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ClosedFind a Tender · UK4

2526-10-DTS-BS-JM Provision and Implementation of a Finance Solution

Buyer: Sheffield Hallam University →

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BuyerSheffield Hallam University
StatusClosed
Deadline29 Apr 2026
Value£4,500,000
Published25 Mar 2026

What is being bought

We have an exciting opportunity to partner with A SINGLE SUPPLIER for the Provision & Implementation of a SaaS Based Finance Solution. This Procurement is being conducted in accordance with The Procurement Act 2023 and associated Procurement Regulations using the Competitive Flexible Procedure. This is a two-stage process therefore the top 4 highest scoring tenderers who qualify will be invited to Stage 2. The University is Refreshing its Strategy and has set out an ambitious programme of change for the future, centred around financial stability, our academic offer and our organisational agility. To support our ambitions, we have embarked on an Operational Improvement Programme (OIP) to bring some of our core processes and systems up to date, improve efficiency through standardisation, and ensure our students and staff continue to have the best possible experience. As part of this programme of change, the University is seeking to award a Contract to a Tenderer for the Provision and Implementation of a SaaS Finance Solution, to provide services to improve our staff and student experience. In line with our Enterprise Architecture Principles, we are seeking to reduce our reliance on customised systems and procure solutions we can ADOPT RATHER THAN ADAPT to meet our needs. The scope of this Contract comprises of the implementation of a Finance solution that provides a platform that streamlines financial operations into a seamless solution providing a cohesive user experience. The solution must be cloud-based, scalable, secure, and compliant with UK regulations, including Procurement Act 2023 regulations and GDPR requirements. It must support automation, enable efficient data management, and provide robust reporting and analytics capabilities. Our ambition is to award a contract by August 2026 and Go-Live by January 2028.

Delivery location

UKE32, GB · UKI, GB

Categories

Financial analysis and accounting software package 48440000Software-related services 72260000

Lot details

Lot 1

No lot description published.

Statusactive
Value£4,500,000
Contract periodFrom 9 Sept 2026 to 8 Sept 2031
SME suitabilitySuitable for SMEs

Award criteria
Functional & Non Functional Requirements — Quality 60-80% Quality: Functional/Non Functional Requirements 60% Quality: Method Statement Responses 10% (70%)
Commercial — Commercial Requirements (Ts & Cs) 15-30% (20%)
Pricing — Pricing 5-20% (10%)

What is included

ItemCategoryQuantity
1Financial analysis and accounting software package, Software-related servicesNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 48. The category anchor is Financial analysis and accounting software package (48440000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 483,6161 median · 6.5 average (1,201 of 3,616 with a bid count)1.5 average (1,379 of 3,616 with named award suppliers)Not published
Same buyer101 median · 1 average (7 of 10 with a bid count)1 average (7 of 10 with named award suppliers)Not published
Delivery region: UKE32141 median · 1 average (8 of 14 with a bid count)1 average (8 of 14 with named award suppliers)Not published
Similar published value (0.5×–2×)217Not publishedNot publishedNot published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyallowed
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetValue not published
No-engagement rationalePre Market Engagement was done Notice identifier: 2025/S 000-033480 Procurement identifier (OCID): ocds-h6vhtk-054f66
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Documents & submission route

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-0673bf
Latest release ID027287-2026
Latest release timestampWed Mar 25 2026 12:33:44 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/027287-2026
Tender statusactive
Procurement methodselective
Procurement method detailsCompetitive flexible procedure
Main procurement categoryservices
Above thresholdYes
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadline2026-04-29T12:00:00+01:00
Enquiry deadline2026-04-15T12:00:00+01:00
Award period: startNot published
Award period: end2026-08-19T23:59:59+01:00
Submission method detailshttps://in-tendhost.co.uk/sheffieldhallamuniversity/aspx/Home
Submission languagesen
Electronic catalogue policyNot published
Total tender value£4,500,000
Tender lots in source1
Tender items in source1
Tender documents in source4
Awards in latest release0
Contracts in latest release0
Parties in latest release1

Notice history

DateEventReference
25 Mar 2026tenderUpdate027287-2026
25 Mar 2026tender027269-2026

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (2 releases)
25 Mar 2026 · 027287-2026 · tenderUpdate
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25 Mar 2026 · 027269-2026 · tender
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            "countryName": "United Kingdom"
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          },
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    ],
    "title": "2526-10-DTS-10-JM Provision and Implementation of a Finance Solution",
    "value": {
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      "currency": "GBP",
      "amountGross": 5400000
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    "status": "active",
    "documents": [
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        "url": "https://www.find-tender.service.gov.uk/Notice/027269-2026",
        "format": "text/html",
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        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-03-25T12:05:33Z"
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    ],
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      "features": "Stage 1 - Suppliers wishing to express an interest in this procurement must complete the Preliminary Specific Questionnaire and all other stated documents before the deadline.\nThe Procurement Specific Questionnaire (PSQ) includes assessment of mandatory or discretionary exclusion grounds, financial and legal capacity and technical ability to perform the Contract.\nThe top 4 highest scoring Tenderers will invited to Stage 2 (ITT).\nPlease see Bid Pack for a overview of Stage 2 activities - this includes the indicative evaluation methodology and scoring criteria. These will however be refined when Stage2 documentation (ITT) is published (shared with the 4 tenderers shortlisted at Stage1)."
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    },
    "description": "We have an exciting opportunity to partner with A SINGLE SUPPLIER for the Provision & Implementation of a SaaS Based Finance Solution.\nThis Procurement is being conducted in accordance with The Procurement Act 2023 and associated Procurement Regulations using the Competitive Flexible Procedure. This is a two-stage process therefore the top 4 highest scoring tenderers who qualify will be invited to Stage 2.\nThe University is Refreshing its Strategy and has set out an ambitious programme of change for the future, centred around financial stability, our academic offer and our organisational agility. To support our ambitions, we have embarked on an Operational Improvement Programme (OIP) to bring some of our core processes and systems up to date, improve efficiency through standardisation, and ensure our students and staff continue to have the best possible experience. \nAs part of this programme of change, the University is seeking to award a Contract to a Tenderer for the Provision and Implementation of a SaaS Finance Solution, to provide services to improve our staff and student experience. In line with our Enterprise Architecture Principles, we are seeking to reduce our reliance on customised systems and procure solutions we can ADOPT RATHER THAN ADAPT to meet our needs. \nThe scope of this Contract comprises of the implementation of a Finance solution that provides a platform that streamlines financial operations into a seamless solution providing a cohesive user experience. The solution must be cloud-based, scalable, secure, and compliant with UK regulations, including Procurement Act 2023 regulations and GDPR requirements. It must support automation, enable efficient data management, and provide robust reporting and analytics capabilities. \nOur ambition is to award a contract by August 2026 and Go-Live by January 2028.",
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    "expressionOfInterestDeadline": "2026-04-29T12:00:00+01:00"
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      "name": "Sheffield Hallam University",
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        "locality": "Sheffield",
        "postalCode": "S1 1WB",
        "countryName": "United Kingdom",
        "streetAddress": "City Campus"
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      "details": {
        "url": "http://www.shu.ac.uk",
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  "planning": {
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}