Official UK procurement notice
2025 - 1080 - Fuel Cards, Electric Vehicle Charging & Associated Services
Authority: Citizen Housing Group Ltd (Charity / VCSE)
What is being bought
Published requirement descriptionCitizen Housing Group Limited is seeking to appoint a suitably qualified provider to deliver a fully integrated Fuel Card and EV Charging Services contract to support its operational fleet across the West Midlands. The requirement includes multi-brand fuel card provision for diesel, petrol and AdBlue purchases using a transparent Platts+ pricing model; automated home EV charging reimbursement for company van drivers based on actual household energy tariffs; public EV charging access through a single card and/or app; consolidated HMRC-compliant invoicing; management information and carbon reporting; fraud prevention controls; account management; mobilisation support; and scalable service delivery as Citizen’s electric vehicle fleet grows over the contract term. The procurement will be conducted under a Competitive Flexible Procedure in accordance with the Procurement Act 2023
To express an interest in this project please follow the link below which will take you directly to Citizen`s E-Procurement Portal;
in-tendhost.co.uk/citizenhousing/aspx/… ↗
You will be required to register if you have not already done so previously, and be logged in to be able to download the tender documents.
- The authority expects to re-tender this requirement around 17 Aug 2026, 23:59 BST.
- How the procedure runs: The Tender is being conducted via three seperate stages, as follows: Stage 1 – Conditions of Participation Tenderers complete the Procurement Specific Questionnaire (Annex 1 of the ITT), and submit the ITT. Assessed on a pass/fail basis. Tenderers that pass are invited to Stage 2. Stage 2 – Quality and Pricing Submissions Shortlisted Tenderers submit written quality responses (including EV charging capability), a completed Pricing Schedule (Annex 2 of the ITT) and a Social Value Delivery Plan (Document 3). Submissions will be evaluated using the Most Advantageous Tender / PQP methodology set out in Section 6 of the ITT. Stage 3 – Negotiation (if applicable) Where Citizen elects to hold a negotiation stage, shortlisted Tenderers may be invited to discuss service delivery, contractual commitments, deliverables and implementation arrangements, and may submit a Best and Final Offer (BAFO). Citizen reserves the right not to run Stage 3 where a clear Most Advantageous Tender is identified following Stage 2.
CPV: Agency fuel cards · Battery chargers · Diesel fuel · Diesel fuel (0,2) · Diesel fuel (EN 590) · Electric vehicles · Fuels · Petroleum products, fuel, electricity and other sources of energy
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Total Quality Points Achievable: 170: There are 13 quality questions in total. Each question is individually weighted, and the maximum available score is 170 points. Social Value accounts for 30 of the available points.
- Cost will be assessed to identify the overall Price Per Quality Point Score.: Cost submissions do not hold their own individual weighting, however they will be utilised to calculate tenderers final Price Per Quality Point Score.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 17 Aug 2026
- First published
- 14 Jul 2026, 12:53 BST
- Last source update
- 14 Jul 2026, 12:53 BST
- Award evaluation window
- Submission end – 9 Nov 2026
- Authority reference
2025 - 1080- FTS notice number
2026/S 000-066160- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06cab6Find a Tender
- How it runs
The Tender is being conducted via three seperate stages, as follows:
Stage 1 – Conditions of Participation
Tenderers complete the Procurement Specific Questionnaire (Annex 1 of the ITT), and submit the ITT. Assessed on a pass/fail basis. Tenderers that pass are invited to Stage 2.
Stage 2 – Quality and Pricing Submissions
Shortlisted Tenderers submit written quality responses (including EV charging capability), a completed Pricing Schedule (Annex 2 of the ITT) and a Social Value Delivery Plan (Document 3). Submissions will be evaluated using the Most Advantageous Tender / PQP methodology set out in Section 6 of the ITT.
Stage 3 – Negotiation (if applicable)
Where Citizen elects to hold a negotiation stage, shortlisted Tenderers may be invited to discuss service delivery, contractual commitments, deliverables and implementation arrangements, and may submit a Best and Final Offer (BAFO). Citizen reserves the right not to run Stage 3 where a clear Most Advantageous Tender is identified following Stage 2.
- Risks
Inability to operate a Platts+ pricing model
Shortage of Fuel supply
Unknown demand of EV fleet, including charging capabilities
How it was run
Official notice- Requests to participate (first stage)
- 11 Aug 2026, 12:00 BST
- Submission deadline
- 11 Aug 2026, 12:00 BST
- Clarification deadline
- 4 Aug 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The tender documents for this opportunity are available, free of charge, via Citizen's E-Procurement Platform. A link to the platform is included below:
Timeline
14 Jul 2026 → 9 Nov 2026 · 5 dates- Tender notice published107 days ago14 Jul 2026, 12:53 BST
- Clarification questions by85 days ago4 Aug 2026, 23:59 BST
- Submission deadline79 days ago11 Aug 2026, 12:00 BST
- Today29 Oct 2026
- Contract startsin 10 days9 Nov 2026
- Award decision expected byin 11 days9 Nov 2026, 23:59 GMT
Notice history
1 event · 1 release on Find a Tender- Tender notice published14 Jul 2026, 12:53 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender