Official UK procurement notice
YPO - 001218 Critical Incident Management and Public Safety Software and Systems
Authority: YPO
What is being bought2 lots · detail below
Published requirement descriptionYPO are looking for Providers to be appointed onto a Dynamic Purchasing System (DPS) for the provision of Critical Incident and Public Safety Software / Systems. The DPS is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements and any of YPO’s wholly owned associated or subsidiary companies.
- Recurrence: There is a possibility that this DPS will be renewed after 9.5 years from the commencement date.
CPV: Command, control, communication and computer systems
How this dynamic market works
From the published notice- Type
- Dynamic market (open)
- Market period
- 10 yrs from 20 Jan 2024
Lots and requirements (2)Procurement structure
2 lots · no lot values published · evaluation weights differ by lotLot #1Critical Incident Management Software / SystemsRenewal
This Category is to provide and implement an intuitive range of software and hardware for the purpose of overarching management of mission critical incidents.
This may be for a new solution, amendment, or upgrade of an existing solution to the full deployment of an end-to-end software solution and associated peripherals. This may include commercial off the shelf software (COTS), open-source software, software licenses or niche and bespoke software specific to the organisation.
Lot #2Public Safety and Place Mangement Software / SystemsRenewal
This Category is to provide and implement an intuitive range of software and hardware for the purpose of overarching management of events and place management.
This may be for a new solution, amendment, or upgrade of an existing solution to the full deployment of an end-to-end software solution and associated peripherals. This may include commercial off the shelf software (COTS), open-source software, software licenses or niche and bespoke software specific to the organisation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Critical Incident Management Software / Systems | 40 | 50 | 10 | |
| 2 · Public Safety and Place Mangement Software / Systems | 40 | 40 | 10 |
- Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.
- Price carries 40–50 points depending on the lot. Read the split per lot below.
- “YPO - 001218 Critical Incident Management and Public Safety Software…” is a dynamic market: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Competition analysis · published record, not a forecast of who will bid
How YPO runs Command, control, communication and computer systems (CPV 3571) tenders for its clients, and who usually turns up
YPO procures on behalf of other bodies; its record below covers every client it has tendered for, next to the published market for the same work. This notice is a framework or DPS, so only frameworks and DPS are compared. Whole-market view: Command, control, communication and computer systems (CPV 3571) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means the winner is registered in the region where that contract was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside Yorkshire and the Humber.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 66 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid5% / 0%
2–318% / 40%
4–629% / 47%
7+47% / 13%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS. The notice sets up a supplier panel and a ceiling value; what the work actually costs is agreed later, on each call-off or mini-competition, and those publish as contract notices of their own. The award-vs-estimate record of this market therefore sits on the call-offs; this page shows it on the contracts, not on the panel that frames them.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Critical Incident Management Software / SystemsCPV 35710000Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid1%
2–39%
4–648%
7+43%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £30m56 awards in 36m · last 1 months ago | 10 live · £7.8m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=11 | |
Leonardo UK LtdLarge | £1.5bn21 awards in 36m · last 4 months ago | 3 live · £74m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 6% below n=2 |
| £13m10 awards in 36m · last 3 months ago | 3 live · £207k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £136k6 awards in 36m · last 1 months ago | 1 live · £66k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 30% below n=1 | |
| £1.5m6 awards in 36m · last 4 months ago | 3 live · £469k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
Lot #2Public Safety and Place Mangement Software / SystemsCPV 35710000Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid1%
2–39%
4–643%
7+47%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £30m56 awards in 36m · last 1 months ago | 10 live · £7.8m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=11 | |
| £136k6 awards in 36m · last 1 months ago | 1 live · £66k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 30% below n=1 | |
| £1.5m6 awards in 36m · last 4 months ago | 3 live · £469k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £98k2 awards in 36m · last 7 months ago | 3 live · £278k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 | |
| £89k5 awards in 36m · last 8 months ago | None on file | 13% above n=2 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Open admission
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · There is a possibility that this DPS will be renewed after 9.5 years from the commencement date.
- First published
- 12 Jul 2023, 14:32 BST
- Last source update
- 20 Apr 2026, 17:27 BST
- Authority reference
001218- FTS notice number
2026/S 000-035829- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03e130Find a Tender
- Performance terms
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.
Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
How to participate & submission route
Official notice Apply via ProContract (Due North)- Requests to participate (first stage)
- —
- Admission period ends
- 11 Feb 2034, 23:55 GMT
- Clarification deadline
- —
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
1 Oct 2023 → 11 Feb 2034 · 4 dates- Next notice expected1 Oct 2023, 00:00 BST
- Contract starts20 Jan 2024
- Notice published183 days ago20 Apr 2026, 17:27 BST
- Today21 Oct 2026
- Admission / appointment period endsperiod end, not a bid countdown11 Feb 2034, 23:55 GMT
Notice history
5 events · 6 releases on Find a Tender · since 27 Oct 2023- Published value updated to £500,000,00027 Oct 2023, 08:28 BSTwas £300,000,000
- Status changed to active27 Oct 2023, 08:28 BST
- Procurement method changed27 Oct 2023, 08:28 BST
- Deadline published: 19 Jan 2034, 23:55 GMT27 Oct 2023, 08:28 BST
- Deadline moved to 11 Feb 2034, 23:55 GMT23 Nov 2023, 10:23 GMT+23 days · was 19 Jan 2034, 23:55 GMT
Published amendments (4 · 3 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextAward criteria · II.2.5 | Quality criterion - Name: Quality / Weighting: 40% Quality criterion - Name: Social Value/Sustainability / Weighting: 10% Price - Weighting: 50% | Quality criterion - Name: Quality / Weighting: 60% Quality criterion - Name: Social Value/Sustainability / Weighting: 10% Price - Weighting: 30% | |
| — | TextAward criteria · II.2.5 | Quality criterion - Name: Quality / Weighting: 40% Quality criterion - Name: Social Value/Sustainability / Weighting: 10% Price - Weighting: 40% | Quality criterion - Name: Quality / Weighting: 60% Quality criterion - Name: Social Value/Sustainability / Weighting: 10% Price - Weighting: 30% | |
| — | TextDuration of the contract, framework agreement or dynamic purchasing system · II.2.7 | Start date 20 January 2024 End date 19 January 2034 | Start date 12 February 2024 End date 11 February 2034 | |
| — | TextDuration of the contract, framework agreement or dynamic purchasing system · II.2.7 | Start date 20 January 2024 End date 19 January 2034 | Start date 12 February 2024 End date 11 February 2034 | |
| — | TextInformation about options · II.2.11 | The DPS will cover the period from 20th January 2024 to 19th January 2028, with 2 options to extend for additional 3 years. The maximum contract period will therefore be 10 years, from 20th January 2024 to 19th January 2034 (subject to an annual review, incorporating price negotiations and KPI performance). | The DPS will cover the period from 12th February 2024 to 11th February 2028, with 2 options to extend for additional 3 years. The maximum contract period will therefore be 10 years, from 12th February 2024 to 11th February 2034 (subject to an annual review, incorporating price negotiations and KPI performance). | |
| — | TextInformation about options · II.2.11 | The DPS will cover the period from 20th January 2024 to 19th January 2028, with 2 options to extend for additional 3 years. The maximum contract period will therefore be 10 years, from 20th January 2024 to 19th January 2034 (subject to an annual review, incorporating price negotiations and KPI performance). | The DPS will cover the period from 12th February 2024 to 11th February 2028, with 2 options to extend for additional 3 years. The maximum contract period will therefore be 10 years, from 12th February 2024 to 11th February 2034 (subject to an annual review, incorporating price negotiations and KPI performance). | |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 19 Jan 2034 | 11 Feb 2034 | +23 d |
| — | TextDuration of the contract, framework agreement or dynamic purchasing system · 11.2.7 | Start date 12 February 2024 End date 11 February 2034 | Start date 12 February 2024 End date 24 February 2029 | |
| — | TextInformation about options · 11.2.11 | The DPS will cover the period from 12th February 2024 to 11th February 2028, with 2 options to extend for additional 3 years. The maximum contract period will therefore be 10 years, from 12th February 2024 to 11th February 2034 (subject to an annual review, incorporating price negotiations and KPI performance). | The DPS will cover the period from 12th February 2024 to 24th February 2029. | |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 11 Feb 2034 | 23 Feb 2029 | -1814 d |
| — | TextTelephone · I.1 | +44 1924885903 | +44 7901239756 | |
| — | TextCommunication · I.3 | The procurement documents are available for unrestricted and full direct access, free of charge, at https://procontract.due-north.com/ Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via https://procontract.due-north.com/ | The procurement documents are available for unrestricted and full direct access, free of charge, at http://ypo2.my.site.com/s/Welcome Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via http://ypo2.my.site.com/s/Welcome | |
| — | TextAward Criteria · II.2.5 | Price 30% | Cost 30% | |
| — | Contract periodStart Date · II.2.7 | 20 Jan 2024 | 13 Feb 2024 | +24 d |
| — | Contract periodEnd date · II.2.7 | 19 Jan 2034 | 12 Feb 2029 | -1802 d |
| — | TextDescription of renewals · II.2.7 | There is a possibility that this DPS will be renewed after 9.5 years from the commencement date. | There is a possibility that this DPS will be renewed in a different format after 5 years from the commencement date. | |
| — | TextInformation about options · II.2.11 | The DPS will cover the period from 20th January 2024 to 19th January 2028, with 2 options to extend for additional 3 years. The maximum contract period will therefore be 10 years, from 20th January 2024 to 19th January 2034 (subject to an annual review, incorporating price negotiations and KPI performance). | The DPS will cover the period from 13 February 2024 to 12 February 2028, with 1 option to extend for an additional year. The maximum contract period will therefore be 5 years, from 13th February 2024 to 12th February 2029 (subject to an annual review, incorporating price negotiations and KPI performance). | |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 19 Jan 2034 | 12 Feb 2029 | -1802 d |
| — | TextInformation about recurrance · VI.1 | Estimated timing for further notices to be published: There is a possibility that this DPS will be renewed after 9.5 years from the commencement date. | Estimated timing for further notices to be published: There is a possibility that this DPS will be renewed in a different format after 5 years from the commencement date. |
Closing date amended in line with the provision under PA23 for all DPS's to end no later than24/2/29
Please note that this contract change notice is supplemental to the original Contract Notice submitted on Find a Tender Service under reference number 2023/S 000-031703, the contract change notice number 2023/S 000-0032070 to change the further-competition award criteria to reflect the procurement documents, the contract change number 2023/S 000-034632 to change the closing date and time of the D…
2 amendments published without a description.
Routine re-releases (6)
- 2023-10: 2 releases · 27 Oct 2023, 31 Oct 2023
- 2023-07: 1 release · 12 Jul 2023
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria