Official UK procurement notice
5288 - Fochriw Primary School - Boiler Replacement
Authority: Caerphilly County Borough Council (Local council)
Sectors: Industrial machinery (42)Construction Materials & Prefab (44)Construction & Civil Engineering (45) Delivery: Wales (UKL16)
Published estimate£138,000£165,600 inc. VAT
Submissions closed 4 Jul 2025
Contract term 2 moends 29 Aug 2025 · starts 7 Jul 2025
What is being bought
Published requirement descriptionYou are invited to submit a tender for the provision of new boiler plant in both the Junior and Infants buildings at Fochriw Primary School.
- The scope of the project is fully described in the ITT and supporting documentation but in summary the scope is:
- The contractor shall cost all necessary resources including weekend and overtime working to allow the project to be completed within the specified contract period.
- Carefully survey all services in the existing boiler rooms and remove all redundant mechanical and electrical services including any brackets and containment and all existing plant bases. The existing entrance door and high level louvre shall be removed and replaced as specified When
removed, the building structure shall be made good and a new steel door set and steel louvre shall be installed.
- The contractor shall install and set to work all new plant and configure existing controls generally as shown on the tender drawing. All new and existing services within the boiler room are to insulated as specified.
- The contractor shall employ the boiler manufacturer’s commissioning engineers to commission the new boilers and certificate them.
- Employ specialist commissioning engineers to hydraulically balance all system and sub circuits, and demonstrate the correct operation of all systems to the satisfaction of the contract administrator.
- The timescale for the work is 6 weeks from commencement of the contract. Contractors shall note that the maximum time the school can be closed is 6 weeks and if they cannot complete the work detailed in that time then they should not submit a tender proposal.
- Contractors shall submit a detailed programme of works when submitting their costs for the project. The Contractors shall detail all key timings showing as a minimum, site setup, plant delivery, re-instatement works and commissioning and how this will be achieved in the 6-week period given.
CPV: Boiler installations · Construction work · Heating engineering services for buildings · Radiators and boilers
The lotProcurement structure
single lot · value publishedLot #1Published value£138,000
42160000 Boiler installations44621000 Radiators and boilers45000000 Construction work71314310 Heating engineering services for buildings
Pre-qualification & selection criteria (PQQ)1
- Condition of participation
As prescribed on the e-tender portal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
- Total Cost of Project: Lowest Total Cost of Project that is compliant to the conditions and specification
Conditions of participation1
- Condition of participation
As prescribed on the e-tender portal
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 11 Jun 2025, 14:44 BST
- Last source update
- 11 Jun 2025, 14:44 BST
- Authority reference
RQST14498- FTS notice number
2025/S 000-031565- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0546c7Find a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 4 Jul 2025, 12:00 BST
- Clarification deadline
- 2 Jul 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Detailed submission instructions & authority contactsFrom official release
supplierlive.proactisp2p.com/Account/Login ↗
REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOTREGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:
- Log in to the Proactis Supplier Portal at: supplierlive.proactisp2p.com/Account/Login ↗ ;
- Click the Sign Up option on the Portal homepage (If already registered go to point 11);
- Enter your correct Organisation Name, Details and Primary Contact Details;
- Make a note of the Organisation ID and User Name, then click Register;
- You will then receive an email from the system asking you follow a link to activate your account;
- Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;
- In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;
- Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;
9.Terms and Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;
- Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select Complete Registration and you will enter the Supplier Home page;
- From the Home Page, go to the Opportunities icon, all current opportunities will be listed. Click on the blue arrow under the field Show Me of the relevant opportunity then click to register your interest on the applicable button;
- Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;
- Note the closing date for completion of the relevant project. To find all available documentation drop-down the Request Documents option and click to download all documents;
- You can now either complete your response or Decline this opportunity.
All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.
Timeline
11 Jun 2025 → 7 Jul 2025 · 4 dates- Tender notice published11 Jun 2025, 14:44 BST
- Clarification questions by2 Jul 2025, 17:00 BST
- Submission deadline4 Jul 2025, 12:00 BST
- Contract starts7 Jul 2025, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published11 Jun 2025, 14:44 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender