Official UK procurement notice
3272JR - Refrigeration Equipment Maintenance
Authority: Sheffield Hallam University (Education)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionAn indicative summary of the contract scope and requirements is as follows:-
Maintained Equipment Group(s):
- Refrigeration systems whether providing environmental control or serving processes, and stand-alone items of refrigeration equipment;
- Air handling units where these have refrigerant-to-air heat exchangers;
- Local mechanical ventilation and heat recovery units (MVHR), where they used in conjunction with distributed refrigeration systems such as variable refrigerant flow (e.g. VRV/VRF), and 'split' units.
Outline of Scope:
- Planned maintenance including periodic inspection, testing, replacement of consumables, adjustments, providing reports and certification.
- Reactive attendance to address faults with specific items of equipment
- Meeting statutory compliance requirements, organisational sustainability goals, and business continuity needs, in line with industry best practice.
- Minimising climate change impacts due to the nature of refrigeration
This list is non - exhaustive. Please refer to the tender documents for full information in regard to our requirement, the scope and the contract particulars.
CPV: Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery · Heating, ventilation and air-conditioning installation work · Installation services of electrical and mechanical equipment · Parts of refrigerating and freezing equipment and heat pumps · Repair and maintenance services of electrical and mechanical building installations
The lotProcurement structure
single lot · no lot value publishedLot #1Indicative Equipment Breakdown - Approximately 2,400 elements forming approximately…AwardedRenewal
Indicative Equipment Breakdown - Approximately 2,400 elements forming approximately 800 systems, including:
- Split system elements;
- VRV system elements;
- MVHR units such as 'Lossnay';
- Chillers;
- Constant temperature controlled room elements;
- DX air handling units/systems;
- Plant growth chamber elements;
- Ground-source heat pumps.
The asset list Includes equipment from approximately 60 different manufacturers
Activities (indicative subject to refinement and change):
- Deliver all aspects of the BESA SFG20 instruction set for each equipment type, examples provided in the tender.
- Undertake the duties of Principal Contractor for this work.
- Provide annual technical condition survey and report, by system, covering all components.
- Provide annual audit and update to fluorinated gas regulations records.
- Provide annual audit and update to pressure systems regulations records.
•Provide information on request to support TM44 inspections
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 23 Mar 2022, 16:37 GMT
- Last source update
- 10 Aug 2022, 17:10 BST
- Award evaluation window
- 25 Apr 2022 – …
- Authority reference
3272JR- FTS notice number
2022/S 000-022069- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03258eFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
How it was run
Official notice- Submission deadline
- 25 Apr 2022, 11:59 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 25 Apr 2022, 12:00 BST
Timeline
25 Apr 2022 → 10 Aug 2022 · 3 dates- Submission deadline25 Apr 2022, 11:59 BST
- Bids opened25 Apr 2022, 12:00 BST
- Notice published10 Aug 2022, 17:10 BST
Notice history
2 events · 2 releases on Find a Tender · since 10 Aug 2022- Status changed to complete10 Aug 2022, 17:10 BST
- Buyer details updated10 Aug 2022, 17:10 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Airco Refrigeration & Air Conditioning Ltd | — | — | Awarded |
Contracts
Contract 022069-2022-1 · Airco Refrigeration & Air Conditioning Ltd
- Signed
- 29 Jul 2022
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| Indicative Equipment Breakdown - Approximately 2,400 elements forming approximately… | 4bids · 4 electronic | 4 | — | £318,573 – £548,887 |
| Whole notice | — | — | — | £318,573 – £548,887 |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- The University of SheffieldContracting authorityBody governed by public lawEducation
Bidders & participating suppliers
1 commercial party on the notice- Airco Refrigeration and Air Conditioning LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria