Official UK procurement notice
001176 - The Supply of Pens and other writing Implements
Authority: YPO
What is being bought9 lots · detail below
Published requirement descriptionYPO are looking for Providers to be appointed onto a Framework Agreement for the supply of
Premium Pens for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire.
- Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date
CPV: Ballpoint pens · Correction pens · Office supplies
How this framework works
From the published notice- Bids received
- 3 bids on the busiest of 9 lots · 10 suppliers appointed
- Framework period
- 4 yrs from 1 Jul 2023
Lots and requirements (9)Procurement structure
9 lots · no lot values published · same evaluation weights on every lotLot #1A comprehensive range of premium office writing equipment including correctionAwardedRenewal
Lot 1 is for the provision of a comprehensive range of premium office writing equipment including correction to be delivered to our warehouse in Wakefield.
Lot #2Premium precision writing pens, fineliners and metallic gel rollerballsAwardedRenewal
Lot 2 is for the provision of premium precision writing pens, fineliners and metallic gel rollerballs to be delivered to our warehouse in Wakefield.
Lot #3Premium triangular stick pens, retractable and permanent markersAwardedRenewal
Lot 3 is for the provision of premium triangular stick pens, retractable and permanent markers to be delivered to our warehouse in Wakefield.
Lot #4Premium retractable ballpoint pens and retractable gel pensAwardedRenewal
Lot 4 is for the provision of premium retractable ballpoint pens and retractable gel pens to be delivered to our warehouse in Wakefield.
Lot #5Premium erasable rollerball pensAwardedRenewal
Lot 5 is for the provision of premium erasable rollerball pens to be delivered to our warehouse in Wakefield.
Lot #6Premium highlighters and fineliner pensAwardedRenewal
Lot 6 is for the provision of premium highlighters and fineliner pens to be delivered to our warehouse in Wakefield.
Lot #7Premium flipchart markers and ballpointAwardedRenewal
Lot 7 is for the provision of premium flipchart markers and ballpoint to be delivered to our warehouse in Wakefield.
Lot #8Premium gel pens and rollerball pensAwardedRenewal
Lot 8 is for the provision of premium gel pens and rollerball pens to be delivered to our warehouse in Wakefield.
Lot #9Premium gel pens, refills and correctionAwardedRenewal
Lot 9 is for the provision of premium gel pens, refills and correction to be delivered to our warehouse in Wakefield.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Quality: 45%
- Delivery and Customer Service: 10%
- price: 35%
- Social Value/Sustainability: 10%
Published award criteria (4)
- Quality: 45%
- Delivery and Customer Service: 10%
- Social Value/Sustainability: 10%
- Price: 35%
- Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
- “001176 - The Supply of Pens and other writing Implements” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date
- First published
- 20 Mar 2023, 15:46 GMT
- Last source update
- 15 Jun 2023, 19:12 BST
- Award evaluation window
- 28 Apr 2023 – …
- Authority reference
001176- FTS notice number
2023/S 000-017104- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b46aFind a Tender
- Performance terms
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice
Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)
How it was run
Official notice- Appointment period ends
- 28 Apr 2023, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 28 Apr 2023, 14:00 BST
Timeline
28 Apr 2023 → 1 Jul 2023 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown28 Apr 2023, 14:00 BST
- Bids opened28 Apr 2023, 14:00 BST
- Notice published15 Jun 2023, 19:12 BST
- Contract starts1 Jul 2023, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete15 Jun 2023, 19:12 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 9 of these contracts carry the same published figure, £7,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 - A comprehensive range of premium office writing equipment including correction
- Signed
- 1 Jun 2023
- Value
- ceiling above
- Period
- … – 30 Jun 2027
- Status
- active
Lot 2 - Premium precision writing pens, fineliners and metallic gel rollerballs
- Signed
- 1 Jun 2023
- Value
- ceiling above
- Period
- … – 30 Jun 2027
- Status
- active
Lot 3 - Premium triangular stick pens, retractable and permanent markers
- Signed
- 1 Jun 2023
- Value
- ceiling above
- Period
- … – 30 Jun 2027
- Status
- active
Lot 4 - Premium retractable ballpoint pens and retractable gel pens
- Signed
- 1 Jun 2023
- Value
- ceiling above
- Period
- … – 30 Jun 2027
- Status
- active
Lot 5 - Premium erasable rollerball pens
- Signed
- 1 Jun 2023
- Value
- ceiling above
- Period
- … – 30 Jun 2027
- Status
- active
Lot 6 - Premium highlighters and fineliner pens
- Signed
- 1 Jun 2023
- Value
- ceiling above
- Period
- … – 30 Jun 2027
- Status
- active
Lot 7 - Premium flipchart markers and ballpoint
- Signed
- 1 Jun 2023
- Value
- ceiling above
- Period
- … – 30 Jun 2027
- Status
- active
Lot 8 - Premium gel pens and rollerball pens
- Signed
- 1 Jun 2023
- Value
- ceiling above
- Period
- … – 30 Jun 2027
- Status
- active
Lot 9 - Premium gel pens, refills and correction
- Signed
- 1 Jun 2023
- Value
- ceiling above
- Period
- … – 30 Jun 2027
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · A comprehensive range of premium office writing equipment including correction | 1bids | — | — | — |
| 2 · Premium precision writing pens, fineliners and metallic gel rollerballs | 2bids | — | — | — |
| 3 · Premium triangular stick pens, retractable and permanent markers | 2bids | — | — | — |
| 4 · Premium retractable ballpoint pens and retractable gel pens | 3bids | — | — | — |
| 5 · Premium erasable rollerball pens | 2bids | — | — | — |
| 6 · Premium highlighters and fineliner pens | 3bids | — | — | — |
| 7 · Premium flipchart markers and ballpoint | 3bids | — | — | — |
| 8 · Premium gel pens and rollerball pens | 2bids | — | — | — |
| 9 · Premium gel pens, refills and correction | 2bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Framework contractors & participating bidders
10 commercial parties on the notice- BIC UK LtdFramework contractor
- Eastpoint Global LtdFramework contractor
- MITSUBISHI PENCIL CO. UKFramework contractor
- Newell Rubbermaid UK LtdFramework contractor
- Pentel Stationery LtdFramework contractor
- STABILO International GmbhFramework contractor
- Staedtler Uk LtdFramework contractor
- The Pilot Pen Co (UK) LtdFramework contractor
- Zebra Pen (UK) LimitedFramework contractor
- edding UK LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria