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Published 30 Jul 2025, 07:11 BST

Official UK procurement notice

5471 – Bedwas High School, Boiler Replacement

Official notice

Authority: Caerphilly County Borough Council (Local council)

WorksBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£150,000£180,000 inc. VAT
Submissions closed 15 Aug 2025
Contract term 1 moends 26 Sept 2025 · starts 18 Aug 2025

What is being bought

Published requirement description

Caerphilly CBC are inviting contractors to submit a tender for the replacement of the main boilers serving

blocks A+B at Bedwas High School, Newport Road, Bedwas, Caerphilly. The scope of the project is fully described in the ITT. In summary the scope is:

The contractor shall cost all necessary resources including weekend and overtime working to allow the project to be completed within the specified contract period

Carefully survey all services in the existing plant rooms and remove all redundant mechanical and electrical services including any brackets and containment and all redundant plant bases. The contractor shall form new openings in the outside wall to install new weather louvres at high and low level. The contractor shall adapt and make good the plant bases which are to be re-used.

The contractor shall install and set to work all new plant and controls generally as shown on the tender drawing. All new and existing services within the boiler room are to insulated as specified.

The contractor shall employ the boiler manufacturer’s commissioning engineers to commission the new boilers and certificate them.

Employ specialist commissioning engineers to hydraulically balance all system and sub circuits, and demonstrate the correct operation of all systems to the satisfaction of the contract administrator.

The timescale for the work is 6 weeks from commencement of the contract. Contractors shall note that the work may continue into the school term time when pupils will be on-site and must make all allowances for segregating and securing the works area.

Contractors shall submit a detailed programme of works when submitting their costs for the project.

The Contractors shall detail all key timings showing as a minimum, site setup, plant delivery, re-instatement works and commissioning and how this will be achieved in the 6-week period given.

Full details are provided in the ITT on Proactis Plaza

CPV: Boiler installation work · Boiler installations · Central-heating radiators and boilers and parts · Construction work · Radiators and boilers

The lotProcurement structure

single lot · value published
Lot #1 1 moSMEPublished value£150,000
Contract period: 18 Aug 2025 – 26 Sept 2025 (1 mo)Value: £150,000 exc. VAT · £180,000 inc. VAT
Delivery: WalesEligibility: SME eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price: Price 100%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 Jul 2025, 07:11 BST
Last source update
30 Jul 2025, 07:11 BST
Authority reference
CCBC/PS2847
FTS notice number
2025/S 000-044058
Latest notice
Tender notice (UK4)
Classification (CPV)
Boiler installation workBoiler installationsCentral-heating radiators and boilers and partsConstruction workRadiators and boilers
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-056885 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
15 Aug 2025, 12:00 BST
Clarification deadline
8 Aug 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

30 Jul 2025 → 18 Aug 2025 · 4 dates
  1. Tender notice published
    30 Jul 2025, 07:11 BST
  2. Clarification questions by
    8 Aug 2025, 17:00 BST
  3. Submission deadline
    15 Aug 2025, 12:00 BST
  4. Contract starts
    18 Aug 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    30 Jul 2025, 07:11 BST
    UK4

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWHP-2369-JPYL Penallta House, Tredomen Park, Hengoed, Wales, CF82 7PGContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender