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Published 18 Oct 2024, 08:43 BST

Official UK procurement notice

YPO - 001263 Sand & Water Play

Official notice

Authority: YPO

Framework agreement3 lotsGoodsOpen procedure
Sectors: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37) Delivery: UKYorkshire & Humber (UKE45)
Framework ceiling (notional)£2,000,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 22 Nov 2024awarded 29 Jan 2025
Lots 3see the lot list below
Framework period 4 yrsends 31 Mar 2029 · extension options published · starts 1 Apr 2025

What is being bought3 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Sand and Water Play for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire and for Providers to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer.

  • Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

CPV: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories · Playground sandboxes · Toys

How this framework works

From the published notice
Bids received
4 bids on the busiest of 3 lots · 3 suppliers appointed
Framework period
4 yrs from 1 Apr 2025

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Lot #1Sand & Water Trays – YPO StockCancelledRenewal Yorkshire & Humber 4 yrs

Lot 1 is for the provision of sand and water tray items to be delivered into YPO's distribution

centre in Wakefield. Additional information: A size tolerance of 5% will be accepted for the tray size only in all lines in this Lot

Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 01st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of December 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: allowed
37520000 Toys37535270 Playground sandboxes
Lot #2Sand & Water Toys – YPO StockCancelledRenewal Yorkshire & Humber 4 yrs

Lot 2 is for the provision of sand and water toys to be delivered into YPO's distribution centre in Wakefield.

Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 01st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of December 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
37520000 Toys37535270 Playground sandboxes
Lot #3Sand & Water Trays – Direct DeliveryCancelledRenewal UK 4 yrs

Lot 3 is for the provision of sand and water tray items to be ordered by YPO but delivered directly to the end user. Additional information: A size tolerance of 5% will be accepted for the tray size only in all lines in this Lot

Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 01st April 2025 to 31st March 2027 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of December 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st April 2025 to 31st March 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: allowed
37520000 Toys37535270 Playground sandboxes

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 50%Price: 40%Social value: 10%
Published sub-criteria (4)
  • Quality: 30%
  • Delivery and Customer Service: 20%
  • price: 40%
  • Social Value /Sustainability: 10%
Published award criteria (4)
  • Quality: 30%
  • Delivery and Customer Service: 20%
  • Social Value /Sustainability: 10%
  • Price: 40%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the

    Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “YPO - 001263 Sand & Water Play” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

First published
18 Oct 2024, 08:43 BST
Last source update
3 Mar 2025, 10:45 GMT
Award evaluation window
22 Nov 2024 – …
Authority reference
001263
FTS notice number
2025/S 000-007629
Classification (CPV)
Musical instruments, sport goods, games, toys, handicraft, art materials and accessoriesPlayground sandboxesToys
Delivery area
UKYorkshire & Humber (UKE45)
Official registry OCID
ocds-h6vhtk-04ad75 Find a Tender

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
22 Nov 2024, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
22 Nov 2024, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

22 Nov 2024 → 1 Apr 2025 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    22 Nov 2024, 14:00 GMT
  2. Bids opened
    22 Nov 2024, 14:00 GMT
  3. Notice published
    3 Mar 2025, 10:45 GMT
  4. Contract starts
    1 Apr 2025, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    3 Mar 2025, 10:45 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 4busiest of 3 lots
Contracts signed 3latest 29 Jan 2025

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £2,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - Sand & Water Trays – YPO Stock

    Signed
    29 Jan 2025
    Value
    ceiling above
    Period
    … – 31 Mar 2029
    Status
    active

  • Sand & Water Toys – YPO Stock

    Signed
    29 Jan 2025
    Value
    ceiling above
    Period
    … – 31 Mar 2029
    Status
    active

  • Sand & Water Trays – Direct Delivery

    Signed
    29 Jan 2025
    Value
    ceiling above
    Period
    … – 31 Mar 2029
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Sand & Water Trays – YPO Stock1bids———
2 · Sand & Water Toys – YPO Stock4bids———
3 · Sand & Water Trays – Direct Delivery1bids———

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria