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Find a TenderAwardedContract details notice
Published 9 Jul 2025, 10:10 BST

Official UK procurement notice

008522 - In-Cab and Back-Office Software for Waste Management Services

Official notice

Authority: Newcastle City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72)Cleaning & Environmental Services (90) Delivery: North East (UKC)
Published estimate£350,000≈ £70k / year · £420,000 inc. VAT5.6% below published estimate
Submissions closed 13 Aug 2025awarded 30 Oct 2025
Awarded to Integrated Skills
Contract term 5 yrsends 31 Oct 2030 · up to 31 Oct 2033 with extensions · starts 1 Nov 2025

What is being bought

Published requirement description

Contract awarded for In-Cab and Back-Office Software for Waste Management Services

CPV: Refuse collection services · Software package and information systems · Software-related services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsPublished value£350,000
Contract period: 1 Nov 2025 – 31 Oct 2030 (5 yrs) · up to 31 Oct 2033 with extensionsValue: £350,000 exc. VAT · £420,000 inc. VAT
Delivery: North East
Extensions: Options to extend the contract (+ 12 months + 12 months + 12 months + 12 months)
48000000 Software package and information systems72260000 Software-related services90511000 Refuse collection services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
9 Jul 2025, 10:10 BST
Last source update
14 Nov 2025, 11:53 GMT
Award evaluation window
Submission end – 6 Oct 2025
FTS notice number
2025/S 000-038461
Latest notice
Contract details notice (UK7)
Classification (CPV)
Refuse collection servicesSoftware package and information systemsSoftware-related services
Delivery area
North East (UKC)
Official registry OCID
ocds-h6vhtk-055bae Find a Tender

How it was run

Official notice
Submission deadline
13 Aug 2025, 12:00 BST
Clarification deadline
11 Aug 2025, 12:00 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

All documents can be accessed and tenders submitted at www.open-uk.org ↗

Timeline

9 Jul 2025 → 14 Nov 2025 · 8 dates
  1. Tender notice published
    9 Jul 2025, 10:10 BST
  2. Clarification questions by
    11 Aug 2025, 12:00 BST
  3. Submission deadline
    13 Aug 2025, 12:00 BST
  4. Award decision expected by379 days ago
    6 Oct 2025, 23:59 BST
  5. Assessment summaries sent356 days ago
    30 Oct 2025
  6. Contract starts354 days ago
    1 Nov 2025
  7. Standstill ends344 days ago
    10 Nov 2025, 23:59 GMT
  8. Latest notice published341 days ago
    14 Nov 2025, 11:53 GMT

Notice history

5 events · 3 releases on Find a Tender · since 9 Jul 2025
  1. Tender notice published
    9 Jul 2025, 10:10 BST
    UK4
  2. Contract award notice published
    30 Oct 2025, 12:46 GMT
    UK6
  3. Status changed to complete
    30 Oct 2025, 12:46 GMT
  4. Contract signature expected
    12 Nov 2025, 23:59 GMT
    scheduled
  5. Contract details notice published
    14 Nov 2025, 11:53 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £330,5301 award exc. VAT
Bids received 55 from SMEs
Contracts signed 1latest 14 Nov 2025
Awarded toValueDateStatus
Integrated SkillsSME12 Nov 2025 – 11 Nov 2029 · up to 11 Nov 2033Extensions: 4 x 12 month options to extend£330,53030 Oct 2025Awarded

Contracts

  • 008522 - In-Cab and Back-Office Software for Waste Management Services · Integrated SkillsSME

    Signed
    14 Nov 2025
    Value
    £330,530
    Period
    17 Nov 2025 – 16 Nov 2029 · up to 16 Nov 2033 with extensions
    Status
    active
    Extensions
    4 x 12 month option to extend
    3 agreed KPIs: N/A · N/A · N/A
    • N/A
    • N/A
    • N/A

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders50—

Contracting authority & participating public bodies

Newcastle City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBHM-6848-TWYG Civic Centre, Newcastle Upon Tyne, North East, NE1 8QHContact email

Bidders & participating suppliers

1 commercial party on the notice
  • INTEGRATED SKILLS LIMITEDAwarded supplierGB-COH: 02849999 Suite 3a, Chapel Allerton House, 114 Harrogate Road, Leeds, Yorkshire & Humber, LS7 4NYContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender