Official UK procurement notice
YPO - 001171 The Supply of Modelling Materials
Authority: YPO (Public body)
What is being bought13 lots · detail below
Published requirement descriptionYPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Modelling Materials for use primarily in the education market. This Framework is designed to
meet the needs of YPO by establishing an agreement for Providers of Lots 1-13 are to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire.
Providers of Lot 6, items 16 and 19 to be appointed onto the Framework Agreement for the supply of Modelling Materials for use primarily in the education market. These products on the Framework are designed to allow YPO to meet the needs of all public sector organisations by establishing an agreement for Providers to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer.
- Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
CPV: Clay
How this framework works
From the published notice- Bids received
- 3 bids on the busiest of 12 lots · 5 suppliers appointed
- Framework period
- 4 yrs from 1 Sept 2023
Lots and requirements (13)Procurement structure
13 lots · no lot values published · evaluation weights differ by lotLot #1Oil Based Modelling MaterialAwardedRenewal Yorkshire & Humber
This lot will cover Oil Based Modelling Material. Goods will be required to be delivered to YPO distribution centre in Wakefield.
Lot #2Plant Based Modelling MaterialAwardedRenewal Yorkshire & Humber
This lot will cover Plant Based Modelling Material. Goods will be required to be delivered to YPO distribution centre in Wakefield.
Lot #3Soft DoughAwardedRenewal Yorkshire & Humber
This lot will cover Soft Dough. Goods will be required to be delivered to YPO distribution centre in Wakefield
Lot #4Air Hardening Soft DoughAwardedRenewal Yorkshire & Humber
This lot will cover Air Hardening Soft Dough . Goods will be required to be delivered to YPO distribution centre in Wakefield.
Lot #5Premium Branded DoughCancelledRenewal Yorkshire & Humber
This lot will cover Premium Branded Dough. Goods will be required to be delivered to YPO distribution centre in Wakefield.
Lot #6Foam and Silk ClayAwardedRenewal UK, Yorkshire & Humber
This lot will cover Foam and Silk Clay. Goods will be required to be delivered direct to the customer.
Lot #7Air Drying ClayAwardedRenewal Yorkshire & Humber
This lot will cover Air Drying Clay. Goods will be required to be delivered to YPO distribution centre in Wakefield
Lot #8Firing ClayAwardedRenewal Yorkshire & Humber
This lot will cover Firing Clay. Goods will be required to be delivered to YPO distribution centre in Wakefield
Lot #9PowdersAwardedRenewal Yorkshire & Humber
This lot will cover Powders. Goods will be required to be delivered to YPO distribution centre in Wakefield
Lot #10GlazesAwardedRenewal Yorkshire & Humber
This lot will cover Glazes. Goods will be required to be delivered to YPO distribution centre in
Wakefield
Lot #11Modelling Wires & MeshAwardedRenewal Yorkshire & Humber
This lot will cover Modelling Wires & Mesh. Goods will be required to be delivered to YPO distribution centre in Wakefield
Lot #12Modelling Tools - PlasticAwardedRenewal Yorkshire & Humber
This lot will cover Modelling Tools - Plastic. Goods will be required to be delivered to YPO distribution centre in Wakefield
Lot #13Modelling Tools – Metal and WoodenAwardedRenewal Yorkshire & Humber
This lot will cover Modelling Tools – Metal and Wooden. Goods will be required to be delivered to YPO distribution centre in Wakefield
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Oil Based Modelling Material | 50 | 40 | 10 | |
| 10 · Glazes | 50 | 40 | 10 | |
| 11 · Modelling Wires & Mesh | 50 | 40 | 10 | |
| 12 · Modelling Tools - Plastic | 50 | 40 | 10 | |
| 13 · Modelling Tools – Metal and Wooden | 50 | 40 | 10 | |
| 2 · Plant Based Modelling Material | 50 | 40 | 10 | |
| 3 · Soft Dough | 50 | 40 | 10 | |
| 4 · Air Hardening Soft Dough | 20 | 40 | 10 | |
| 5 · Premium Branded Dough | 50 | 40 | 10 | |
| 6 · Foam and Silk Clay | 50 | 40 | 10 | |
| 7 · Air Drying Clay | 50 | 40 | 10 | |
| 8 · Firing Clay | 50 | 40 | 10 |
1 more lots publish their own split on the notice.
- Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web
address can be found under ‘Procurement Documents’ in ‘Communication’ section in this
notice.
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
- “YPO - 001171 The Supply of Modelling Materials” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · There is a possibility that this framework will be subject to renewal after 3.5 years
from the commencement date.
- First published
- 26 May 2023, 09:33 BST
- Last source update
- 26 Oct 2023, 14:16 BST
- Award evaluation window
- 3 Jul 2023 – …
- Authority reference
001171- FTS notice number
2023/S 000-031637- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03cfa5Find a Tender
- Performance terms
Please refer to the Framework Agreement Terms and Conditions located
on our E-Procurement system. The web address can be found under Procurement
Documents in ‘Communication’ Section in this notice.
Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
How it was run
Official notice- Appointment period ends
- 20 Jul 2023, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 3 Jul 2023, 14:00 BST
Timeline
3 Jul 2023 → 26 Oct 2023 · 4 dates- Bids opened3 Jul 2023, 14:00 BST
- Admission / appointment period endsperiod end, not a bid countdown20 Jul 2023, 14:00 BST
- Contract starts1 Sept 2023, 00:00 BST
- Notice published26 Oct 2023, 14:16 BST
Notice history
2 events · 3 releases on Find a Tender · since 3 Jul 2023- Deadline moved to 20 Jul 2023, 14:00 BST3 Jul 2023, 13:07 BST+17 days · was 3 Jul 2023, 14:00 BST
- Status changed to complete26 Oct 2023, 14:16 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or request to participate · IV.2.2 | 3 Jul 2023 | 20 Jul 2023 | +17 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 3 Jul 2023 | 20 Jul 2023 | +17 d |
Time limit extended for the receipt of tenders as a result of the Specification and Pricing document being hard to read due to the formatting of document. However, all information regarding the specification was visible within the spreadsheet.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast12 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 12 of these contracts carry the same published figure, £2,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Oil Based Modelling Material
- Signed
- 2 Oct 2023
- Value
- ceiling above
- Period
- … – 31 Aug 2027
- Status
- active
Glazes
- Signed
- 2 Oct 2023
- Value
- ceiling above
- Period
- … – 31 Aug 2027
- Status
- active
Modelling Wires & Mesh
- Signed
- 2 Oct 2023
- Value
- ceiling above
- Period
- … – 31 Aug 2027
- Status
- active
Modelling Tools - Plastic
- Signed
- 2 Oct 2023
- Value
- ceiling above
- Period
- … – 31 Aug 2027
- Status
- active
Modelling Tools – Metal and Wooden
- Signed
- 2 Oct 2023
- Value
- ceiling above
- Period
- … – 31 Aug 2027
- Status
- active
Plant Based Modelling Material
- Signed
- 2 Oct 2023
- Value
- ceiling above
- Period
- … – 31 Aug 2027
- Status
- active
Soft Dough
- Signed
- 2 Oct 2023
- Value
- ceiling above
- Period
- … – 31 Aug 2027
- Status
- active
Air Hardening Soft Dough
- Signed
- 2 Oct 2023
- Value
- ceiling above
- Period
- … – 31 Aug 2027
- Status
- active
Foam and Silk Clay
- Signed
- 2 Oct 2023
- Value
- ceiling above
- Period
- … – 31 Aug 2027
- Status
- active
Air Drying Clay
- Signed
- 2 Oct 2023
- Value
- ceiling above
- Period
- … – 31 Aug 2027
- Status
- active
Firing Clay
- Signed
- 2 Oct 2023
- Value
- ceiling above
- Period
- … – 31 Aug 2027
- Status
- active
Powders
- Signed
- 2 Oct 2023
- Value
- ceiling above
- Period
- … – 31 Aug 2027
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Oil Based Modelling Material | 3bids | — | — | — |
| 2 · Plant Based Modelling Material | 2bids | — | — | — |
| 3 · Soft Dough | 2bids | — | — | — |
| 4 · Air Hardening Soft Dough | 1bids | — | — | — |
| 6 · Foam and Silk Clay | 1bids | — | — | — |
| 7 · Air Drying Clay | 3bids | — | — | — |
| 8 · Firing Clay | 3bids | — | — | — |
| 9 · Powders | 1bids | — | — | — |
| 10 · Glazes | 1bids | — | — | — |
| 11 · Modelling Wires & Mesh | 1bids | — | — | — |
| 12 · Modelling Tools - Plastic | 3bids | — | — | — |
| 13 · Modelling Tools – Metal and Wooden | 1bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Framework contractors & participating bidders
5 commercial parties on the notice- Daler-Rowney LtdFramework contractor
- Flair Leisure Products plcFramework contractor
- Major Brushes LimitedFramework contractor
- Ningbo Spring StationeryFramework contractor
- Potterycrafts LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria