Official UK procurement notice
283_24 Display and Exhibition Ranges
Authority: ESPO
What is being bought4 lots · detail below
Published requirement descriptionA Framework to appoint multiple suppliers to supply a range of display and exhibition products including whiteboards, noticeboards, exhibition, visual display and AV furniture, to be supplied direct to individual customer establishments and to the ESPO Distribution Centre, Leicester.
CPV: Display screens · Exhibition equipment · Flipchart easels · Notice boards · Overhead projectors · Photograph frames · Picture frames · Projection screens · Whiteboard easels · Whiteboards · Whiteboards and magnetic boards
How this framework works
From the published notice- Bids received
- 8 bids on the busiest of 4 lots · 6 suppliers appointed
- Framework period
- 2 yrs 1 mo from 1 Mar 2024
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same evaluation weights on every lotLot #1SmartbuyAwardedPublished value£1,248,000
The supply of Smartbuy options for picture frames, noticeboards, whiteboards, display boards, flipcharts and easels to be supplied direct to individual customer establishments and to the ESPO Distribution Centre, Leicester.
Lot #2Whiteboards, Noticeboards, Partition & Exhibition BoardsAwardedPublished value£4,492,800
The supply of noticeboards, whiteboards, display boards, flipcharts and easels to be supplied direct to individual customer establishments and to the ESPO Distribution Centre, Leicester.
Lot #3Specialist Boards, Leaflet Dispensers, Cabinets, Signage & FramesAwardedPublished value£312,000
The supply of picture frames, noticeboards, leaflet dispensers and display cabinets to be supplied direct to individual customer establishments and to the ESPO Distribution Centre, Leicester.
Lot #4Audio Visual Furniture and ScreensAwardedPublished value£187,200
The supply of AV Furniture and screens to be supplied direct to individual customer establishments.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Non-price: 30%
- price: 70%
Published award criteria (2)
- Non-price: 30
- Price: 70
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “283_24 Display and Exhibition Ranges” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 3 Oct 2023, 15:40 BST
- Last source update
- 20 May 2024, 10:08 BST
- Award evaluation window
- 3 Nov 2023 – …
- Authority reference
283_24- FTS notice number
2024/S 000-015799- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040786Find a Tender
- Performance terms
The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.
This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.
Credit rating checks will be carried out on a regular basis, using a credit rating agency.
Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.
How it was run
Official notice- Appointment period ends
- 8 Nov 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 3 Nov 2023, 12:01 GMT
Timeline
3 Nov 2023 → 20 May 2024 · 4 dates- Bids opened3 Nov 2023, 12:01 GMT
- Admission / appointment period endsperiod end, not a bid countdown8 Nov 2023, 12:00 GMT
- Contract starts1 Mar 2024
- Notice published20 May 2024, 10:08 BST
Notice history
2 events · 3 releases on Find a Tender · since 2 Nov 2023- Deadline moved to 8 Nov 2023, 12:00 GMT2 Nov 2023, 16:06 GMT+5 days · was 3 Nov 2023, 12:00 GMT
- Status changed to complete20 May 2024, 10:08 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 3 Nov 2023 | 8 Nov 2023 | +5 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 3 Nov 2023 | 8 Nov 2023 | +5 d |
The Closing date for submission of Tenders has been extended to 12:00, 08 November 2023.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 1 - Smartbuy
- Signed
- 10 May 2024
- Value
- £1,248,000
- Period
- … – 31 Mar 2026
- Status
- active
Lot 2 - Whiteboards, Noticeboards, Partition & Exhibition Boards
- Signed
- 10 May 2024
- Value
- £4,492,800
- Period
- … – 31 Mar 2026
- Status
- active
Lot 3 - Specialist Boards, Leaflet Dispensers, Cabinets, Signage & Frames
- Signed
- 10 May 2024
- Value
- £312,000
- Period
- … – 31 Mar 2026
- Status
- active
Lot 4 - Audio Visual Furniture and Screens
- Signed
- 10 May 2024
- Value
- £187,200
- Period
- … – 31 Mar 2026
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Smartbuy | 8bids · 8 electronic | 7 | — | — |
| 2 · Whiteboards, Noticeboards, Partition & Exhibition Boards | 8bids · 8 electronic | 7 | — | — |
| 3 · Specialist Boards, Leaflet Dispensers, Cabinets, Signage & Frames | 8bids · 8 electronic | 7 | — | — |
| 4 · Audio Visual Furniture and Screens | 8bids · 8 electronic | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Royal Court of JusticeReview body
Framework contractors & participating bidders
6 commercial parties on the notice- Adboards LimitedFramework contractor
- Bi-silque Visual Communication Products (VCP) LimitedFramework contractor
- Maple Framing LimitedFramework contractor
- Metroplan LimitedFramework contractor
- Spaceright Europe LimitedFramework contractor
- Viz-Pro LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria