Official UK procurement notice
5456 - Newbridge High School - Replacement of Heating System
Authority: Caerphilly County Borough Council (Local council)
What is being bought
Published requirement descriptionYou are invited to submit a fixed price tender for the replacement of the whole heating system as designed by McCann and Partners for the Council at Newbridge Comprehensive School. The scope of the project is fully described in Appendix 1 and as detailed on the McCann and Partners documentation in summary the scope is:
The work involved under this fixed price engineering main contract shall entail the following works:-
- Removing and disposing of all the existing heating distribution system within the school and the mains to the boiler house.
- The work shall be phased over the next three summer vacations and the contractor shall be responsible for the phasing of the works which shall allow the installation of the new heating system whilst allowing the school to continue its normal operation outside of the school summer holidays. The contractor shall phase the works to allow:
a) The Council to expend its allocated budgets for the works over the next three financial years. Summer 2026 20% of Total Cost. Summer 2027 55% of Total Cost. Summer 2028 25% of Total cost
b) Areas which cannot be completed in the first and second year will be engineered to maintain adequate heating services until the outstanding works can be completed.
- The contractor shall submit with his tender a detailed phasing programme which shall clearly detail the areas he intends to work in each year of the three summer holiday phases. The contractor must clearly describe how he shall maintain services in other parts of the school to ensure adequate heating throughout the school while the work proceeds.
- All necessary draining filling and venting of the whole school system shall be carried out including the recommissioning of all circulatory heating system within the school.
- It is envisaged that this work shall be carried out within the school’s summer vacations in 2026, 2027 and 2028.
CPV: Boiler installation work · Boiler installations · Central-heating installation work · Heating engineering services for buildings · Radiators and boilers
The lotProcurement structure
single lot · value publishedLot #1Published value£490,000
- Condition of participation
Please refer to ITT document.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Total Project Cost: 100%
Published award criteria (1)
- Total Project Cost: Total project cost based on pricing schedule.
- Condition of participation
Please refer to ITT document.
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 11 Jun 2026, 18:00 BST
- Last source update
- 11 Jun 2026, 18:00 BST
- Authority reference
RQST14790- FTS notice number
2026/S 000-055466- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b38dFind a Tender
How it was run
Official notice- Submission deadline
- 3 Jul 2026, 12:00 BST
- Clarification deadline
- 26 Jun 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Submission address and any special instructions Tenderers must express an interest in this tender by completing the following process:
1.Log in to the Proactis Supplier Portal at supplierlive.proactisp2p.com/Account/Login ↗
- Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.).
3.Enter your correct Organisation Name, Details and Primary Contact Details.
4.Please make a note of the Organisation ID and User Name, then click "Register".
5.You will then receive an email from the system asking you follow a link to activate your account.
6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.
7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile.
8.Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.
9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.
10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you will enter the Supplier Home page.
11.From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button.
12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.
13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents.
14.You can now either complete your response or "Decline" this opportunity.
All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email.
If you require assistance please contact Jemma Ford 01443 863163 - [email protected].
When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.
Timeline
11 Jun 2026 → 20 Jul 2026 · 4 dates- Tender notice published132 days ago11 Jun 2026, 18:00 BST
- Clarification questions by116 days ago26 Jun 2026, 23:59 BST
- Submission deadline110 days ago3 Jul 2026, 12:00 BST
- Contract starts93 days ago20 Jul 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published11 Jun 2026, 18:00 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender