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Published 2 Nov 2022, 16:41 GMT

Official UK procurement notice

YPO - 001104 - Travel Management Solutions II

Official notice

Authority: YPO·Consortium: 3 public authorities

Framework agreement3 lotsServicesOpen procedure
Sectors: Supporting and auxiliary transport services; travel agencies services (63)Business Services & Consultancy (79) Delivery: UK
Framework ceiling (notional)£200,000,000envelope for 3 lots · framework ceiling, not attributable revenue
Submissions closed 23 Jan 2023awarded 3 Apr 2023
Lots 3see the lot list below
Framework period 4 yrsends 7 Mar 2027 · extension options published · starts 8 Mar 2023

What is being bought3 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of

Travel Management Solutions II for all public sector organisations including but not limited

to Local Authorities, Police Forces, Fire and Rescue Service, NHS, Universities and Charity

sectors. This Framework is designed to meet the needs of YPO and Other Contracting

Authorities by establishing an agreement where the end Customer will place the order with

the Provider and the Provider delivers direct to the end Customer

  • Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

CPV: Business travel services · Event services · Travel management services · Travel services

How this framework works

From the published notice
Bids received
6 bids on the busiest of 2 lots · 3 suppliers appointed
Framework period
4 yrs from 8 Mar 2023

Lots and requirements (3)Procurement structure

3 lots · no lot values published · evaluation weights differ by lot
Lot #1Business TravelCancelledRenewal 4 yrs

Lot 1 is for business travel needs and requirements. YPO is looking to work with up to three

Travel Management Company (TMC’s) Providers who are expected to work with YPO, ESPO,

and the Contracting Authority to provide business travel for public sector organisations

including, but not limited to Local Authorities, Government Departments, Housing

Associations, Universities, Higher Education, Charity sectors. This will include an online

booking portal and offline booking services.

Contract period: 8 Mar 2023 – 7 Mar 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 18th April 2023 to 17th April 2025 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of October 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 18th April 2023 to 17th April 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
63515000 Travel services63516000 Travel management services79952000 Event services79997000 Business travel services
Lot #2Travel for Emergency ServicesCancelledRenewal 4 yrs

Lot 2 is for emergency services travel needs and requirements. YPO is looking for a strategic

Provider who is expected to work with YPO, ESPO, and the Contracting Authority to provide

travel for Emergency Services Customers (Including but not limited to Police Forces, Fire

and Rescue and NHS). This will include an online booking portal and offline booking services.

Contract period: 8 Mar 2023 – 7 Mar 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 18th April 2023 to 17th April 2025 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of October 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 18th April 2023 to 17th April 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
63515000 Travel services63516000 Travel management services79952000 Event services79997000 Business travel services
Lot #3Travel for UniversitiesCancelledRenewal 4 yrs

Lot 3 is for travel needs and requirements for universities. YPO is looking for a strategic

Provider who is expected to work with YPO, ESPO, and the Contracting Authority to provide

business and study travel for university Customers. This will include an online booking portal

and offline booking services.

Contract period: 8 Mar 2023 – 7 Mar 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 18th April 2023 to 17th April 2025 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of October 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 18th April 2023 to 17th April 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
63515000 Travel services63516000 Travel management services79952000 Event services79997000 Business travel services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueSplit
1 · Business Travel80%10%10%
2 · Travel for Emergency Services60%30%10%
3 · Travel for Universities80%10%10%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or

    discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations

    2015. Please refer to the Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid
  • Price carries 10–30 points depending on the lot; most lots put it at 10 points.
  • “YPO - 001104 - Travel Management Solutions II” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

First published
2 Nov 2022, 16:41 GMT
Last source update
26 Apr 2023, 14:06 BST
Award evaluation window
23 Jan 2023 – …
Authority reference
001104
FTS notice number
2023/S 000-012000
Classification (CPV)
Business travel servicesEvent servicesTravel management servicesTravel services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-037e85 Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located on our EProcurement system. The web address can be found under Procurement Documents in

‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
23 Jan 2023, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
23 Jan 2023, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

23 Jan 2023 → 26 Apr 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    23 Jan 2023, 14:00 GMT
  2. Bids opened
    23 Jan 2023, 14:00 GMT
  3. Contract starts
    8 Mar 2023
  4. Notice published
    26 Apr 2023, 14:06 BST

Notice history

2 events · 3 releases on Find a Tender · since 6 Dec 2022
  1. Deadline moved to 23 Jan 2023, 14:00 GMT
    6 Dec 2022, 17:42 GMT
    +49 days · was 5 Dec 2022, 14:00 GMT
  2. Status changed to complete
    26 Apr 2023, 14:06 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 6busiest of 2 lots
Contracts signed 2latest 3 Apr 2023

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £200,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - Business Travel

    Signed
    3 Apr 2023
    Value
    ceiling above
    Period
    … – 7 Mar 2027
    Status
    active

  • Lot 3 - Travel for Universities

    Signed
    3 Apr 2023
    Value
    ceiling above
    Period
    … – 7 Mar 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Business Travel6bids———
3 · Travel for Universities2bids———

Contracting authority & participating public bodies

2 public bodies on the notice

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

  • Eastern Shires Purchasing OrganisationContracting authority Enderby, East MidlandsContact name, email

Dispute resolution & review bodies

  • High Court of England & WalesReview body London
  • High Court of England and WalesReview body London

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria