Find a TenderAwardedContract details notice

Published 30 Oct 2025, 15:52 GMT

Official UK procurement notice

Term Service Contract for the Repair, Maintenance, Inspection and Testing of Local Exhaust Ventilation, Air Handling Units and Kitchen Ventilation Systems

Authority: East Riding of Yorkshire Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Industrial machinery (42)Construction & Civil Engineering (45)

+2 more

Repair & Maintenance (50)Architecture & Engineering (71)

Delivery: Yorkshire & Humber (UKE)

Final published estimate£2,556,000initial estimate £426,000 · 2 value updates

Submissions closed 1 Dec 2025awarded 2 Mar 2026

Awarded to Glen Wilson Limited

Contract term 3 yrsends 1 Apr 2029 · up to 1 Apr 2032 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

The Maintenance and Periodic Inspection and Servicing of Local Exhaust and Ventilation, Air Handling, and Kitchen Ventilation Systems (LEV, AHU and KVS), in various occupied operational council properties located within the geographical boundaries of the East Riding of Yorkshire. The East Riding of Yorkshire Council manages and controls approximately 617 LEV, AHU and KVS systems across 115 sites located throughout the County, of various sizes and complexity. The contract scope of work includes carrying out planned inspection and servicing, maintenance works to the systems; repairs, installs, upgrades and modifications to ensure that systems meet operational and safety standards and the provision of a 24/7 call out service for emergency response to attend at any applicable location in the East Riding of Yorkshire within the prescribed times to undertake repairs to LEV, AHU and KVS systems. Working restrictions will apply.

No preliminary market engagement: As this is an existing term service contract and no significant changes to the scope are required, the carrying out of a formal Preliminary Market Engagement exercise is deemed not to be necessary.

CPV: Extraction ventilators · Inspection of ventilation system · Repair and maintenance services · Repair and maintenance services of building installations · Ventilation and air-conditioning installation work · Ventilation equipment

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£2,556,000

Contract period: 1 Apr 2026 – 1 Apr 2029 (3 yrs) · up to 1 Apr 2032 with extensionsValue: £2,556,000 exc. VAT · £3,067,200 inc. VAT

Eligibility: SME eligibleVCSE eligible

Extensions: Initial 3 year term with 3 optional 12 month extensions

39714110 Extraction ventilators 42520000 Ventilation equipment 45331200 Ventilation and air-conditioning installation work 50000000 Repair and maintenance services 50700000 Repair and maintenance services of building installations 71315410 Inspection of ventilation system

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
As stated within the tender documents
Technical & professional ability
As stated within the tender documents

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 30%Price: 70%

Published sub-criteria (2)

Quality Questions: 30%
Pricing Schedule: 70%

Published award criteria (2)

Pricing Schedule
Quality Questions

Conditions of participation2

Economic & financial standing
As stated within the tender documents
Technical & professional ability
As stated within the tender documents

What this means for your bid

Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 30 Oct 2025, 15:52 GMT
Last source update: 16 Mar 2026, 09:19 GMT
Award evaluation window: Submission end – 13 Mar 2026
Authority reference: 57298
FTS notice number: 2025/S 000-070146
Latest notice: Contract details notice (UK7)
Classification (CPV): Extraction ventilatorsInspection of ventilation systemRepair and maintenance servicesRepair and maintenance services of building installationsVentilation and air-conditioning installation workVentilation equipment
Delivery area: Yorkshire & Humber (UKE)
Official registry OCID: ocds-h6vhtk-05d757 Find a Tender

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 1 Dec 2025, 12:00 GMT
Clarification deadline: 25 Nov 2025
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

30 Oct 2025 → 1 Apr 2026 · 10 dates

Planning notice published351 days ago
30 Oct 2025, 15:52 GMT
Tender notice published350 days ago
31 Oct 2025, 14:53 GMT
Next notice expected350 days ago
31 Oct 2025, 23:59 GMT
Clarification questions by326 days ago
25 Nov 2025
Submission deadline320 days ago
1 Dec 2025, 12:00 GMT
Assessment summaries sent229 days ago
2 Mar 2026
Standstill ends219 days ago
11 Mar 2026, 23:59 GMT
Award decision expected by217 days ago
13 Mar 2026, 23:59 GMT
Latest notice published215 days ago
16 Mar 2026, 09:19 GMT
Contract starts199 days ago
1 Apr 2026

Notice history

12 events · 5 releases on Find a Tender · since 30 Oct 2025

Pipeline notice published
30 Oct 2025, 15:52 GMT
UK1
Tender notice published
31 Oct 2025, 14:53 GMT
UK4
Published value updated to £426,000
31 Oct 2025, 14:53 GMT
was £2,500,000
Status changed to active
31 Oct 2025, 14:53 GMT
Procurement method changed
31 Oct 2025, 14:53 GMT
Deadline published: 1 Dec 2025, 12:00 GMT
31 Oct 2025, 14:53 GMT
Tender notice published
31 Oct 2025, 15:27 GMT
UK4
Published value updated to £2,556,000
31 Oct 2025, 15:27 GMT
was £426,000
Contract award notice published
2 Mar 2026, 13:29 GMT
UK6
Status changed to complete
2 Mar 2026, 13:29 GMT
Contract signature expected
13 Mar 2026, 23:59 GMT
scheduled
Contract details notice published
16 Mar 2026, 09:19 GMT
UK7

Published amendments (1)

The annual contract value was mistakenly quoted this has been changed to the total estimated value

Routine re-releases (5)

2025-10: 2 releases · 30 Oct 2025, 31 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £2,556,0001 award exc. VAT

Bids received 11 from SMEs

Named bidders 1published on the award notice

Contracts signed 1latest 13 Mar 2026

Awarded to	Value	Date	Status
Glen Wilson LimitedSME57298 Term Service Contract for the Repair, Maintenance, Inspection and Testing of Local Exhaust Ventilation, Air Handling Units and Kitchen Ventilation Systems1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032Extensions: 3 year initial term plus 3x optional annual extensions (3 + 1 + 1 + 1)	£2,556,000	2 Mar 2026	Awarded

Contracts

57298 Term Service Contract for the Repair, Maintenance, Inspection and Servicing of Local Exhaust Ventilation (LEV), Air Handling Units (AHU) and Kitchen Ventilation Systems (KVS) · Glen Wilson LimitedSME
Signed
13 Mar 2026
Value
£2,556,000
Period
1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032 with extensions
Status
active
Extensions
3 year initial term plus 3x optional annual extensions (3 + 1 + 1 + 1)
3 agreed KPIs: Time · Cost · Quality
- Time
- Cost
- Quality

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	1	0	—

Who bid

wonGlen Wilson LtdSME · Yorkshire and the Humber

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

East Riding of Yorkshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PZQH-9124-TMLN County Hall, Cross Street,, Beverley, Yorkshire & Humber, HU17 9BAContact email

Bidders & participating suppliers

1 commercial party on the notice

Glen Wilson LimitedAwarded supplierGB-PPON: PBVP-6681-PWVN 10 Rotterdam Road - Sutton Fields Industrial Estat, Hull, Yorkshire & Humber, HU7 0XDContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender16 Mar 2026, 09:19 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender2 Mar 2026, 13:29 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender31 Oct 2025, 15:27 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender31 Oct 2025, 14:53 GMT
Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender30 Oct 2025, 15:52 GMT