Official UK procurement notice
CORRECTION OF UK6 CONTRACT AWARD NOTICE - 2526-10-DTS-BS-JM Provision and Implementation of a Finance Solution
Authority: Sheffield Hallam University (Education)
What is being bought
Published requirement descriptionCorrection to contract Award Notice, this Contract Award Notice is issued to correct the previously published UK6 ( Notice identifier : 2026/S 000-094936)
The correction is that the previous UK6 incorrectly indicated a special regime concession contract instead of a contract for services, It also stated that 10 suppliers were at tender stage, when the correct figure is 4. ALL OTHER INFORMATION REMAINS THE SAME.
Assessment summaries have been issued on 07/10/2026.
References to Contract 2 on this form is Contract 1. For clarity no other contract was awarded.
Sheffield Hallam University requires a single supplier to provide and implement a new Finance Solution to replace its existing finance system. The contract is for a cloud-based Software as a Service (SaaS) finance solution, together with the associated design, configuration, implementation, training and ongoing support services, all under one contract.
The solution covers the University's core finance functions, including accounts payable, accounts receivable, management and financial accounting, budgeting and forecasting, research and project accounting, and procurement and contract management.
How it must be supplied:
- Vendor-hosted SaaS on a subscription basis, using standard built-in processes wherever possible.
- Implementation services, including mobilisation, design, configuration, testing, data migration, cutover and post go-live support.
- Integration with relevant University systems.
- Training for users to support go-live and the move to business as usual.
- Ongoing support, maintenance and upgrades in line with agreed service levels.
- How the procedure runs: Stage 1 - Suppliers wishing to express an interest in this procurement must complete the Preliminary Specific Questionnaire and all other stated documents before the deadline. The Procurement Specific Questionnaire (PSQ) includes assessment of mandatory or discretionary exclusion grounds, financial and legal capacity and technical ability to perform the Contract. The top 4 highest scoring Tenderers will invited to Stage 2 (ITT). Please see Bid Pack for a overview of Stage 2 activities - this includes the indicative evaluation methodology and scoring criteria. These will however be refined when Stage2 documentation (ITT) is published (shared with the 4 tenderers shortlisted at Stage1).
- No preliminary market engagement: Pre Market Engagement was done Notice identifier: 2025/S 000-033480 Procurement identifier (OCID): ocds-h6vhtk-054f66
CPV: Financial analysis and accounting software package · Software-related services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£4,500,000
- Condition of participationshortlisting
Refer to tender document using link provided: in-tendhost.co.uk/sheffieldhallamunive… ↗
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Functional & Non Functional Requirements: 70%
- Commercial: 20%
- Pricing: 10%
Published award criteria (3)
- Functional & Non Functional Requirements: Quality 60-80% Quality: Functional/Non Functional Requirements 60% Quality: Method Statement Responses 10%
- Commercial: Commercial Requirements (Ts & Cs) 15-30%
- Pricing: Pricing 5-20%
- Condition of participationshortlisting
Refer to tender document using link provided: in-tendhost.co.uk/sheffieldhallamunive… ↗
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 25 Mar 2026, 12:05 GMT
- Last source update
- 8 Oct 2026, 13:42 BST
- Award evaluation window
- Submission end – 19 Aug 2026
- Authority reference
2526-10-DTS-BS-JM- FTS notice number
2026/S 000-027269- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0673bfFind a Tender
- How it runs
Stage 1 - Suppliers wishing to express an interest in this procurement must complete the Preliminary Specific Questionnaire and all other stated documents before the deadline.
The Procurement Specific Questionnaire (PSQ) includes assessment of mandatory or discretionary exclusion grounds, financial and legal capacity and technical ability to perform the Contract.
The top 4 highest scoring Tenderers will invited to Stage 2 (ITT).
Please see Bid Pack for a overview of Stage 2 activities - this includes the indicative evaluation methodology and scoring criteria. These will however be refined when Stage2 documentation (ITT) is published (shared with the 4 tenderers shortlisted at Stage1).
How it was run
Official notice- Requests to participate (first stage)
- 29 Apr 2026, 12:00 BST
- Submission deadline
- 29 Apr 2026, 12:00 BST
- Clarification deadline
- 15 Apr 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
25 Mar 2026 → 19 Oct 2026 · 8 dates- Tender notice published210 days ago25 Mar 2026, 12:05 GMT
- Clarification questions by189 days ago15 Apr 2026, 12:00 BST
- Submission deadline175 days ago29 Apr 2026, 12:00 BST
- Award decision expected by63 days ago19 Aug 2026, 23:59 BST
- Contract starts43 days ago9 Sept 2026, 00:00 BST
- Assessment summaries sent14 days ago8 Oct 2026, 00:00 BST
- Latest notice published13 days ago8 Oct 2026, 13:42 BST
- Standstill ends2 days ago19 Oct 2026, 23:59 BST
Notice history
7 events · 4 releases on Find a Tender · since 25 Mar 2026- Tender notice published25 Mar 2026, 12:05 GMTUK4
- Tender notice published25 Mar 2026, 12:33 GMTUK4
- Contract award notice published7 Oct 2026, 16:53 BSTUK6
- Status changed to complete7 Oct 2026, 16:53 BST
- Contract award notice published8 Oct 2026, 13:42 BSTUK6
- Contract signature expected19 Oct 2026, 23:59 BSTscheduled
- Contract signature expected20 Oct 2026, 23:59 BSTscheduled
Routine re-releases (4)
- 2026-03: 1 release · 25 Mar 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Oracle Corporation UK Limited20 Oct 2026 – 19 Oct 2031 · up to 19 Oct 2036Extensions: The contract has an initial term of 5 years (20/10/2026 to 19/10/2031), with the option for the University to extend it twice: Extension 1: up to 3 years (20/10/2031 to 19/10/2034) Extension 2: up to 2 years (20/10/2034 to 19/10/2036), available only if Extension 1 has been used The maximum contract term, including both extensions, is 10 years, ending 19/10/2036. · Options: The contract includes the following options: 1. Additional quantities of the cloud services The University may order additional quantities of the cloud subscription services already purchased under the contract. This covers additional named users, self-service users, environments and integration message capacity. Additional quantities are charged at the same unit prices as the original order. The option may be used where the University's user numbers, organisational structure or transaction volumes grow beyond those originally ordered, for example additional finance, procurement or self-service users. It does not apply to cloud services not included in the original order, or to renewal periods. 2. Research Management elements The Research Management requirements described in the specification of the procurement documents are an anticipated future modification. The supplier provided transparent pricing for their implementation, configuration, licensing and any associated additional modules or functionality. The University may add these elements to the contract if it decides to extend the solution to cover research management activity. They were not included in the evaluated tender price. 3. Additional professional services and transition support The University may order further professional services from the supplier, priced and scoped by agreement. This option covers configuration changes requested through change control, additional environments, and transition assistance at the end of the contract. On expiry or termination, the University may also elect to continue to receive the cloud services for a transition period of up to 12 months, at the price set out in the contract, to support an orderly exit or migration to another provider. | £4,723,851same award published again · counted once | 8 Oct 2026standstill to 19 Oct 2026 | Standstill |
| Oracle Corporation UK Limited19 Oct 2026 – 18 Oct 2031 · up to 18 Oct 2036Extensions: The contract has an initial term of 5 years (19/10/2026 to 18/10/2031), with the option for the University to extend it twice: Extension 1: up to 3 years (19/10/2031 to 18/10/2034) Extension 2: up to 2 years (19/10/2034 to 18/10/2036), available only if Extension 1 has been used The maximum contract term, including both extensions, is 10 years, ending 18/10/2036. · Options: The contract includes the following options: 1. Additional quantities of the cloud services The University may order additional quantities of the cloud subscription services already purchased under the contract. This covers additional named users, self-service users, environments and integration message capacity. Additional quantities are charged at the same unit prices as the original order. The option may be used where the University's user numbers, organisational structure or transaction volumes grow beyond those originally ordered, for example additional finance, procurement or self-service users. It does not apply to cloud services not included in the original order, or to renewal periods. 2. Research Management elements The Research Management requirements described in the specification of the procurement documents are an anticipated future modification. The supplier provided transparent pricing for their implementation, configuration, licensing and any associated additional modules or functionality. The University may add these elements to the contract if it decides to extend the solution to cover research management activity. They were not included in the evaluated tender price. 3. Additional professional services and transition support The University may order further professional services from the supplier, priced and scoped by agreement. This option covers configuration changes requested through change control, additional environments, and transition assistance at the end of the contract. On expiry or termination, the University may also elect to continue to receive the cloud services for a transition period of up to 12 months, at the price set out in the contract, to support an orderly exit or migration to another provider. | £4,723,851 | 7 Oct 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 0 | 0 | — |
Who bid
- wonORACLE CORPORATION UK LIMITED · South East England
- did not winMASTEK SYSTEMS COMPANY LTD · Greater London
- did not winWORKDAY (UK) LIMITED
- did not winTECHNOLOGY ONE UK LIMITED · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
4 commercial parties on the notice · 1 awarded- MASTEK SYSTEMS COMPANY LTDBidder / tenderer
- ORACLE CORPORATION UK LIMITEDAwarded supplier
- TECHNOLOGY ONE UK LIMITEDBidder / tenderer
- WORKDAY (UK) LIMITEDBidder / tenderer
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender