Official UK procurement notice
158_25 Paints, Chalks, Crayons and other Art-Related Materials
Authority: ESPO·Consortium: 2 public authorities
What is being bought7 lots · detail below
Published requirement descriptionThe supply of paints, chalks crayons and other art-related materials for educational use for delivery to the ESPO Distribution Centre, Leicester. This will includes; powder, ready-mixed, PVA, washable, glitter, water colours, face-paints, oil based and acrylics, craft paints, inks and dyes for textiles such as glass, fabric and ceramics as well as chalks, crayons and pastels.
CPV: Art supplies · Artists' paints · Chalks · Crayons · Ink pads · Ink products · Paints · Pastels · Students' paints
How this framework works
From the published notice- Bids received
- 19 bids on the busiest of 7 lots · 14 suppliers appointed
- Framework period
- 2 yrs 1 mo from 1 Mar 2025
Lots and requirements (7)Procurement structure
7 lots · all with a published value · same evaluation weights on every lotLot #1Poster PaintsAwardedPublished value£830,000
The supply of powder, and ready mixed poster paints for educational use for delivery to the ESPO Distribution Centre, Leicester.
Lot #2Artists PaintsAwardedPublished value£875,000
The supply of assorted paint products for educational use for delivery to the ESPO Distribution Centre, Leicester.
Lot #3Acrylic Paint SystemsAwardedPublished value£545,000
The supply of acrylic paint products for educational use for delivery to the ESPO Distribution Centre, Leicester.
Lot #4InksAwardedPublished value£280,000
The supply of painting inks and associated products for educational use for delivery to the ESPO Distribution Centre, Leicester.
Lot #5DyesAwardedPublished value£38,000
The supply of painting dye products for educational use for delivery to the ESPO Distribution Centre, Leicester.
Lot #6ToolsAwardedPublished value£322,000
The supply of painting tool products for educational use for delivery to the ESPO Distribution Centre, Leicester.
Lot #7Chalks, Pastels etc.AwardedPublished value£710,000
The supply of chalks, crayons & pastels for educational use for delivery to the ESPO Distribution Centre, Leicester.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Non-Price: 30%
- price: 70%
Published award criteria (2)
- Non-Price: 30
- Price: 70
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “158_25 Paints, Chalks, Crayons and other Art-Related Materials” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 19 Jul 2024, 15:55 BST
- Last source update
- 24 Mar 2025, 09:48 GMT
- Award evaluation window
- 19 Aug 2024 – …
- Authority reference
158_25- FTS notice number
2025/S 000-010817- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0482feFind a Tender
- Performance terms
The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents. However in summary, Tenderers are required to have positive net assets / shareholder funds.
If a Tenderer fails to pass the financial assessment and is part of a larger group, provided that the group accounts are provided to ESPO on request and these pass the financial test, a parent company guarantee may be acceptable provided the Tenderer is a 100% wholly owned subsidiary within the group.
In addition, ESPO will use a Credit Reference Agency to provide information on Tenderers. Where the Credit Reference Agency assigns the Tenderer a score indicating higher than moderate financial risk, ESPO will give further consideration to the financial information and financial stability of the Tenderer.
If ESPO has any reasonable cause for concern in relation to this information that cannot be reasonably resolved then this could give rise to the tender being rejected.
This contract will contain a contract monitoring clause which will require suppliers to ensure that there is no material detrimental change in their financial standing and/or their credit rating (as determined by use of a Credit Reference Agency). Bi-annual review meetings will be held.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
How it was run
Official notice- Appointment period ends
- 19 Aug 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 19 Aug 2024, 12:01 BST
Timeline
19 Aug 2024 → 24 Mar 2025 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown19 Aug 2024, 12:00 BST
- Bids opened19 Aug 2024, 12:01 BST
- Contract starts1 Mar 2025
- Notice published24 Mar 2025, 09:48 GMT
Notice history
2 events · 2 releases on Find a Tender · since 24 Mar 2025- Status changed to complete24 Mar 2025, 09:48 GMT
- Buyer details updated24 Mar 2025, 09:48 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 1 - Poster Paints
- Signed
- 27 Feb 2025
- Value
- £830,000
- Period
- … – 31 Mar 2027
- Status
- active
Lot 2 - Artists Paints
- Signed
- 27 Feb 2025
- Value
- £875,000
- Period
- … – 31 Mar 2027
- Status
- active
Lot 3 - Acrylic Paint Systems
- Signed
- 27 Feb 2025
- Value
- £545,000
- Period
- … – 31 Mar 2027
- Status
- active
Lot 4 - Inks
- Signed
- 27 Feb 2025
- Value
- £280,000
- Period
- … – 31 Mar 2027
- Status
- active
Lot 5 - Dyes
- Signed
- 27 Feb 2025
- Value
- £38,000
- Period
- … – 31 Mar 2027
- Status
- active
Lot 6 - Tools
- Signed
- 27 Feb 2025
- Value
- £322,000
- Period
- … – 31 Mar 2027
- Status
- active
Lot 7 - Chalks, Pastels etc.
- Signed
- 27 Feb 2025
- Value
- £710,000
- Period
- … – 31 Mar 2027
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Poster Paints | 19bids · 19 electronic | 16 | — | — |
| 2 · Artists Paints | 19bids · 19 electronic | 16 | — | — |
| 3 · Acrylic Paint Systems | 19bids · 19 electronic | 16 | — | — |
| 4 · Inks | 19bids · 19 electronic | 16 | — | — |
| 5 · Dyes | 19bids · 19 electronic | 16 | — | — |
| 6 · Tools | 19bids · 19 electronic | 16 | — | — |
| 7 · Chalks, Pastels etc. | 19bids · 19 electronic | 16 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- The Royal Court of JusticeReview body
Framework contractors & participating bidders
14 commercial parties on the notice- ANGLO ADHESIVES & SERVICES LIMITEDFramework contractor
- BIC U.K. LIMITEDFramework contractor
- BRIGHT IDEAS MARKETING LIMITEDFramework contractor
- COLOURCRAFT (COLOURS & ADHESIVES) LIMITEDFramework contractor
- DALER-ROWNEY LIMITEDFramework contractor
- DRYAD CREATIVE LIMITED (Previously DRYAD EDUCATION LIMITED)Framework contractor
- HABICO LIMITEDFramework contractor
- HANDELSONDERNEMING HAVO B.V.Framework contractor
- MAJOR BRUSHES LIMITEDFramework contractor
- PENTEL (STATIONERY) LIMITEDFramework contractor
Show 4 more suppliers
- R. TALENS UK LIMITEDFramework contractor
- ST. MAJEWSKI SP. Z.O.O.Framework contractor
- TREMART LTDFramework contractor
- WEST DESIGN PRODUCTS LIMITEDFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria