Find a TenderAwardedContract details notice
Published 30 Sept 2026, 10:50 BST

Official UK procurement notice

001308 Floor Cleaning Machines and Robotics

Official notice

Authority: YPO (Public body)

Framework agreement8 lotsGoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Framework ceiling (notional)£880,000envelope for 8 lots · framework ceiling, not attributable revenue · 2 value updates
Submissions closed 24 Apr 2026awarded 15 Sept 2026
Awarded to Arrow County Supplies Ltd +7 more8 awards
Framework period 4 yrsextension options published · starts 1 Jul 2026

What is being bought8 lots · detail below

Published requirement description

The Direct supply of Vacuum Cleaners, Scrubber Dryers, Carpet Cleaners, Pressure Washers, Drop & Go Robotic Vacuum Cleaners and Parts & Accessories. This will be on a Direct Award/Award Without Competition which will feature on company website and potentially annually printed catalogues. This will give Schools, Colleges, NHS & Local Authorities a compliant route to purchasing their cleaning machine needs.

There will also be a Further Competition arm to this Framework for the supply, set up (mapping) & service of Robotic Vacuum Cleaners & Robotic Scrubber Dryers.

  • The authority expects to re-tender this requirement around 1 Jan 2030, 23:59 GMT.

CPV: Accessories for vacuum cleaners · Cleaning and polishing products · Financial leasing services · Floor polishers · Floor-cleaning machines · Floor-maintenance machines · Installation services of miscellaneous general-purpose machinery · Maintenance and repair of information technology equipment · Miscellaneous repair and maintenance services · Miscellaneous software package and computer systems · Non-domestic vacuum cleaners and floor polishers · Parts of electrical domestic appliances

How this framework works

From the published notice
Type
Open framework
Call-offs
call-offs may be awarded directly or by further competition
Bids received
6 bids on the busiest of 8 lots · 8 suppliers appointed
Framework period
4 yrs from 1 Jul 2026
Who may buy through it

This framework is available for use by all public sector organisations across the UK, including Local Authorities, NHS bodies, Educational Establishments, Emergency Services, Central Government and other public bodies as detailed at www.ypo.co.uk/about/customers.

Published description of the framework

Prices will be established through supplier submissions during the procurement process. Suppliers will provide catalogue pricing, framework pricing and applicable discount structures for floor cleaning machinery, accessories, spare parts and associated services. Pricing may be fixed for an initial period and will be subject to any review mechanisms detailed within the framework terms and conditions. Customers may undertake further competition where permitted under the framework to secure additional value and service benefits.

Lots and requirements (8)Procurement structure

8 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lot

Every one of these 8 lots carries the same published figure, £2,500,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Scrubber DriersAwarded 4 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 Jul 2026 — 30 Jun 2030 (4 yrs)Eligibility: SME eligibleVCSE eligibleDelivery: UK
Extensions
Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.
39713400 Floor-maintenance machines39713410 Floor-cleaning machines39800000 Cleaning and polishing products
Lot #2Single Disc Floor MachinesAwarded 4 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 Jul 2026 — 30 Jun 2030 (4 yrs)Eligibility: SME eligibleVCSE eligibleDelivery: UK
Extensions
Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.
39713400 Floor-maintenance machines39713410 Floor-cleaning machines39713420 Floor polishers39800000 Cleaning and polishing products
Lot #3Vacuum CleanersAwarded 4 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 Jul 2026 — 30 Jun 2030 (4 yrs)Eligibility: SME eligibleVCSE eligibleDelivery: UK
Extensions
Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.
39713400 Floor-maintenance machines39713410 Floor-cleaning machines39713430 Vacuum cleaners39713431 Accessories for vacuum cleaners39800000 Cleaning and polishing products
Lot #4Carpet CareAwarded 4 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 Jul 2026 — 30 Jun 2030 (4 yrs)Eligibility: SME eligibleVCSE eligibleDelivery: UK
Extensions
Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.
39713400 Floor-maintenance machines39713410 Floor-cleaning machines39800000 Cleaning and polishing products
Lot #5Steam CleanersAwarded 4 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 Jul 2026 — 30 Jun 2030 (4 yrs)Eligibility: SME eligibleVCSE eligibleDelivery: UK
Extensions
Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.
39713400 Floor-maintenance machines39713410 Floor-cleaning machines39800000 Cleaning and polishing products
Lot #6Products falling within the scope of Lots 1-5, including innovative and emerging solutions and roboticsAwarded 4 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 Jul 2026 — 30 Jun 2030 (4 yrs)Eligibility: SME eligibleVCSE eligibleDelivery: UK
Extensions
Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.
39713400 Floor-maintenance machines39713410 Floor-cleaning machines39713420 Floor polishers39713430 Vacuum cleaners39713431 Accessories for vacuum cleaners39716000 Parts of electrical domestic appliances
Lot #7Maintenance and ServicingAwarded 4 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 Jul 2026 — 30 Jun 2030 (4 yrs)Eligibility: SME eligibleVCSE eligibleDelivery: UK
Extensions
Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.
39716000 Parts of electrical domestic appliances50800000 Miscellaneous repair and maintenance services
Lot #8Lease/RentalAwarded 4 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 Jul 2026 — 30 Jun 2030 (4 yrs)Eligibility: SME eligibleVCSE eligibleDelivery: UK
Extensions
Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.
39713400 Floor-maintenance machines39713410 Floor-cleaning machines39713420 Floor polishers39713430 Vacuum cleaners39713431 Accessories for vacuum cleaners39716000 Parts of electrical domestic appliances

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored · same split on all 8 lots
Quality: 45%Price: 35%Social value: 20%
Published sub-criteria (4)
  • Delivery & Customer Service — 20%
  • Quality — 25%
  • Cost — 35%
  • Social Value & Sustainability — 20%
Published award criteria (4)
  • Cost — Lots 1-5 (inclusive) - Pricing Schedule to be submitted for catalogue purposes only Lots 6-8 (inclusive) - Full cost evaluation applied only at Call Off stage (no cost evaluation at Framework award stage)
  • Delivery & Customer Service — Lots 1-5 (inclusive) - requirements on Delivery, Logistics & Contingency Planning; Customer Service, Support & Handling of Issues Lot 6-8 (inclusive) - requirements on Delivery planning; service responsiveness; logistics; after sales support; technical capability
  • Quality — Lots 1-5 (inclusive) - Requirements on Quality Assurance, Compliance & Product Specification; Sourcing Practices & Supply Chain Management Lots 6-8 (inclusive) - Requirements on Quality Assurance, Compliance; Capability to deliver specialist/innovative solutions (Lot 6) or servicing/maintenance (Lot 7) or leasing capability (Lot 8)
  • Social Value & Sustainability — Lots 1 -5 (inclusive) - Sustainability commitments; Social Value themes Lots 6-8 (inclusive) - Environmental impact reduction; Net Zero alignment; supply chain ethics
Conditions of participation · identical on every lot2
  • Economic & financial standing
    As per the tender documentation
  • Technical & professional ability
    As per the tender documentation
What this means for your bid
  • Price carries 35 of 100 points — a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
  • “001308 Floor Cleaning Machines and Robotics” is a framework — the contest is a place on its panel, not a single contract — call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring — the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Jan 2030
First published
30 Sept 2026, 10:50 BST
Last source update
30 Sept 2026, 10:50 BST
Award evaluation window
Submission end — 9 Jun 2026, 23:59 BST
Authority reference
001308
FTS notice number
2026/S 000-025036
Latest notice
Contract details notice (UK7)
Classification (CPV)
Accessories for vacuum cleanersCleaning and polishing productsFinancial leasing servicesFloor polishersFloor-cleaning machinesFloor-maintenance machinesInstallation services of miscellaneous general-purpose machineryMaintenance and repair of information technology equipmentMiscellaneous repair and maintenance servicesMiscellaneous software package and computer systems+2 more
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05819d Find a Tender
Review and risk notes
Risks
• Total Cost of the Framework: Due to the complexity and non-uniformity Contracting Authority requirements, the costs may vary with the potential of Framework spend nearing or exceeding estimated total value. To mitigate this risk YPO have researched estimated spend in the market and included a surplus. • Nature of the Market: The market is fast evolving which may see a change of these products, due to advances in robotics, technology and AI technology, which is unknown at this time. To mitigate this risk YPO have made the specification wide, however on the introduction of new solutions, these may not be covered under the current specification. Where the relevant, conditions under Schedule 8 of the Act are satisfied, the modification of the Contract/Framework to remedy the identified risks would be treated as a permitted Contract modification

How it was run

Official notice
Run through: YPO eSourcing
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Appointment period ends
24 Apr 2026, 15:00 BST
Clarification deadline
9 Apr 2026, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Participation fee
success fee · 2% of the award value · For Lots 1-5 (inclusive), a 3% marketing contribution on catalogue products will be applied. For Lots 6-8 (inclusive), a 2% retrospective rebate will be applied to all Call-Off Contracts
Detailed submission instructions & authority contactsFrom official release

Timeline

9 published dates · Europe/London
  1. Planning notice published
    5 Aug 2025, 14:20 BST
  2. Market engagement
    1 Sept 2025, 23:59 BSTYPO are looking to start Pre-Market Engagement for the provision of Floor Cleaning Machines & Robotics to be delivered to Public Sector Customers Directly, UK Wide. YPO intends to close the preliminary market engagement by 01/09/2025. Please can you contact [email protected] to register your interest in participation for this tender. You will then be asked for availability during a time frame in the next 3 weeks to partake in a supplier conference which will detail how the current framework works, what we're looking for moving forward and an explanation around the tender process and expectations. This will be followed by a questionnaire to enable technical specifications to be fairly drafted for the Tender. Once the surveys are completed and returned and the feedback has been acted on, we will look to start the tender process.
  3. Tender notice published203 days ago
    19 Mar 2026, 10:50 GMT
  4. Clarification questions by181 days ago
    9 Apr 2026, 14:00 BST
  5. Admission / appointment period ends166 days ago · period end, not a bid countdown
    24 Apr 2026, 15:00 BST
  6. Award decision expected by120 days ago
    9 Jun 2026, 23:59 BST
  7. Contract starts99 days ago
    1 Jul 2026, 00:00 BST
  8. Assessment summaries sent23 days ago
    15 Sept 2026, 00:00 BST
  9. Latest notice published8 days ago
    30 Sept 2026, 10:50 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Suppliers appointed 88 awards · see the list ↓
Bids received 64 from SMEs · busiest of 8 lots
Contracts signed 8latest 25 Sept 2026

£3,000,000 inc. VAT is the framework's published maximum, restated by the publisher on 8 award rows. It is one ceiling, not 8 separate sums, and no share per lot is published — those rows read “ceiling above”.

Awarded toValueDateStatus
Lot 1 · Scrubber Driers1 award
Arrow County Supplies Ltd, Bunzl UK Ltd trading as Greenham, IIC Products Ltd T/A VIctor FloorcareSME, Industrial Cleaning Equipment (Southampton) Ltd.SME, KILLIS LIMITEDSME, Karcher (U.K.) Ltd +1 more25 Sept 2026 — 24 Sept 2030Options: YPO reserves the right to procure any products within the scope of Floor Cleaning Machines, including but not limited to vacuum cleaners, scrubber dryers, steam cleaners, carpet cleaners and robotic cleaning machines, throughout the term of the framework. This provision ensures YPO can support customer requirements and accommodate new and innovative products, technologies and solutions introduced to the market after framework award.ceiling above15 Sept 2026Awarded
Lot 2 · Single Disc Floor Machines1 award
Arrow County Supplies Ltd, Bunzl UK Ltd trading as Greenham, IIC Products Ltd T/A VIctor FloorcareSME, Industrial Cleaning Equipment (Southampton) Ltd.SME, KILLIS LIMITEDSME, Karcher (U.K.) Ltd +1 more25 Sept 2026 — 24 Sept 2030Options: YPO reserves the right to procure any products within the scope of Floor Cleaning Machines, including but not limited to vacuum cleaners, scrubber dryers, steam cleaners, carpet cleaners and robotic cleaning machines, throughout the term of the framework. This provision ensures YPO can support customer requirements and accommodate new and innovative products, technologies and solutions introduced to the market after framework award.ceiling above15 Sept 2026Awarded
Lot 3 · Vacuum Cleaners1 award
Arrow County Supplies Ltd, Bunzl UK Ltd trading as Greenham, IIC Products Ltd T/A VIctor FloorcareSME, Industrial Cleaning Equipment (Southampton) Ltd.SME, KILLIS LIMITEDSME, Karcher (U.K.) Ltd +1 more25 Sept 2026 — 24 Sept 2030Options: YPO reserves the right to procure any products within the scope of Floor Cleaning Machines, including but not limited to vacuum cleaners, scrubber dryers, steam cleaners, carpet cleaners and robotic cleaning machines, throughout the term of the framework. This provision ensures YPO can support customer requirements and accommodate new and innovative products, technologies and solutions introduced to the market after framework award.ceiling above15 Sept 2026Awarded
Lot 4 · Carpet Care1 award
Arrow County Supplies Ltd, Bunzl UK Ltd trading as Greenham, IIC Products Ltd T/A VIctor FloorcareSME, Industrial Cleaning Equipment (Southampton) Ltd.SME, KILLIS LIMITEDSME, Karcher (U.K.) Ltd +1 more25 Sept 2026 — 24 Sept 2030Options: YPO reserves the right to procure any products within the scope of Floor Cleaning Machines, including but not limited to vacuum cleaners, scrubber dryers, steam cleaners, carpet cleaners and robotic cleaning machines, throughout the term of the framework. This provision ensures YPO can support customer requirements and accommodate new and innovative products, technologies and solutions introduced to the market after framework award.ceiling above15 Sept 2026Awarded
Lot 5 · Steam Cleaners1 award
Arrow County Supplies Ltd, Bunzl UK Ltd trading as Greenham, IIC Products Ltd T/A VIctor FloorcareSME, Industrial Cleaning Equipment (Southampton) Ltd.SME, KILLIS LIMITEDSME, Karcher (U.K.) Ltd25 Sept 2026 — 24 Sept 2030Options: YPO reserves the right to procure any products within the scope of Floor Cleaning Machines, including but not limited to vacuum cleaners, scrubber dryers, steam cleaners, carpet cleaners and robotic cleaning machines, throughout the term of the framework. This provision ensures YPO can support customer requirements and accommodate new and innovative products, technologies and solutions introduced to the market after framework award.ceiling above15 Sept 2026Awarded
Lot 6 · Products falling within the scope of Lots 1-5, including innovative and emerging solutions and robotics1 award
IIC Products Ltd T/A VIctor FloorcareSME, Industrial Cleaning Equipment (Southampton) Ltd.SME, KILLIS LIMITEDSME, NEW APEX LTDSMEProducts falling with the scope of Lots 1 -5 (inclusive), including innovative and emerging solutions and robotics25 Sept 2026 — 24 Sept 2030Options: YPO reserves the right to procure any products within the scope of Floor Cleaning Machines, including but not limited to vacuum cleaners, scrubber dryers, steam cleaners, carpet cleaners and robotic cleaning machines, throughout the term of the framework. This provision ensures YPO can support customer requirements and accommodate new and innovative products, technologies and solutions introduced to the market after framework award.ceiling above15 Sept 2026Awarded
Lot 7 · Maintenance and Servicing1 award
Industrial Cleaning Equipment (Southampton) Ltd.SME, KILLIS LIMITEDSME, NEW APEX LTDSME25 Sept 2026 — 24 Sept 2030Options: YPO reserves the right to procure any products within the scope of Floor Cleaning Machines, including but not limited to vacuum cleaners, scrubber dryers, steam cleaners, carpet cleaners and robotic cleaning machines, throughout the term of the framework. This provision ensures YPO can support customer requirements and accommodate new and innovative products, technologies and solutions introduced to the market after framework award.ceiling above15 Sept 2026Awarded
Lot 8 · Lease/Rental1 award
Industrial Cleaning Equipment (Southampton) Ltd.SME, KILLIS LIMITEDSME, NEW APEX LTDSME25 Sept 2026 — 24 Sept 2030Options: YPO reserves the right to procure any products within the scope of Floor Cleaning Machines, including but not limited to vacuum cleaners, scrubber dryers, steam cleaners, carpet cleaners and robotic cleaning machines, throughout the term of the framework. This provision ensures YPO can support customer requirements and accommodate new and innovative products, technologies and solutions introduced to the market after framework award.ceiling above15 Sept 2026Awarded

Contracts

All 8 of these contracts carry the same published figure, £3,000,000 — the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Scrubber Driers6final-stage tenders30—
2 · Single Disc Floor Machines6final-stage tenders30—
3 · Vacuum Cleaners6final-stage tenders30—
4 · Carpet Care6final-stage tenders30—
5 · Steam Cleaners5final-stage tenders30—
6 · Products falling within the scope of Lots 1-5, including innovative and emerging solutions and robotics4final-stage tenders40—
7 · Maintenance and Servicing3final-stage tenders30—
8 · Lease/Rental3final-stage tenders30—

Notice history

14 events · 6 releases on Find a Tender · since 5 Aug 2025
  1. Contract details notice published
    30 Sept 2026, 10:50 BSTUK7
  2. Contract signature expected
    25 Sept 2026, 23:59 BSTscheduled
  3. Contract award notice published
    15 Sept 2026, 09:44 BSTUK6
  4. Published value updated
    15 Sept 2026, 09:44 BST
  5. Status changed to complete
    15 Sept 2026, 09:44 BST
  6. Deadline withdrawn
    15 Sept 2026, 09:44 BST
  7. Tender notice published
    26 Mar 2026, 19:59 GMTUK4
  8. Tender notice published
    19 Mar 2026, 10:50 GMTUK4
  9. Published value updated
    19 Mar 2026, 10:50 GMTwas £880,000
  10. Status changed to active
    19 Mar 2026, 10:50 GMT
  11. Procurement method changed
    19 Mar 2026, 10:50 GMT
  12. Deadline published: 24 Apr 2026, 15:00 BST
    19 Mar 2026, 10:50 GMT
  13. Preliminary market engagement notice published
    27 Aug 2025, 12:35 BSTUK2
  14. Preliminary market engagement notice published
    5 Aug 2025, 14:20 BSTUK2
Published amendments (2)

Due to time constraints please be advised that the planned supplier conference will be held online, there will be no survey but will be Q&A during the event in order to ensure full engagement with the market. The deadline will remain the 1st September for engagement, please ensure any responses and registration of interest include the email address [email protected]. The date of the online event will…

Clarification deadline changed from 06/04/2026 @1400 to 09/04/2026 @1400

Routine re-releases (6)
  • 2026-03: 1 release · 19 Mar 2026
  • 2025-08: 2 releases · 5 Aug 2025 — 27 Aug 2025

Contracting authority & participating public bodies

Yorkshire Purchasing Organisation

Contracting authorityPublic authority - sub-central government GB-PPON: PMRV-4748-MNJV 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XE Kayley Fox [email protected]

Framework contractors & participating bidders

8 commercial parties on the notice

Official documents & specifications (31)

Official links; attachments are not copied

Tender pack and attachments

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Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
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