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Published 26 May 2023, 09:05 BST

Official UK procurement notice

YPO 001193 - Office Paper

Official notice

Authority: YPO

Framework agreement5 lotsGoodsOpen procedure
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: UK
Framework ceiling (notional)£10,000,000total for 5 lots · framework ceiling, not attributable revenue
Submissions closed 7 Jul 2023awarded 26 Sept 2023
Lots 5see the lot list below
Framework period 4 yrsends 10 Aug 2027 · extension options published · starts 11 Aug 2023

What is being bought5 lots · detail below

Published requirement description

Framework Agreement for the provision of Office Papers. The Framework is designed to meet the needs of all public sector organisations primarily in the education market, which includes YPO’s internal requirements.

  • Recurrence: There is a possibility that this framework will be renewed after 3.5 years from the commencement date.

CPV: Card for printing · Photocopier paper · Photocopier paper and xerographic paper

How this framework works

From the published notice
Bids received
7 bids received · 5 suppliers appointed
Framework period
4 yrs from 11 Aug 2023

Lots and requirements (5)Procurement structure

5 lots · no lot values published · same evaluation weights on every lot
Lot #1White Branded Copier PaperCancelledRenewal 4 yrs

White Branded Copier Paper

Contract period: 11 Aug 2023 – 10 Aug 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 9th October 2023 to 8th October 2024 with three options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 9th October 2023 to 8th October 2027 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
30197643 Photocopier paper
Lot #2Coloured/Tinted Copier PaperCancelledRenewal 4 yrs

Coloured/Tinted Copier Paper

Contract period: 11 Aug 2023 – 10 Aug 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 9th October 2023 to 8th October 2024 with three options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 9th October 2023 to 8th October 2027 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
30197643 Photocopier paper
Lot #3Recycled Copier PaperCancelledRenewal 4 yrs

Recycled Copier Paper

Contract period: 11 Aug 2023 – 10 Aug 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 9th October 2023 to 8th October 2024 with three options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 9th October 2023 to 8th October 2027 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
30197643 Photocopier paper
Lot #4White Copier Paper – Volume OrderCancelledRenewal 4 yrs

White Copier Paper – Volume Order

Contract period: 11 Aug 2023 – 10 Aug 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 9th October 2023 to 8th October 2024 with three options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 9th October 2023 to 8th October 2027 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
30197643 Photocopier paper
Lot #5Coloured CardCancelledRenewal 4 yrs

Coloured Card

Contract period: 11 Aug 2023 – 10 Aug 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 9th October 2023 to 8th October 2024 with three options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 9th October 2023 to 8th October 2027 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
30197645 Card for printing

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 40%Price: 40%Social value: 20%
Published sub-criteria (4)
  • Quality: 25%
  • Delivery and Customer Service: 15%
  • price: 40%
  • Social Value/Sustainability: 20%
Published award criteria (4)
  • Quality: 25%
  • Delivery and Customer Service: 15%
  • Social Value/Sustainability: 20%
  • Price: 40%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the

    Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “YPO 001193 - Office Paper” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
First published
26 May 2023, 09:05 BST
Last source update
25 Oct 2023, 13:34 BST
Award evaluation window
7 Jul 2023 – …
Authority reference
001193
FTS notice number
2023/S 000-031475
Classification (CPV)
Card for printingPhotocopier paperPhotocopier paper and xerographic paper
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03cfa0 Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
7 Jul 2023, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
7 Jul 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

7 Jul 2023 → 25 Oct 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    7 Jul 2023, 14:00 BST
  2. Bids opened
    7 Jul 2023, 14:00 BST
  3. Contract starts
    11 Aug 2023, 00:00 BST
  4. Notice published
    25 Oct 2023, 13:34 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    25 Oct 2023, 13:34 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 7
Contracts signed 1latest 26 Sept 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • All suppliers awarded onto the framework

    Signed
    26 Sept 2023
    Value
    £10,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7bids———

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

5 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria