What is being bought7 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Design, Supply and Installation of Outdoor Sports and Activity Equipment, Including Markings, Pitches, MUGA, Fitness & SEND for the use in the education market and local authority sectors. The framework is designed to meet the needs of YPO and other contracting Authorities by establishing an agreement where the end customer will place the order with the provider and the provider deliver direct to the end customer. The framework is designed to meet the needs of all Public Sector organisations which includes YPO’s internal requirements.

Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

CPV: Artificial grass · Construction work for sports facilities · Field sports equipment · Fitness equipments · Flatwork for children's play area · Flatwork for running tracks · Flatwork for tennis court · Gymnasium equipment · Landscaping work for playgrounds · Landscaping work for sports grounds and recreational areas · Multi-purpose sports facilities construction work · Outdoor sports equipment · +12 more

How this framework works

From the published notice

Bids received: 14 bids on the busiest of 7 lots · 16 suppliers appointed
Framework period: 4 yrs from 2 Jul 2024

Lots and requirements (7)Procurement structure

7 lots · no lot values published · same evaluation weights on every lot

Lot #1Playground, Sport & Activity Equipment – EducationAwardedRenewal 4 yrs

Lot 1 is for the provision of playground, sport & activity equipment in an educational setting.

This will be ordered, delivered and invoiced directly with the end user.

Contract period: 2 Jul 2024 – 1 Jul 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 14th September 2024 to 13th September 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of June 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 14th September 2024 to 13th September 2028 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

34928400 Urban furniture 37535200 Playground equipment 37535210 Playground swings 37535220 Playground climbing apparatus 37535230 Playground merry go rounds 37535240 Playground slides

Lot #2Playground, Sport and Activity Equipment – RecreationalAwardedRenewal 4 yrs

Lot 2 is for the provision of playground, sport & activity equipment in an recreational setting.

This will be ordered, delivered and invoiced directly with the end user.

Contract period: 2 Jul 2024 – 1 Jul 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 14th September 2024 to 13th September 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of June 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 14th September 2024 to 13th September 2028 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

34928400 Urban furniture 37535200 Playground equipment 37535210 Playground swings 37535220 Playground climbing apparatus 37535230 Playground merry go rounds 37535240 Playground slides

Lot #3Playground MarkingsAwardedRenewal 4 yrs

Lot 3 is for the provision of playground markings. This will be ordered, delivered and invoiced

directly with the end user.

Contract period: 2 Jul 2024 – 1 Jul 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 14th September 2024 to 13th September 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of June 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 14th September 2024 to 13th September 2028 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

34928400 Urban furniture 37410000 Outdoor sports equipment 37451000 Field sports equipment 37535200 Playground equipment 39293300 Artificial grass 43325000 Park and playground equipment

Lot #4Multi Use Games Areas (MUGA)AwardedRenewal 4 yrs

Lot 4 is for the provision of multi use games areas (MUGA). These will be ordered, delivered and invoiced directly with the end user.

Contract period: 2 Jul 2024 – 1 Jul 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 14th September 2024 to 13th September 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of June 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 14th September 2024 to 13th September 2028 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

37410000 Outdoor sports equipment 37451000 Field sports equipment 37535200 Playground equipment 43325000 Park and playground equipment 45112720 Landscaping work for sports grounds and recreational areas 45112723 Landscaping work for playgrounds

Lot #5Sports and Playground Surfaces and PitchesAwardedRenewal 4 yrs

Lot 5 is for the provision of sports and playground surfaces and pitches. These will be ordered, delivered and invoiced directly with the end user.

Contract period: 2 Jul 2024 – 1 Jul 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 14th September 2024 to 13th September 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of June 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 14th September 2024 to 13th September 2028 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

34928400 Urban furniture 37410000 Outdoor sports equipment 37451000 Field sports equipment 37535200 Playground equipment 39293300 Artificial grass 43325000 Park and playground equipment

Lot #6Outdoor Gym & Fitness EquipmentAwardedRenewal 4 yrs

Lot 6 will be for the provision of outdoor gym & fitness equipment. This will be ordered, delivered and invoiced directly with the end user.

Contract period: 2 Jul 2024 – 1 Jul 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 14th September 2024 to 13th September 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of June 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 14th September 2024 to 13th September 2028 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

34928400 Urban furniture 37420000 Gymnasium equipment 37440000 Fitness equipments 37535200 Playground equipment 37535220 Playground climbing apparatus 43325000 Park and playground equipment

Lot #7Outdoor Special Educational Needs & Disability (SEND) Sports, Activity & Fitness EquipmentAwardedRenewal 4 yrs

Lot 7 will be for the provision of outdoor special educational needs & disability (SEND) sports, activity & fitness equipment. This will be ordered, delivered and invoiced directly with the end user.

Contract period: 2 Jul 2024 – 1 Jul 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 14th September 2024 to 13th September 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of June 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 14th September 2024 to 13th September 2028 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

34928400 Urban furniture 37420000 Gymnasium equipment 37440000 Fitness equipments 37535200 Playground equipment 37535210 Playground swings 37535220 Playground climbing apparatus

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 7 lots

Quality: 60%Price: 30%Social value: 10%

Published sub-criteria (5)

Quality: 30%
Delivery and Customer Service: 20%
Added Value & Bespoke Requirements: 10%
price: 30%
Social Value /Sustainability: 10%

Published award criteria (5)

Quality: 30%
Delivery and Customer Service: 20%
Added Value & Bespoke Requirements: 10%
Social Value /Sustainability: 10%
Price: 30%

Conditions of participation1

Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
“YPO 001220 - Fixed Outdoor Sports Equipment” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
First published: 16 Apr 2024, 09:37 BST
Last source update: 1 Oct 2024, 16:28 BST
Award evaluation window: 20 May 2024 – …
Authority reference: 001220
FTS notice number: 2024/S 000-031432
Classification (CPV): Artificial grassConstruction work for sports facilitiesField sports equipmentFitness equipmentsFlatwork for children's play areaFlatwork for running tracksFlatwork for tennis courtGymnasium equipmentLandscaping work for playgroundsLandscaping work for sports grounds and recreational areas
+14 more
Multi-purpose sports facilities construction workOutdoor sports equipment
Delivery area: UK
Official registry OCID: ocds-h6vhtk-045278 Find a Tender

Contract terms

Performance terms: Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Appointment period ends: 20 May 2024, 14:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 20 May 2024, 14:00 BST

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 16admitted to the panel · see the list ↓

Bids received 14busiest of 7 lots

Contracts signed 7latest 3 Sept 2024

7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 7 of these contracts carry the same published figure, £15,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Lot 1 - Playground, Sport & Activity Equipment – Education
Signed
3 Sept 2024
Value
ceiling above
Period
… – 1 Jul 2028
Status
active
Lot 2 - Playground, Sport and Activity Equipment – Recreational
Signed
3 Sept 2024
Value
ceiling above
Period
… – 1 Jul 2028
Status
active
Lot 3 - Playground Markings
Signed
3 Sept 2024
Value
ceiling above
Period
… – 1 Jul 2028
Status
active
Lot 4 - Multi Use Games Areas (MUGA)
Signed
3 Sept 2024
Value
ceiling above
Period
… – 1 Jul 2028
Status
active
Lot 5 - Sports and Playground Surfaces and Pitches
Signed
3 Sept 2024
Value
ceiling above
Period
… – 1 Jul 2028
Status
active
Lot 6 - Outdoor Gym & Fitness Equipment
Signed
3 Sept 2024
Value
ceiling above
Period
… – 1 Jul 2028
Status
active
Lot 7 - Outdoor Special Educational Needs & Disability (SEND) Sports, Activity & Fitness Equipment
Signed
3 Sept 2024
Value
ceiling above
Period
… – 1 Jul 2028
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Playground, Sport & Activity Equipment – Education	14bids	—	—	—
2 · Playground, Sport and Activity Equipment – Recreational	14bids	—	—	—
3 · Playground Markings	4bids	—	—	—
4 · Multi Use Games Areas (MUGA)	13bids	—	—	—
5 · Sports and Playground Surfaces and Pitches	6bids	—	—	—
6 · Outdoor Gym & Fitness Equipment	12bids	—	—	—
7 · Outdoor Special Educational Needs & Disability (SEND) Sports, Activity & Fitness Equipment	12bids	—	—	—

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London

Framework contractors & participating bidders

17 commercial parties on the notice

Axo Leisure LtdFramework contractor Keighley, Yorkshire & Humber
Eibe Play LtdFramework contractor Hurtmore, South East
Horticon LtdFramework contractor Wilmslow, North West
Jupiter Play & Leisure LtdFramework contractor West Bridgford, East Midlands
Kompan LtdFramework contractor Furzton Lake, South East
LightmainFramework contractor Sheffield, Yorkshire & Humber
Pennine Playgrounds LtdFramework contractor Silsden, Yorkshire & Humber
Pentagon Sport LtdFramework contractor Middlewich, North West
Playdale Playgrounds LtdFramework contractor Ulverston, North West
Premier Play Solutions LtdFramework contractor Barkby, East Midlands

Show 7 more suppliers

ProludicFramework contractor Bunny, East Midlands
Sovereign Design Play Systems LtdFramework contractor Southend-on-Sea, East of England
Streetscape Products and Services LtdFramework contractor Selby, Yorkshire & Humber
Sutcliffe Play LtdFramework contractor Upton, Yorkshire & Humber
Sutcliffe playFramework contractor Upton, Yorkshire & Humber
The Great Outdoor Gym CompanyFramework contractor Faversham, South East
Wicksteed Leisure LtdFramework contractor Kettering, East Midlands

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria

YPO 001220 - Fixed Outdoor Sports Equipment

What is being bought7 lots · detail below

How this framework works

Lots and requirements (7)Procurement structure

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Framework contractors & participating bidders

Official documents & specifications (2)

What is being bought7 lots · detail below

How this framework works

Lots and requirements (7)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Framework contractors & participating bidders

Official documents & specifications (2)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).