Find a TenderAwardedContract details notice

Published 23 Oct 2025, 15:00 BST

Official UK procurement notice

Term Service Contract for the Installation, Maintenance, Periodic Inspection and Testing of Security Systems

Authority: East Riding of Yorkshire Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Industrial machinery (42)Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE)

Published estimate£1,470,000≈ £490k / year · £1,764,000 inc. VAT

Submissions closed 27 Nov 2025awarded 2 Mar 2026

Awarded to BAYDALE CONTROL SYSTEMS LIMITED

Contract term 3 yrsends 1 Apr 2029 · up to 1 Apr 2032 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Installation, maintenance and periodic inspection and testing of Security Systems in various occupied operational council properties located within the geographical boundaries of the East Riding of Yorkshire. For the purposes of this contract Security Systems are defined as Intruder Alarm, Hold-up Alarm and Access Control Systems. The East Riding of Yorkshire Council owns or controls approximately 243 Security Systems within its buildings throughout the County, of various sizes and complexity. The contract scope of work includes the collation and verification of as installed information; undertaking planned inspection and testing; consequential and reactive maintenance works to ensure that systems meet operational and safety standards.

No preliminary market engagement: As this is an existing term service contract and no significant changes to the technical aspects of the scope are required, the carrying out of a formal Preliminary Market Engagement exercise is deemed not to be necessary.

CPV: Access control system · Burglar-alarm systems · Repair and maintenance services of security and defence materials · Repair and maintenance services of security equipment

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£1,470,000

Contract period: 1 Apr 2026 – 1 Apr 2029 (3 yrs) · up to 1 Apr 2032 with extensionsValue: £1,470,000 exc. VAT · £1,764,000 inc. VAT

Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible

Extensions: Initial 3 year term with 3 optional 12 month extensions

31625300 Burglar-alarm systems 42961100 Access control system 50600000 Repair and maintenance services of security and defence materials 50610000 Repair and maintenance services of security equipment

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
As stated within the tender documents
Technical & professional ability
As stated within the tender documents

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 30%Price: 70%

Published sub-criteria (2)

Quality Questions: 30%
Pricing Schedule: 70%

Published award criteria (2)

Pricing Schedule
Quality Questions

Conditions of participation2

Economic & financial standing
As stated within the tender documents
Technical & professional ability
As stated within the tender documents

What this means for your bid

Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 23 Oct 2025, 15:00 BST
Last source update: 16 Mar 2026, 09:31 GMT
Award evaluation window: Submission end – 1 Mar 2026
Authority reference: 57300
FTS notice number: 2025/S 000-067883
Latest notice: Contract details notice (UK7)
Classification (CPV): Access control systemBurglar-alarm systemsRepair and maintenance services of security and defence materialsRepair and maintenance services of security equipment
Delivery area: Yorkshire & Humber (UKE)
Official registry OCID: ocds-h6vhtk-05d2a1 Find a Tender
Contract terms summary: As stated within the tender documents

Review and risk notes

Risks: As stated within the tender documents

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 27 Nov 2025, 12:00 GMT
Clarification deadline: 21 Nov 2025
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

23 Oct 2025 → 1 Apr 2026 · 8 dates

Tender notice published361 days ago
23 Oct 2025, 15:00 BST
Clarification questions by333 days ago
21 Nov 2025
Submission deadline326 days ago
27 Nov 2025, 12:00 GMT
Award decision expected by232 days ago
1 Mar 2026, 23:59 GMT
Assessment summaries sent232 days ago
2 Mar 2026
Standstill ends222 days ago
11 Mar 2026, 23:59 GMT
Latest notice published217 days ago
16 Mar 2026, 09:31 GMT
Contract starts202 days ago
1 Apr 2026

Notice history

5 events · 3 releases on Find a Tender · since 23 Oct 2025

Tender notice published
23 Oct 2025, 15:00 BST
UK4
Contract award notice published
2 Mar 2026, 13:40 GMT
UK6
Status changed to complete
2 Mar 2026, 13:40 GMT
Contract signature expected
13 Mar 2026, 23:59 GMT
scheduled
Contract details notice published
16 Mar 2026, 09:31 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,470,0001 award exc. VAT

Bids received 11 from SMEs

Named bidders 1published on the award notice

Contracts signed 1latest 13 Mar 2026

Awarded to	Value	Date	Status
BAYDALE CONTROL SYSTEMS LIMITEDSME57300 Term Service Contract for the Installation, Maintenance, Periodic Inspection and Testing of Security Systems1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032Extensions: 3 year initial term plus 3x optional annual extensions (3 + 1 + 1 + 1)	£1,470,000	2 Mar 2026	Awarded

Contracts

57300 Term Service Contract for the Installation, Maintenance, Periodic Inspection and Testing of Security Systems · BAYDALE CONTROL SYSTEMS LIMITEDSME
Signed
13 Mar 2026
Value
£1,470,000
Period
1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032 with extensions
Status
active
Extensions
3 year initial term plus 3x optional annual extensions (3 + 1 + 1 + 1)
3 agreed KPIs: Time · Cost · Quality
- Time
- Cost
- Quality

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	1	0	—

Who bid

wonBaydale Control Systems LtdSME · North East England

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

East Riding of Yorkshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PZQH-9124-TMLN County Hall, Cross Street,, Beverley, Yorkshire & Humber, HU17 9BAContact email

Bidders & participating suppliers

1 commercial party on the notice

Baydale Control Systems LtdAwarded supplierGB-PPON: PXWG-5996-MHJP Edmund Palmer House, Morton Park Way, Darlington, North East, DL1 4XZContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender16 Mar 2026, 09:31 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender2 Mar 2026, 13:40 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender23 Oct 2025, 15:00 BST