Official UK procurement notice
115_21 Outdoor Playground, Fitness & Sports Facilities and Equipment (Design, Supply, Delivery, Installation, Maintenance and Inspection)
Authority: ESPO
What is being bought22 lots · detail below
Published requirement descriptionAn ESPO national framework for the design, supply, delivery, installation, maintenance and inspection of Outdoor Playground Equipment, Outdoor Fitness Equipment, Skate/BMX Parks, Parkour, Multi Use Games Areas, Water Play Areas and Sports Areas including associated services such as landscaping, fencing, floodlighting and outdoor furniture.
The following is applicable to all lots:
ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.
Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only.
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
CPV: Artificial grass · Construction work for sports facilities · Field and court sports equipment · Fitness equipments · Flatwork for children's play area · Flatwork for running tracks · Flatwork for tennis court · Floodlights · Gymnasium equipment · Landscaping work for playgrounds · Landscaping work for sports grounds and recreational areas · Multi-purpose sports facilities construction work · +15 more
How this framework works
From the published notice- Bids received
- 35 bids on the busiest of 21 lots · 31 suppliers appointed
- Framework period
- 2 yrs from 1 Apr 2021
Lots and requirements (22)Procurement structure
22 lots · all with a published value · evaluation weights differ by lotEvery one of these 12 lots carries the same published figure, £500,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Playground Equipment - Schools / Smaller Authority Market (Low Number of Suppliers)AwardedPublished value£6,500,000
To fulfil the playground equipment needs of schools and smaller local authorities such as town and parish councils who require a maximum of five quotations, it is envisaged that these projects will be of low to medium value budgets but not exclusively. Customers will be able to access suppliers’ full ranges of playground equipment and associated products and services for supply, delivery and installation to their individual sites.
Lot #2Playground Equipment - Larger Authority / Large Projects (Higher Number of Suppliers)AwardedPublished value£47,000,000
To fulfil the playground equipment needs of larger local authorities such as City and Borough councils looking to obtain a higher number of quotations than available in Lot 1 and from a wider range of suppliers, it is envisaged that these projects will be of medium to high value budgets but not exclusively. Customers will be able to access suppliers’ full ranges of playground equipment and associated products and services for supply, delivery and installation to their individual sites.
Lot #3Natural Play Areas / Timber EquipmentAwardedPublished value£2,500,000
This lot is designed to fulfil the needs of customers who require natural play areas, using predominately timber playground equipment and utilising natural materials and landscape design. For supply, delivery and installation to their individual sites.
Lot #4Outdoor Fitness EquipmentAwardedPublished value£1,500,000
Provision of Outdoor Fitness Equipment. For delivery, supply and installation to customers’ individual sites.
Lot #5Bespoke Play EquipmentAwardedPublished value£3,000,000
Provision of Bespoke Play Equipment. For supply, delivery and installation to customers’ individual sites.
Lot #6Wetpour Rubber SurfacingAwardedPublished value£1,000,000
Provision of Wetpour Rubber Surfacing. For supply, delivery and installation to customers’ individual sites.
Lot #73G Football PitchesAwardedceiling above
For the provision of 3G Football Pitches. For delivery, supply and installation to customers’ individual sites.
Lot #8Long Jump / Triple Jump Runway and Sand PitAwardedceiling above
For the provision of Long Jump / Triple Jump Runways and Sand Pits. For supply, delivery and installation to customers’ individual sites.
Lot #9Inspection Reports - Play Equipment, Including Surfacing and Outdoor SportsAwardedceiling above
For the provision of Inspection Services and reports of condition status and risk level identification for Play Equipment, including Surfacing and Outdoor Sports. To include remedial maintenance and repair services where appropriate. Services to be provided to customers’ individual sites.
Lot #10Sport and Play Surface - Synthetic Artificial GrassAwardedPublished value£3,000,000
Provision of Sport and Play Surfaces - Synthetic Artificial Grass. For supply, delivery and installation to customers’ individual sites.
Lot #11Sport and Play Surface - Needle Punched CarpetAwardedceiling above
For the provision of Sport and Play Surfaces - Needle Punched Carpet. For supply, delivery and installation to customers’ individual sites.
Lot #12Cricket - Artificial Grass PitchAwardedceiling above
For the provision of Artificial Grass Cricket Pitches. For supply, delivery and installation to customers’ individual sites.
Lot #13Cricket - Practice Net SystemsAwardedceiling above
For the provision of Cricket Practice Net Systems. For supply, delivery and installation to customers’ individual sites.
Lot #14Tennis Courts - Porous MacadamAwardedceiling above
For the provision of Tennis Courts with Porous Macadam surfacing. For supply, delivery and installation to customers’ individual sites.
Lot #15Tennis Courts - Synthetic GrassAwardedceiling above
For the provision of Tennis Courts with Porous Macadam surfacing. For supply, delivery and installation to customers’ individual sites.
Lot #16Multi Use Games Area (MUGA)- Steel - Macadam SurfaceAwardedPublished value£1,000,000
Provision of Multi Use Games Area (MUGA)- Steel - Macadam Surface. For supply, delivery and installation to customers’ individual sites.
Lot #17Multi Use Games Area (MUGA)- Steel – Synthetic GrassAwardedceiling above
Provision of Multi Use Games Area (MUGA)- Steel – Synthetic Grass. For supply, delivery and installation to customers’ individual sites.
Lot #18Multi Use Games Area (MUGA)- Timber - Macadam SurfaceAwardedceiling above
Provision of Multi Use Games Area (MUGA) - Timber – Macadam. Surface. For supply, delivery and installation to customers’ individual sites.
Lot #19Multi Use Games Area (MUGA)- Timber – Synthetic GrassAwardedPublished value£7,500,000
Provision of Multi Use Games Area (MUGA)- Timber – Synthetic Grass. For supply, delivery and installation to customers’ individual sites.
Lot #20Skate / BMX Parks - In-Situ ConcreteAwardedPublished value£7,500,000
Provision of Skate / BMX Parks - In-Situ Concrete. For supply, delivery and installation to customers’ individual sites.
Lot #21Skate / BMX Parks - Pre-Fabricated Units - ConcreteCancelledceiling above
Provision of Skate / BMX Parks - Pre-Fabricated Units - Concrete For supply, delivery and installation to customers’ individual sites.
Lot #22Skate / BMX Parks - Pre-Fabricated Units - MetalAwardedceiling above
Provision of Skate / BMX Parks - Pre-Fabricated Units – Metal. For supply, delivery and installation to customers’ individual sites.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
10 more lots publish their own split on the notice.
- Price carries 10–40 points depending on the lot; most lots put it at 40 points.
- “115_21 Outdoor Playground, Fitness & Sports Facilities and Equipment…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 19 Feb 2021, 16:35 GMT
- Last source update
- 25 Jun 2021, 08:52 BST
- Award evaluation window
- 22 Mar 2021 – …
- Authority reference
115_21- FTS notice number
2021/S 000-014480- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02949fFind a Tender
- Performance terms
This contract will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.
Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.
Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.
ESPO shall monitor the financial stability of the awarded Suppliers during the period of the Agreement by reference to credit ratings agency reports. ESPO shall obtain a credit score for the Supplier on or before the Framework start date as a base score and where a significant change in the credit score is identified over the life of the Framework Agreement, ESPO reserves the right to investigate the reasons for this significant change. Depending on the severity of the changes, it will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement.
ESPO shall monitor the Suppliers’ performance against the set framework key performance indicators.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: http://www.espo.org/About-us-%281%29/FAQs/Legal
How it was run
Official notice- Appointment period ends
- 22 Mar 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 22 Mar 2021, 12:05 GMT
Timeline
22 Mar 2021 → 25 Jun 2021 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown22 Mar 2021, 12:00 GMT
- Bids opened22 Mar 2021, 12:05 GMT
- Contract starts1 Apr 2021, 00:00 BST
- Notice published25 Jun 2021, 08:52 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete25 Jun 2021, 08:52 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast21 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 11 of these contracts carry the same published figure, £500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Playground Equipment - Schools / Smaller Authority Market (Low Number of Suppliers)
- Signed
- 1 Jun 2021
- Value
- £6,500,000
- Period
- … – 31 Mar 2023
- Status
- active
Skate / BMX Parks - Pre-Fabricated Units - Metal
- Signed
- 1 Jun 2021
- Value
- ceiling above
- Period
- … – 31 Mar 2023
- Status
- active
Outdoor Fitness Equipment
- Signed
- 1 Jun 2021
- Value
- £1,500,000
- Period
- … – 31 Mar 2023
- Status
- active
Bespoke Play Equipment
- Signed
- 1 Jun 2021
- Value
- £3,000,000
- Period
- … – 31 Mar 2023
- Status
- active
Wetpour Rubber Surfacing
- Signed
- 1 Jun 2021
- Value
- £1,000,000
- Period
- … – 31 Mar 2023
- Status
- active
Sport and Play Surface - Synthetic Artificial Grass
- Signed
- 1 Jun 2021
- Value
- £3,000,000
- Period
- … – 31 Mar 2023
- Status
- active
Sport and Play Surface - Needle Punched Carpet
- Signed
- 1 Jun 2021
- Value
- ceiling above
- Period
- … – 31 Mar 2023
- Status
- active
3G Football Pitches
- Signed
- 1 Jun 2021
- Value
- £1,500,000
- Period
- … – 31 Mar 2023
- Status
- active
Long Jump / Triple Jump Runway and Sand Pit
- Signed
- 1 Jun 2021
- Value
- ceiling above
- Period
- … – 31 Mar 2023
- Status
- active
Cricket - Artificial Grass Pitch
- Signed
- 1 Jun 2021
- Value
- ceiling above
- Period
- … – 31 Mar 2023
- Status
- active
Cricket - Practice Net Systems
- Signed
- 1 Jun 2021
- Value
- ceiling above
- Period
- … – 31 Mar 2023
- Status
- active
Playground Equipment - Larger Authority / Large Projects (Higher Number of Suppliers)
- Signed
- 1 Jun 2021
- Value
- £47,000,000
- Period
- … – 31 Mar 2023
- Status
- active
Tennis Courts - Porous Macadam
- Signed
- 1 Jun 2021
- Value
- ceiling above
- Period
- … – 31 Mar 2023
- Status
- active
ennis Courts - Synthetic Grass
- Signed
- 1 Jun 2021
- Value
- ceiling above
- Period
- … – 31 Mar 2023
- Status
- active
Inspection Reports - Play Equipment, Including Surfacing and Outdoor Sports
- Signed
- 1 Jun 2021
- Value
- ceiling above
- Period
- … – 31 Mar 2023
- Status
- active
Natural Play Areas / Timber Equipment
- Signed
- 1 Jun 2021
- Value
- £2,500,000
- Period
- … – 31 Mar 2023
- Status
- active
Multi Use Games Area (MUGA)- Steel - Macadam Surface
- Signed
- 1 Jun 2021
- Value
- £1,000,000
- Period
- … – 31 Mar 2023
- Status
- active
Multi Use Games Area (MUGA)- Steel – Synthetic Grass
- Signed
- 1 Jun 2021
- Value
- ceiling above
- Period
- … – 31 Mar 2023
- Status
- active
Multi Use Games Area (MUGA)- Timber - Macadam Surface
- Signed
- 1 Jun 2021
- Value
- ceiling above
- Period
- … – 31 Mar 2023
- Status
- active
Multi Use Games Area (MUGA)- Timber – Synthetic Grass
- Signed
- 1 Jun 2021
- Value
- ceiling above
- Period
- … – 31 Mar 2023
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Playground Equipment - Schools / Smaller Authority Market (Low Number of Suppliers) | 35bids · 35 electronic | 34 | — | — |
| 2 · Playground Equipment - Larger Authority / Large Projects (Higher Number of Suppliers) | 35bids · 35 electronic | 34 | — | — |
| 3 · Natural Play Areas / Timber Equipment | 35bids · 35 electronic | 34 | — | — |
| 4 · Outdoor Fitness Equipment | 35bids · 35 electronic | 34 | — | — |
| 5 · Bespoke Play Equipment | 35bids · 35 electronic | 34 | — | — |
| 6 · Wetpour Rubber Surfacing | 35bids · 35 electronic | 34 | — | — |
| 7 · 3G Football Pitches | 35bids · 35 electronic | 34 | — | — |
| 8 · Long Jump / Triple Jump Runway and Sand Pit | 35bids · 35 electronic | 34 | — | — |
| 9 · Inspection Reports - Play Equipment, Including Surfacing and Outdoor Sports | 35bids · 35 electronic | 34 | — | — |
| 10 · Sport and Play Surface - Synthetic Artificial Grass | 35bids · 35 electronic | 34 | — | — |
| 11 · Sport and Play Surface - Needle Punched Carpet | 35bids · 35 electronic | 34 | — | — |
| 12 · Cricket - Artificial Grass Pitch | 35bids · 35 electronic | 34 | — | — |
| 13 · Cricket - Practice Net Systems | 35bids · 35 electronic | 34 | — | — |
| 14 · Tennis Courts - Porous Macadam | 35bids · 35 electronic | 34 | — | — |
| 15 · Tennis Courts - Synthetic Grass | 35bids · 35 electronic | 34 | — | — |
| 16 · Multi Use Games Area (MUGA)- Steel - Macadam Surface | 35bids · 35 electronic | 34 | — | — |
| 17 · Multi Use Games Area (MUGA)- Steel – Synthetic Grass | 35bids · 35 electronic | 34 | — | — |
| 18 · Multi Use Games Area (MUGA)- Timber - Macadam Surface | 35bids · 35 electronic | 34 | — | — |
| 19 · Multi Use Games Area (MUGA)- Timber – Synthetic Grass | 35bids · 35 electronic | 34 | — | — |
| 20 · Skate / BMX Parks - In-Situ Concrete | 35bids · 35 electronic | 34 | — | — |
| 22 · Skate / BMX Parks - Pre-Fabricated Units - Metal | 35bids · 35 electronic | 34 | — | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
37 commercial parties on the notice- Abacus Playgrounds LtdFramework contractor
- Bendcrete Leisure LtdFramework contractor
- Blakedown Sport & Play LimitedFramework contractor
- Broxap LimitedFramework contractor
- Broxap LtdFramework contractor
- Caloo LtdFramework contractor
- Canvas Spaces LimitedFramework contractor
- Cleveland Land Services (Guisborough) LimitedFramework contractor
- Dura-Sport LimitedFramework contractor
- Fawns Recreational Services LtdFramework contractor
Show 27 more suppliers
- Fosse Contracts LimitedFramework contractor
- Fresh Air FitnessFramework contractor
- Gravity Engineering LtdFramework contractor
- HAGS-SMP LtdFramework contractor
- Jupiter Play & Leisure LtdFramework contractor
- KOMPAN LimitedFramework contractor
- KOMPAN LimitedFramework contractor
- Maverick Industries LtdFramework contractor
- Nova Sport LtdFramework contractor
- Pennine Playgrounds LimitedFramework contractor
- Pentagon Sport LtdFramework contractor
- Pentagon Sport LtdFramework contractor
- Play & Leisure LtdFramework contractor
- Playdale Playgrounds LtdFramework contractor
- Proludic LtdFramework contractor
- S&C Slatter LimitedFramework contractor
- SLC Southern Landscapes & Construction LtdFramework contractor
- Safeplay Playground Services Ltd (Fearless Ramps)Framework contractor
- Sutcliffe Play LTDFramework contractor
- Sutcliffe Play LTDFramework contractor
- The Great Outdoor Gym Company LtdFramework contractor
- Ustigate LtdFramework contractor
- Wicksteed Leisure LimitedFramework contractor
- eibe Play LtdFramework contractor
- eibe Play LtdFramework contractor
- idverde Limited t/a PlayforceFramework contractor
- idverde Limited t/a PlayforceFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria