and utilising the service regularly. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Delivery: South East · Full details in tender documentationHolly Spring Primary School, Lily Hill Road, Bracknell, RG12 2SW
Extensions: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed
Lot #5Meadow Vale Primary SchoolAwardedPublished value£510,000

Meadow Vale Primary School is currently out to tender for the provision of a full daily catering service.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of a full lunch service for each school day. The catering facilities at the School include two main dining areas with one serving area.There are currently 597 pupils on roll for the academic year 2023/24. Of this figure, 103 pupils are entitled to free school meals and 233 pupils are entitled to Universal infant free school meals. TUPE is expected to apply, details of which can be found in the tender documentation.Meadow Vale Primary School is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful Contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and on-going.Meadow Vale Primary School is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menus ideas and initiatives so that pupils are all eating and utilising the service regularly. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Delivery: South East · Full details in tender documentationMeadow Vale Primary School, Moordale Avenue, Bracknell, RG42 1SY
Extensions: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed
Lot #6St Edwards's Royal Free Ecumenical Middle SchoolAwardedPublished value£745,000

St Edwards's Royal Free Ecumenical Middle School is currently out to tender for the provision of a full daily catering service.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of a breakfast, morning break and a full lunch service for each school day with hospitality required on inset daysThe catering facilities at the School include one main dining hall that all year groups can use.There are currently 482 pupils on roll for the academic year 2023/24. Of this figure, 50 pupils are entitled to free school meals. TUPE is expected to apply, details of which can be found in the tender documentation.St Edwards's Royal Free Ecumenical Middle School is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful Contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and on-going.St Edwards's Royal Free Ecumenical Middle School is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menus ideas and initiatives so that pupils are all eating and utilising the service regularly. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Delivery: South East · Full details in tender documentationSt Edward’s Royal Free Ecumenical Middle School, Parsonage Lane, Windsor, Berkshire. SL4 5EN
Extensions: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 90%Price: 10%
Published sub-criteria (2)
  • All criteria are stated only in the procurement documents: 90%
  • price: 10%
Published award criteria (2)
  • All criteria are stated only in the procurement documents: 90
  • Price: 10
What this means for your bid
  • Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement

Yes · Further notices will be published in 2027, 2028 or 2029 dependent on the exercising of contract extension options.

First published
6 Dec 2023, 18:27 GMT
Last source update
26 Jun 2024, 13:01 BST
Authority reference
MPN-10269
FTS notice number
2024/S 000-019540
Classification (CPV)
Catering servicesSchool catering services
Delivery area
South East (UKJ11)
Official registry OCID
ocds-h6vhtk-042246 Find a Tender
Review and risk notes
Review procedure

A Collaboration of Berkshire Schools incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Publisher note: CPV code 55524000-9, falls within Schedule 3 of the Public Contracts Regulations 2015 as a Social and Other Specific Service, therefore the procurement procedure is governed by Section 7 of Part 2 (Regulations 74-77) of those Regulations.The Contracting Authorities involved in this tender are:Bonitas Multi-Academy TrustGarth Hill CollegeHawkedon Primary SchoolHolly Spring Primary SchoolMeadow Vale Primary SchoolSt Edward's Royal Free Ecumenical Middle School

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
15 Jan 2024, 17:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

15 Jan 2024 → 26 Jun 2024 · 3 dates
  1. Submission deadline
    15 Jan 2024, 17:00 GMT
  2. Invitations to tender expected
    27 Feb 2024
  3. Notice published
    26 Jun 2024, 13:01 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    26 Jun 2024, 13:01 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 6
Awarded value £9,979,2496 contracts exc. VAT
Bids received 295 from SMEs
Contracts signed 6latest 11 Jun 2024
Awarded toValueDateStatus
Lot 1 · Bonitas Multi-Academy Trust Limited1 award
Harrison Catering Services LtdBonitas Multi-Academy Trust - Catering Services£3,379,060 †—Awarded
Lot 2 · Garth Hill College1 award
Harrison Catering Services LtdGarth Hill College - Catering Services£2,962,033 †—Awarded
Lot 3 · Hawkedon Primary School1 award
Harrison Catering Services LtdHawkedon Primary School - Catering Services£943,513 †—Awarded
Lot 4 · Holly Spring Primary School1 award
Harrison Catering Services LtdHolly Spring Primary School - Catering Services£918,111 †—Awarded
Lot 5 · Meadow Vale Primary School1 award
Aspens Services LimitedMeadow Vale Primary School - Catering Services£728,090 †—Awarded
Lot 6 · St Edwards's Royal Free Ecumenical Middle School1 award
Harrison Catering Services LtdSt Edwards's Royal Free Ecumenical Middle School - Catering Services£1,048,442 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Bonitas Multi-Academy Trust Limited5bids · 5 electronic1——
2 · Garth Hill College5bids · 5 electronic1——
3 · Hawkedon Primary School5bids · 5 electronic1——
4 · Holly Spring Primary School5bids · 5 electronic1——
5 · Meadow Vale Primary School5bids · 5 electronic0——
6 · St Edwards's Royal Free Ecumenical Middle School4bids · 4 electronic1——

Contracting authority & participating public bodies

Garth Hill College

Contracting authorityEducationEducation InstituteEducation Bull Lane, Bracknell, South East, RG42 2ADContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body London

Bidders & participating suppliers

4 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria