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Published 24 May 2023, 10:11 BST

Official UK procurement notice

YPO - 1217 Play Sand · UK public procurement notice

Official notice

Authority: YPO

Framework agreement2 lotsGoodsOpen procedure
Sectors: Mining, basic metals and related products (14) Delivery: UKYorkshire & Humber (UKE45)
Framework ceiling (notional)£2,300,000envelope for 2 lots · framework ceiling, not attributable revenue
Submissions closed 1 Sept 2023awarded 9 Oct 2023
Lots 2see the lot list below
Framework period 4 yrsends 31 Dec 2027 · extension options published · starts 1 Jan 2024

What is being bought2 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Play Sand including natural and coloured play sand for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire.

  • Recurrence: There is a possibility that this framework will be renewed after 3.5 years from the commencement date.

CPV: Sand

How this framework works

From the published notice
Bids received
8 bids on the busiest of 2 lots · 2 suppliers appointed
Framework period
4 yrs from 1 Jan 2024

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1Natural Play Sand 15kgCancelledRenewal 4 yrs

Natural Play Sand 15kg

Contract period: 1 Jan 2024 – 31 Dec 2027 (4 yrs)
Delivery: UK, Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 1st October 2023 to 30th September 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end June 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st October 2023 to 30th September 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
14211000 Sand
Lot #2Coloured Play Sand 5kgCancelledRenewal 4 yrs

Coloured Play Sand 5kg

Contract period: 1 Jan 2024 – 31 Dec 2027 (4 yrs)
Delivery: UK, Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 1st October 2023 to 30th September 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end June 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st October 2023 to 30th September 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
14211000 Sand

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 40%Price: 50%Social value: 10%
Published sub-criteria (4)
  • Quality: 20%
  • Delivery and Customer Service: 20%
  • price: 50%
  • Social Value /Sustainability: 10%
Published award criteria (4)
  • Quality: 20%
  • Delivery and Customer Service: 20%
  • Social Value /Sustainability: 10%
  • Price: 50%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the

    Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “YPO - 1217 Play Sand” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
First published
24 May 2023, 10:11 BST
Last source update
26 Oct 2023, 14:58 BST
Award evaluation window
1 Sept 2023 – …
Authority reference
001217
FTS notice number
2023/S 000-031647
Classification (CPV)
Sand
Delivery area
UKYorkshire & Humber (UKE45)
Official registry OCID
ocds-h6vhtk-03cedf Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
1 Sept 2023, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
1 Sept 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

1 Sept 2023 → 1 Jan 2024 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    1 Sept 2023, 14:00 BST
  2. Bids opened
    1 Sept 2023, 14:00 BST
  3. Notice published
    26 Oct 2023, 14:58 BST
  4. Contract starts
    1 Jan 2024

Notice history

3 events · 4 releases on Find a Tender · since 28 Jul 2023
  1. Deadline moved to 1 Sept 2023, 14:00 BST
    28 Jul 2023, 09:02 BST
    +64 days · was 29 Jun 2023, 14:00 BST
  2. Status changed to cancelled
    1 Aug 2023, 09:01 BST
  3. Status changed to complete
    26 Oct 2023, 14:58 BST
Routine re-releases (4)
  • 2023-05: 1 release · 24 May 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 8busiest of 2 lots
Contracts signed 2latest 9 Oct 2023

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £2,300,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Natural Play Sand 15kg

    Signed
    9 Oct 2023
    Value
    ceiling above
    Period
    … – 31 Dec 2027
    Status
    active

  • Coloured Play Sand 5kg

    Signed
    9 Oct 2023
    Value
    ceiling above
    Period
    … – 31 Dec 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Natural Play Sand 15kg8bids———
2 · Coloured Play Sand 5kg3bids———

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria