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Published 1 Aug 2023, 16:39 BST

Official UK procurement notice

69_24 Floor Cleaning/Maintenance Machines and Accessories

Official notice

Authority: ESPO

Framework agreementGoodsOpen procedureSME suitable
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Industrial machinery (42) Delivery: UK
Framework ceiling (notional)£3,120,000framework ceiling, not attributable revenue
Submissions closed 31 Aug 2023awarded 26 Oct 2023
Framework period 2 yrsends 31 Mar 2026 · extension options published · starts 1 Apr 2024

What is being bought

Published requirement description

Framework for the supply of floor cleaning and maintenance machines, with associated accessories, to the individual ESPO customer establishments and to the ESPO distribution centre.

CPV: Accessories for vacuum cleaners · Floor polishers · Floor-cleaning machines · Floor-maintenance machines · Non-domestic vacuum cleaners and floor polishers · Vacuum cleaners

How this framework works

From the published notice
Bids received
11 bids received · 7 suppliers appointed
Framework period
2 yrs from 1 Apr 2024

The lotProcurement structure

single lot · value published
Lot #1Floor Cleaning/Maintenance Machines and AccessoriesAwarded 2 yrsPublished value£3,120,000

Supply and delivery of floor cleaning and maintenance machines (and associated accessories) suitable for use in commercial environments. Goods are to be delivered either to ESPO Leicester or to individual customer establishments.

Contract period: 1 Apr 2024 – 31 Mar 2026 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed
39713410 Floor-cleaning machines39713420 Floor polishers39713430 Vacuum cleaners39713431 Accessories for vacuum cleaners42999000 Non-domestic vacuum cleaners and floor polishers

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (2)
  • Non-Price (method statement questions): 80%
  • price: 20%
Published award criteria (2)
  • Non-Price (method statement questions): 80
  • Price: 20
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
  • “69_24 Floor Cleaning/Maintenance Machines and Accessories” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Aug 2023, 16:39 BST
Last source update
10 Nov 2023, 12:46 GMT
Award evaluation window
31 Aug 2023 – …
Authority reference
69_24
FTS notice number
2023/S 000-033305
Classification (CPV)
Accessories for vacuum cleanersFloor polishersFloor-cleaning machinesFloor-maintenance machinesNon-domestic vacuum cleaners and floor polishersVacuum cleaners
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03ec2c Find a Tender
Contract terms
Performance terms

The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.

This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using a credit rating agency.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
31 Aug 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
31 Aug 2023, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

31 Aug 2023 → 1 Apr 2024 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    31 Aug 2023, 12:00 BST
  2. Bids opened
    31 Aug 2023, 12:01 BST
  3. Notice published
    10 Nov 2023, 12:46 GMT
  4. Contract starts
    1 Apr 2024, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    10 Nov 2023, 12:46 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 7admitted to the panel · see the list ↓
Bids received 118 from SMEs
Contracts signed 1latest 26 Oct 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 1 - Floor Cleaning/Maintenance Machines and Accessories

    Signed
    26 Oct 2023
    Value
    £3,120,000
    Period
    … – 31 Mar 2026
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
11bids · 11 electronic8——

Contracting authority & participating public bodies

ESPO

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Grove Park, Enderby, LEICESTER, East Midlands, LE19 1ESContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Court of JusticeReview body LONDON

Framework contractors & participating bidders

7 commercial parties on the notice
  • Candor Services LimitedFramework contractorGB-COH: 01554504 Unit I, Coney Green Network Centre, Wingfield View, Clay Cross, Chesterfield, Derbyshire, S45 9HX, East Midlands
  • Diversey LimitedFramework contractorGB-COH: 03459907 Pyramid Close, Weston Favell, Northampton, NN3 8DP, East Midlands
  • GT Cleaning Machines LimitedFramework contractorGB-COH: 04194750 Unit 6b-6d, Bowburn North Industrial Estate, Bowburn, Durham, DH6 5PF, North East
  • Hooper Services LimitedFramework contractorGB-COH: 04121937 Venture House, The Tanneries, East Street, Titchfield, Hampshire, PO14 4AR, South East
  • IIC Products LimitedFramework contractorGB-COH: 11582655 Units 15-16, Ace Business Park, Mackadown Lane, Birmingham, B33 0LD, West Midlands
  • Karcher (UK) LimitedFramework contractorGB-COH: 01350233 Karcher House, Brookhill Way, Banbury, Oxfordshire, OX16 3ED, South East
  • Numatic International LimitedFramework contractorGB-COH: 00773331 Knoll House, Knoll Road, Camberley, Surrey, GU15 3SY, South East

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria