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Published 29 Oct 2021, 14:54 BST

Official UK procurement notice

3126/JR Low Carbon Smart Factory Industrial Internet of Things (IIoT) - Tender Two

Official notice

Authority: University of Sheffield (Education)·Consortium: 2 public authorities

4 lotsGoodsOpen procedureSME suitable
Sectors: Security, fire-fighting, police and defence equipment (35)Industrial machinery (42)Software Packages & ERP (48) Delivery: North West (UKD)
Published estimate£158,333total for 4 lots
Submissions closed 1 Dec 2021awarded 23 Feb 2022
Awarded to Control 2K Limited, Sustainable Smart Technologies Ltd4 awards
Contract term Ends 31 Mar 2022

What is being bought4 lots · detail below

Published requirement description

The AMRC North West as part of the University of Sheffield have temdered for multiple lots within an overarching project to demonstrate the capability of the Industrial Internet of Things (IIoT) and smart technology usage cases to reduce the carbon footprint of a manufacturing site. The project will raise awareness of the latest technology and will be retro-fittable to legacy manufacturing facilities. The technology will be able to provide a tangible benefit to the carbon footprint of a manufacturing site through data capture and visualisation and / or machine cognition.

The equipment / system is required to demonstrate how IIoT can be used in a manufacturing environment to understand, influence, and change the key levers in carbon reduction. A range of technologies will be implemented to understand energy usage, occupancy and asset parameters, environmental conditions, utilisation of micro grid technology and visualisation through a user-friendly dashboard. The system will need to be supported or controllable to evolve and integrate system adaptations and enlargement, to support the project goals of demonstrating the potential benefits.

CPV: Command and control system, printing, graphics, office automation and information-processing equipment · Facilities management software package and software package suite · Industrial control software package · Sensors

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£158,331 together) · same evaluation weights on every lot
Lot #1The supply, Installation and Maintenance of BMSCancelledPublished value£29,166

This lot relates to the supply, installation and maintenance of BMS Monitoring technology (IIoT). Please refer to the tender documents for further information.

The system will need to be supported or controllable to evolve and integrate system adaptations and enlargement, to support the project goals of demonstrating the potential benefits. The supplier needs to be able to maintain and demonstrate the ability to maintain the future operation of the system. Training and technical support is required within the scope of the tender to assist and embed the use of the equipment/system. The University reserved the right to take out or not take out a service/maintenance contract with the initial purchase, or following this, subject to the offers put forward.

Please refer to the tender documents for full information in regard to our requirement, the specification and the contract particulars.

Contract period: … – 31 Mar 2022
Delivery: North West
Variant bids: not allowed
35125100 Sensors48150000 Industrial control software package48420000 Facilities management software package and software package suite
Lot #2The supply, Installation and Maintenance of Digital DashboardsAwardedPublished value£20,833

This lot relates to the supply, installation and maintenance of technology required to create digital dashboards from smart and IoT technology. Please refer to the tender documents for further information.

The system will need to be supported or controllable to evolve and integrate system adaptations and enlargement, to support the project goals of demonstrating the potential benefits. The supplier needs to be able to maintain and demonstrate the ability to maintain the future operation of the system. Training and technical support is required within the scope of the tender to assist and embed the use of the equipment/system. The University reserved the right to take out or not take out a service/maintenance contract with the initial purchase, or following this, subject to the offers put forward.

Please refer to the tender documents for full information in regard to our requirement, the specification and the contract particulars.

Contract period: … – 31 Mar 2022
Delivery: North West
Variant bids: not allowed
42960000 Command and control system, printing, graphics, office automation and information-processing equipment48150000 Industrial control software package48420000 Facilities management software package and software package suite
Lot #3The Supply, Installation and Maintenance of Equipment MonitoringAwardedPublished value£16,666

This lot relates to the supply, installation and maintenance of equipment monitoring technology (IIoT). Please refer to the tender documents for further information.

The system will need to be supported or controllable to evolve and integrate system adaptations and enlargement, to support the project goals of demonstrating the potential benefits. The supplier needs to be able to maintain and demonstrate the ability to maintain the future operation of the system. Training and technical support is required within the scope of the tender to assist and embed the use of the equipment/system. The University reserved the right to take out or not take out a service/maintenance contract with the initial purchase, or following this, subject to the offers put forward.

Please refer to the tender documents for full information in regard to our requirement, the specification and the contract particulars.

Contract period: … – 31 Mar 2022
Delivery: North West
Variant bids: not allowed
35125100 Sensors48150000 Industrial control software package48420000 Facilities management software package and software package suite
Lot #4The Supply, Installation and Maintenance of Occupancy & Asset TrackingAwardedPublished value£91,666

This lot relates to the supply, installation and maintenance of occupancy / asset monitoring equipment(IIoT). Please refer to the tender documents for further information.

The system will need to be supported or controllable to evolve and integrate system adaptations and enlargement, to support the project goals of demonstrating the potential benefits. The supplier needs to be able to maintain and demonstrate the ability to maintain the future operation of the system. Training and technical support is required within the scope of the tender to assist and embed the use of the equipment/system. The University reserved the right to take out or not take out a service/maintenance contract with the initial purchase, or following this, subject to the offers put forward.

Please refer to the tender documents for full information in regard to our requirement, the specification and the contract particulars

Contract period: … – 31 Mar 2022
Delivery: North West
Variant bids: not allowed
35125100 Sensors42960000 Command and control system, printing, graphics, office automation and information-processing equipment48150000 Industrial control software package48420000 Facilities management software package and software package suite

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 58%Price: 42%
Published sub-criteria (2)
  • Quality questions scored as detailed in the tender documents: 58%
  • price: 42%
Published award criteria (2)
  • Quality questions scored as detailed in the tender documents: 58
  • Price: 42
Lot distribution rule: Suppliers can submit bids for any lot that is appropriate to their product range or business. Tenders may be submitted for one, for several or for all of the lots.\nThere is no limit to the number of lots that one supplier can submit bids for. There is no limit to the amount of lots that the University can award to one supplier.\nThe University reserves the right to make any award that may result from this Invitation to Tender on a single or multiple supplier award basis. More than one lot may be awarded to the same tenderer. The University reserves the right to award contracts combining several or all lots. Any Lots or groups of lots may be combined. The University reserves the right not to award any or all lots.
What this means for your bid
  • Price carries 42 of 100 points: a 10% discount moves about 4.2 points. Quality carries 58 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
29 Oct 2021, 14:54 BST
Last source update
9 Mar 2022, 12:18 GMT
Award evaluation window
1 Dec 2021 – …
Authority reference
3126/JR
FTS notice number
2022/S 000-006442
Classification (CPV)
Command and control system, printing, graphics, office automation and information-processing equipmentFacilities management software package and software package suiteIndustrial control software packageSensors
Delivery area
North West (UKD)
Official registry OCID
ocds-h6vhtk-02f1ba Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: As per the tender documents the University reserved the right to take out extended maintenance and software contracts and licences with the initial purchase, or following this with the successful bidders. This is reflected in the awarded values.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
1 Dec 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
1 Dec 2021, 12:01 GMT
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/Sheffield ↗

Timeline

1 Dec 2021 → 9 Mar 2022 · 3 dates
  1. Submission deadline
    1 Dec 2021, 12:00 GMT
  2. Bids opened
    1 Dec 2021, 12:01 GMT
  3. Notice published
    9 Mar 2022, 12:18 GMT

Notice history

2 events · 2 releases on Find a Tender · since 9 Mar 2022
  1. Status changed to complete
    9 Mar 2022, 12:18 GMT
  2. Buyer details updated
    9 Mar 2022, 12:18 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 4
Awarded value £224,2884 contracts exc. VAT
Bids received 22 from SMEs
Contracts signed 4latest 23 Feb 2022
Awarded toValueDateStatus
Lot 2 · The supply, Installation and Maintenance of Digital Dashboards1 award
Control 2K LimitedSME£41,132 †—Awarded
Lot 3 · The Supply, Installation and Maintenance of Equipment Monitoring1 award
Control 2K LimitedSME£33,965 †—Awarded
Lot 4 · The Supply, Installation and Maintenance of Occupancy & Asset Tracking1 award
Sustainable Smart Technologies LtdSME£93,499 †—Awarded
Not linked to a lot1 award
Control 2K LimitedSME1£55,692 †—Awarded

Contracts

  • 1 · Control 2K LimitedSME

    Signed
    23 Feb 2022
    Value
    £55,692
    Status
    active

  • The supply, Installation and Maintenance of Digital Dashboards · Control 2K LimitedSME

    Signed
    23 Feb 2022
    Value
    £41,132
    Period
    … – 31 Mar 2022
    Status
    active

  • The Supply, Installation and Maintenance of Equipment Monitoring · Control 2K LimitedSME

    Signed
    23 Feb 2022
    Value
    £33,965
    Period
    … – 31 Mar 2022
    Status
    active

  • The Supply, Installation and Maintenance of Occupancy & Asset Tracking · Sustainable Smart Technologies LtdSME

    Signed
    23 Feb 2022
    Value
    £93,499
    Period
    … – 31 Mar 2022
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
2 · The supply, Installation and Maintenance of Digital Dashboards5bids · 5 electronic4——
3 · The Supply, Installation and Maintenance of Equipment Monitoring6bids · 6 electronic5——
4 · The Supply, Installation and Maintenance of Occupancy & Asset Tracking1bids · 1 electronic1——
Whole notice2bids · 2 electronic2——

Contracting authority & participating public bodies

2 public bodies on the notice

UNIVERSITY OF SHEFFIELD

Contracting authorityEducationBody governed by public lawEducation Western Bank, SHEFFIELD, Yorkshire & Humber, S102TNContact name, email, phone

Consortium members and other public bodies

  • The University of SheffieldContracting authorityBody governed by public lawEducation SHEFFIELD, Yorkshire & HumberContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

3 commercial parties on the notice
  • Control 2K LimitedAwarded supplier Waterton Technology Centre, Waterton Industrial Estate., Bridgend, Wales, CF31 3WT
  • Control 2K LimitedAwarded supplier Waterton Technology Centre, Waterton Industrial Estate, Bridgend, Wales, CF31 3WT
  • IoT Horizon LtdAwarded supplier New Century House, Greenbank Technology Park, Challenge Way, Blackburn, North West, BB1 5QB

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria