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Published 25 Oct 2024, 16:28 BST

Official UK procurement notice

YPO - 001264 Polycarbonate Tablewear

Official notice

Authority: YPO

Framework agreementGoodsOpen procedure
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: UK
Framework ceiling (notional)£2,000,000framework ceiling, not attributable revenue
Submissions closed 29 Nov 2024awarded 26 Feb 2025
Framework period 5 yrsends 31 Dec 2029 · extension options published · starts 1 Jan 2025

What is being bought

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the

provision of polycarbonate tableware. The Framework is designed to meet the needs of all

public sector organisations which includes YPO’s internal requirements through the

following methods:-

Stock: Establishing an agreement for Providers to deliver stock into YPO’s distribution

centre in Wakefield, West Yorkshire.

Direct: Establishing an agreement for Providers to deliver to YPO customers on a direct basis

whereby the end customer places the order with YPO and YPO places the order with the

Provider, but the Provider delivers direct to the end customer

  • Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

CPV: Kitchen equipment, household and domestic items and catering supplies

How this framework works

From the published notice
Places
up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)
Framework period
5 yrs from 1 Jan 2025

The lotProcurement structure

single lot · value published
Lot #1This lot is for Polycarbonate TablewareAwardedRenewal 5 yrsPublished value£2,000,000
Contract period: 1 Jan 2025 – 31 Dec 2029 (5 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 1st January 2025 – 31st December 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of July 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
39220000 Kitchen equipment, household and domestic items and catering supplies

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 40%Social value: 20%
Published sub-criteria (4)
  • Quality: 25%
  • Delivery and Customer Service: 15%
  • price: 40%
  • Social Value/Sustainability: 20%
Published award criteria (4)
  • Quality: 25%
  • Delivery and Customer Service: 15%
  • Social Value/Sustainability: 20%
  • Price: 40%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/ Online Tender located on our E-Procurement system. The web

    address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “YPO - 001264 Polycarbonate Tablewear” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · There is a possibility that this framework will be subject to renewal after 3.5 years

from the commencement date.

First published
25 Oct 2024, 16:28 BST
Last source update
25 Mar 2025, 10:21 GMT
Award evaluation window
29 Nov 2024 – …
Authority reference
001264
FTS notice number
2025/S 000-011047
Classification (CPV)
Kitchen equipment, household and domestic items and catering supplies
Delivery area
UK
Official registry OCID
ocds-h6vhtk-04b192 Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located

on our E-Procurement system. The web address can be found under Procurement

Documents in ‘Communication’ Section in this notice

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
29 Nov 2024, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
29 Nov 2024, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

29 Nov 2024 → 25 Mar 2025 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    29 Nov 2024, 14:00 GMT
  2. Bids opened
    29 Nov 2024, 14:00 GMT
  3. Contract starts
    1 Jan 2025
  4. Notice published
    25 Mar 2025, 10:21 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    25 Mar 2025, 10:21 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 2
Contracts signed 1latest 26 Feb 2025

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Polycarbonate Tablewear

    Signed
    26 Feb 2025
    Value
    £2,000,000
    Period
    … – 31 Dec 2029
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids———

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, UK, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria