Official UK procurement notice
PURCHASE OF HIGH-CARE SAFETY MATTING ACROSS MENTAL HEALTH SITES IN CARDIFF AND VALE
Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)·Consortium: 2 public authorities
What is being bought11 lots · detail below
Published requirement descriptionProcurement of high‑care safety matting, including delivery and installation, to replace degraded non‑wipeable mats across mental health inpatient areas in Cardiff and Vale to meet Infection Prevention & Control standards.
- Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
CPV: Balance equipment · Gymnasium equipment · Gymnasium mats · Gymnastic climbing accessories · Gymnastic trampolines · Gymnastic vaulting equipment · Playground equipment
How this framework works
From the published notice- Bids received
- 5 bids on the busiest of 11 lots · 7 suppliers appointed
- Framework period
- 4 yrs from 1 Jan 2025
Lots and requirements (11)Procurement structure
11 lots · no lot values published · evaluation weights differ by lotLot #1Gym Climbing FramesCancelledRenewal UK, Wales
Cardiff and Vale University Health Board has awarded a contract for the supply, delivery, and installation of high‑care safety matting for use across mental health inpatient areas at Hafan y Coed and Barry Hospital. The existing matting was identified during regulatory inspection as degraded, non‑wipeable, and no longer compliant with Infection Prevention & Control (IP&C) requirements, creating hygiene and safety risks within high‑care clinical environments.
The awarded contract provides for the replacement of all non‑compliant mats with durable, wipeable, non‑porous clinical‑grade safety matting suitable for mental health high‑care settings. The scope includes the manufacture, supply, transportation, and full installation of matting across multiple wards to ensure compliance with HIW recommendations and Health Board standards for cleanliness, safety, and patient wellbeing.
The procurement supports the Health Board’s commitment to maintaining safe and hygienic clinical environments, improving infection control, reducing risk, and ensuring the suitability of high‑care areas for vulnerable patient groups. Installation will be completed within required Health Board timescales to ensure continuity of service and compliance with clinical governance expectations.
Lot #2Gym BenchesCancelledRenewal UK
Lot 2 is for procurement of gym benches to be delivered directly to the end user
Lot #3Gym and Athletic MatsCancelledRenewal UK
Lot 3 is for procurement of gym and athletic mats to be delivered directly to the end user
Lot #4Trampolines and AccessoriesCancelledRenewal UK
Lot 4 is for procurement of trampolines and accessories to be delivered directly to the end user
Lot #5Soft PlayCancelledRenewal UK
Lot 5 is for procurement of soft play items to be delivered directly to the end user
Lot #6Gym BoxesCancelledRenewal UK
Lot 6 is for procurement of gym boxes to be delivered directly to the end user
Lot #7Gym TablesCancelledRenewal UK
Lot 7 is for procurement of gym tables to be delivered directly to the end user
Lot #8Bridging and Linking EquipmentCancelledRenewal UK
Lot 8 is for procurement of bridging and linking equipment to be delivered directly to the end
user
Lot #9SpringboardsCancelledRenewal UK
Lot 9 is for procurement of springboards to be delivered directly to the end user
Lot #10Bespoke Matting & InstallationsCancelledRenewal UK
Lot 10 is for procurement of bespoke matting & installations to be advised and fulfilled directly between the supplier and the end user
Lot #11Gym Inspection & Maintenance ServiceCancelledRenewal UK
Lot 11 is for procurement of gym inspection & maintenance service to be advised and fulfilled
directly between the supplier and the end user
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
- First published
- 29 Jul 2024, 14:47 BST
- Last source update
- 31 Mar 2026, 12:06 BST
- Award evaluation window
- 9 Sept 2024 – …
- Authority reference
CAV-DCO-(25/26) 202- FTS notice number
2026/S 000-029566- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04858dFind a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
The Health Board has used the YPO Gymnasium Equipment, Maintenance and Services Framework (1262), Lot 10, as it provides a fully compliant and efficient route to market with pre‑assessed suppliers who meet required quality, financial, and governance standards. Due to the urgent need to replace non‑compliant high‑care matting and the requirement to complete expenditure within the current financial year, the framework offered the most practical and proportionate procurement method. Market benchmarking confirmed limited availability of suppliers able to meet the specification and timescales required.
- Performance terms
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.
Publisher note: (WA Ref:163156)
How it was run
Official notice- Appointment period ends
- 9 Sept 2024, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 9 Sept 2024, 14:00 BST
Timeline
9 Sept 2024 → 31 Mar 2026 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown9 Sept 2024, 14:00 BST
- Bids opened9 Sept 2024, 14:00 BST
- Contract starts1 Jan 2025
- Notice published199 days ago31 Mar 2026, 12:06 BST
Notice history
3 events · 3 releases on Find a Tender · since 28 Nov 2024- Status changed to complete28 Nov 2024, 11:20 GMT
- Procurement method changed31 Mar 2026, 12:06 BST
- Buyer details updated31 Mar 2026, 12:06 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast12 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 11 of these contracts carry the same published figure, £4,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Contract 029566-2026-CAV-DCO-(25/26) 202-1
- Signed
- 10 Feb 2026
- Value
- £33,200
- Period
- … – 31 Dec 2028
- Status
- active
Lot 1 - Gym Climbing Frames
- Signed
- 12 Nov 2024
- Value
- ceiling above
- Period
- … – 31 Dec 2028
- Status
- active
Lot 10 - Bespoke Matting & Installations
- Signed
- 12 Nov 2024
- Value
- ceiling above
- Period
- … – 31 Dec 2028
- Status
- active
Lot 11 - Gym Inspection & Maintenance Service
- Signed
- 12 Nov 2024
- Value
- ceiling above
- Period
- … – 31 Dec 2028
- Status
- active
Lot 2 - Gym Benches
- Signed
- 12 Nov 2024
- Value
- ceiling above
- Period
- … – 31 Dec 2028
- Status
- active
Lot 3 - Gym and Athletic Mats
- Signed
- 12 Nov 2024
- Value
- ceiling above
- Period
- … – 31 Dec 2028
- Status
- active
Lot 4 - Trampolines and Accessories
- Signed
- 12 Nov 2024
- Value
- ceiling above
- Period
- … – 31 Dec 2028
- Status
- active
Lot 5 - Soft Play
- Signed
- 12 Nov 2024
- Value
- ceiling above
- Period
- … – 31 Dec 2028
- Status
- active
Lot 6 - Gym Boxes
- Signed
- 12 Nov 2024
- Value
- ceiling above
- Period
- … – 31 Dec 2028
- Status
- active
Lot 7 - Gym Tables
- Signed
- 12 Nov 2024
- Value
- ceiling above
- Period
- … – 31 Dec 2028
- Status
- active
Lot 8 - Bridging and Linking Equipment
- Signed
- 12 Nov 2024
- Value
- ceiling above
- Period
- … – 31 Dec 2028
- Status
- active
Lot 9 - Springboards
- Signed
- 12 Nov 2024
- Value
- ceiling above
- Period
- … – 31 Dec 2028
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Gym Climbing Frames | 3bids · 0 electronic | 1 | — | — |
| 2 · Gym Benches | 4bids | — | — | — |
| 3 · Gym and Athletic Mats | 4bids | — | — | — |
| 4 · Trampolines and Accessories | 4bids | — | — | — |
| 5 · Soft Play | 5bids | — | — | — |
| 6 · Gym Boxes | 3bids | — | — | — |
| 7 · Gym Tables | 3bids | — | — | — |
| 8 · Bridging and Linking Equipment | 3bids | — | — | — |
| 9 · Springboards | 5bids | — | — | — |
| 10 · Bespoke Matting & Installations | 3bids | — | — | — |
| 11 · Gym Inspection & Maintenance Service | 5bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- YPOContracting authorityCentral purchasing bodyBody governed by public lawGeneral public services
Dispute resolution & review bodies
- High CourtReview body
- High Court of England and WalesReview body
Framework contractors & participating bidders
7 commercial parties on the notice- Continental Sports LtdFramework contractor
- Foams 4 Sports LtdFramework contractor
- Foams4sports LtdFramework contractor
- Niels Larsen LimitedFramework contractor
- Sport & Play LimitedFramework contractor
- Sports & Playground Services UK LtdFramework contractor
- Sportsafe UK LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria