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Published 20 Apr 2026, 12:49 BST

Official UK procurement notice

1 yr maintenance service contract for Optima Xltek 32 EEG systems

Official notice

Authority: KCH Interventional Facilities Management LLP (Central government)

ServicesBelow threshold - without competitionBelow thresholdSME suitableVCSE suitable
Sectors: Repair & Maintenance (50) Delivery: London (UKI45)
Contract value (direct award)£60,000≈ £60k / year · £72,000 inc. VAT
Award in standstill Not publishedno call for competition
Award (standstill) to Optima Medical Ltd
Contract term 1 yrends 5 May 2027 · starts 6 May 2026

What is being bought

Published requirement description

1 yr maintenance service contract for Optima Medical EEG systems Xltek 32 channel video at Neurophysiology and PICU

CPV: Repair and maintenance services of medical and surgical equipment

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded 1 yrSMEVCSE
Contract period: 6 May 2026 – 5 May 2027 (1 yr)
Delivery: LondonEligibility: SME eligibleVCSE eligible
50420000 Repair and maintenance services of medical and surgical equipment

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - without competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded without competition
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Apr 2026, 12:49 BST
Last source update
11 May 2026, 12:12 BST
Authority reference
C356576
FTS notice number
2026/S 000-042930
Latest notice
Transparency notice (UK5)
Classification (CPV)
Repair and maintenance services of medical and surgical equipment
Delivery area
London (UKI45)
Official registry OCID
ocds-h6vhtk-06863e Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

20 Apr 2026 → 11 May 2026 · 4 dates
  1. Planning notice published184 days ago
    20 Apr 2026, 12:49 BST
  2. Market engagement175 days ago
    29 Apr 2026, 23:59 BST

    final date of engagement

  3. Contract starts169 days ago
    6 May 2026, 00:00 BST
  4. Latest notice published163 days ago
    11 May 2026, 12:12 BST

Notice history

5 events · 2 releases on Find a Tender · since 20 Apr 2026
  1. Preliminary market engagement notice published
    20 Apr 2026, 12:49 BST
    UK2
  2. Transparency notice published
    11 May 2026, 12:12 BST
    UK5
  3. Status changed to complete
    11 May 2026, 12:12 BST
  4. Procurement method changed
    11 May 2026, 12:12 BST
  5. Contract signature expected
    18 May 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1some still in standstill
Awarded value £66,5051 award exc. VAT
Awarded toValueDateStatus
Optima Medical LtdMaintenance service contract renewal for EEG systems18 May 2026 – 17 May 2027£66,505—Standstill

Contracting authority & participating public bodies

KCH Interventional Facilities Management LLP

Contracting authorityPublic authority - central government GB-PPON: PDWQ-2826-VTWP Unit 1, KCH Business Park, 129 Coldharbour Lane, London, London, SE5 9NYContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • OPTIMA MEDICAL LIMITEDAwarded supplier 30A Alan Turing Road, The Surrey Research Park, Guildford, Surrey, South East, GU2 7AAContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure