Official UK procurement notice
350_23 Library Hardware Solutions
Authority: ESPO
What is being bought2 lots · detail below
Published requirement descriptionESPO is seeking to renew its framework agreement for Library Hardware Solutions. This includes the provision of library RFID equipment and out of hours library technology. Suppliers shall also be able to offer a full range of associated services including installation and multi-year support and maintenance packages.
CPV: Library automation equipment · Library equipment · Library software package
How this framework works
From the published notice- Bids received
- 6 bids on the busiest of 2 lots · 6 suppliers appointed
- Framework period
- 2 yrs from 19 Nov 2023
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £5,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Library RFID SolutionsAwardedceiling above
This lot requires suppliers to provide a comprehensive range of library RFID hardware, installation services, supporting software, support and, maintenance packages, and relevant training. Includes any additional services to help to deliver an efficient library solution.
Lot #2Out of Hours Library TechnologyAwardedceiling above
This lot requires suppliers to provide a comprehensive range of out of hours library technology to enable the general public to access libraries during non-core hours. Including all associated hardware, software, support and maintenance, training, and any additional services to help to deliver an efficient library solution.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Non-Price: 50%
- price: 50%
Published award criteria (2)
- Non-Price: 50
- Price: 50
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “350_23 Library Hardware Solutions” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Feb 2023, 13:24 GMT
- Last source update
- 22 Feb 2024, 15:29 GMT
- Award evaluation window
- 29 Sept 2023 – …
- Authority reference
350_23- FTS notice number
2024/S 000-005832- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a73bFind a Tender
- Performance terms
As part of the on-going contract management process, during the period of the Framework Agreement, ESPO shall monitor the financial stability of the awarded Suppliers by reference to credit rating agency reports. ESPO shall obtain a credit score for the Supplier on or before the Framework start date as a base score and where a significant change in the credit score is identified over the life of the Framework Agreement, ESPO reserves the right to investigate the reasons for this significant change. Depending on the severity of the changes, it will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
How it was run
Official notice- Appointment period ends
- 29 Sept 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 29 Sept 2023, 12:01 BST
Timeline
22 May 2023 → 22 Feb 2024 · 5 dates- Next notice expected22 May 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown29 Sept 2023, 12:00 BST
- Bids opened29 Sept 2023, 12:01 BST
- Contract starts19 Nov 2023
- Notice published22 Feb 2024, 15:29 GMT
Notice history
5 events · 3 releases on Find a Tender · since 25 Aug 2023- Published value updated to £10,000,00025 Aug 2023, 10:10 BSTwas £16,000,000
- Status changed to active25 Aug 2023, 10:10 BST
- Procurement method changed25 Aug 2023, 10:10 BST
- Deadline published: 29 Sept 2023, 12:00 BST25 Aug 2023, 10:10 BST
- Status changed to complete22 Feb 2024, 15:29 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £5,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 - Library RFID Solutions Lot No
- Signed
- 19 Jan 2024
- Value
- ceiling above
- Period
- … – 18 Nov 2025
- Status
- active
Lot 2 - Out of Hours Library Technology
- Signed
- 19 Jan 2024
- Value
- ceiling above
- Period
- … – 18 Nov 2025
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Library RFID Solutions | 6bids · 6 electronic | 6 | — | — |
| 2 · Out of Hours Library Technology | 6bids · 6 electronic | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Royal Court of JusticeReview body
Framework contractors & participating bidders
6 commercial parties on the notice- Bibliotheca LimitedFramework contractor
- D-Tech International LimitedFramework contractor
- Good With Devices Ltd (GWD)Framework contractor
- Lyngsoe Systems LimitedFramework contractor
- Nexbib Solutions LtdFramework contractor
- SB Electronic Systems LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria