Official UK procurement notice
YPO - 001087 Low Energy Lighting Systems to Include Internal, External and Emergency Lighting
Authority: YPO
What is being bought
Published requirement descriptionYPO are looking for Suppliers to be appointed onto a Dynamic Purchasing System (DPS) for the provision of Low Energy Lighting Systems to include Internal, External and Emergency Lighting. The DPS is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements and any of YPO’s wholly owned associated or subsidiary companies.
- Recurrence: There is a possibility that this DPS will be subject to renewal after 3.5 years from the commencement date
CPV: Electrical installation work · Emergency lighting equipment · Lighting systems
How this dynamic market works
From the published notice- Type
- Dynamic market (open)
- Market period
- 4 yrs from 23 Nov 2021
The lotProcurement structure
single lot · no lot value publishedLot #1YPO are looking to established a Dynamic Purchasing System (DPS) to provide public…Renewal
YPO are looking to established a Dynamic Purchasing System (DPS) to provide public sector organisations with a compliant procurement route for the design, supply, installation, commissioning and maintenance of low energy lighting systems which includes but not limited to low energy internal lighting systems, low energy external lighting and security lighting systems as well as emergency lighting systems. (Please note for the avoidance of doubt this does not include street lighting). Customers will supply their exact requirements and standards during the call for competition stage.
Providers appointed onto this DPS must be able to provide a full end to end service including but not limited to pre-works surveys, design, installation, commissioning and maintenance together with the ability to incorporate intelligent lighting controls and emergency lights where applicable. As such the Provider must be capability of delivering products/part of a service up to a fully managed and serviced lighting system to meet customer requirements.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Non-cost: 60%
- Cost: 40%
Published award criteria (2)
- Non-cost: 60%
- Cost: 40%
- Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ section of this notice.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “YPO - 001087 Low Energy Lighting Systems to Include Internal, External…” is a dynamic market: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Competition analysis · published record, not a forecast of who will bid
How YPO runs Lamps and light fittings (CPV 3152) tenders for its clients, and who usually turns up
YPO procures on behalf of other bodies; its record below covers every client it has tendered for, next to the published market for the same work. This notice is a framework or DPS, so only frameworks and DPS are compared. Whole-market view: Lamps and light fittings (CPV 3152) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside the delivery region.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
No decision dates published to compare.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The buyer’s share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0%
2–30%
4–625%
7+75%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS. The notice sets up a supplier panel and a ceiling value; what the work actually costs is agreed later, on each call-off or mini-competition, and those publish as contract notices of their own. The award-vs-estimate record of this market therefore sits on the call-offs; this page shows it on the contracts, not on the panel that frames them.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1YPO are looking to established a Dynamic Purchasing System (DPS) to provide public…CPV 3152Published estimate£10m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid1%
2–316%
4–621%
7+62%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Upergy LtdWorked for this buyer | YPO - 001071 The Supply of Batteries and Chargersnotice published Sept 2021 | — | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £553m16 awards in 36m · last 1 months ago | 4 live · £1.9bn iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 30% below n=1 | |
| £4.8m10 awards in 36m · last 15 months ago | 4 live · £27m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
Upergy LtdSME | 4 awards in 36m · last 6 months ago | 1 live · £900k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
| £685k1 awards in 36m · last 28 months ago | None on file | no comparable pairs | |
| — | None on file | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Open admission
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · There is a possibility that this DPS will be subject to renewal after 3.5 years from the commencement date
- First published
- 17 Sept 2021, 08:13 BST
- Last source update
- 13 Apr 2026, 11:09 BST
- Authority reference
001087- FTS notice number
2026/S 000-033165- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02e1d1Find a Tender
- Performance terms
Please refer to the DPS Establishment Agreement Terms and Conditions located in our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ Section in this notice.
Publisher note: Please note that deadline for submissions for the initial establishment/first round of the DPS is 27 October 2021 at 14:00pm. Following the initial establishment, the DPS will remain open for any Suppliers to submit a bid at any point until the closing date of the DPS. YPO are purchasing on behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
How to participate & submission route
Official notice Apply via ProContract (Due North)- Requests to participate (first stage)
- —
- Admission period ends
- 23 Feb 2029, 23:55 GMT
- Clarification deadline
- —
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
23 Nov 2021 → 23 Feb 2029 · 3 dates- Contract starts23 Nov 2021
- Notice published190 days ago13 Apr 2026, 11:09 BST
- Today20 Oct 2026
- Admission / appointment period endsperiod end, not a bid countdown23 Feb 2029, 23:55 GMT
Notice history
1 event · 3 releases on Find a Tender- Deadline moved to 23 Feb 2029, 23:55 GMT13 Apr 2026, 11:09 BST+1189 days · was 22 Nov 2025, 23:55 GMT
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | Contract periodEnd Date · II.2.7 | 22 Nov 2025 | 23 Feb 2029 | +1189 d |
| — | TextDescription of options · II.2.11 | This DPS will cover period from 23 November 2021 to 22 November 2025, with no options to extend. The maximum DPS duration will therefore be 4 years from 23 November 2021 to 22 November 2025. | This DPS will cover period from 23 November 2021 to 23 February 2029, with no options to extend. The maximum DPS duration will therefore be 4 years from 23 November 2021 to 23 February 2029. | |
| — | DeadlineIV.2.2 | 22 Nov 2025 | 23 Feb 2029 | +1189 d |
| — | TextContact · I.1 | Contracts Team | Construction and Highways Team | |
| — | TextEmail · I.1 | [email protected] | [email protected] | |
| — | TextTelephone · I.1 | +44 01924664685 | +44 7901239756 | |
| — | TextInternet address · I.1 | Buyer's address https://procontract.due-north.com/register?ReadForm | Buyer's address http://www.ypo.co.uk/ | |
| — | TextCommunication · I.3 | The procurement documents are available for unrestricted and full direct access, free of charge, at https://procontract.due-north.com/register?ReadForm Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via https://procontract.due-north.com/register?ReadForm | The procurement documents are available for unrestricted and full direct access, free of charge, at http://ypo2.my.site.com/s/Welcome Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via http://ypo2.my.site.com/s/Welcome | |
| — | TextDuration of the contract, framework agreement or dynamic purchasing system · II.2.7 | Start date 23 November 2021 End date 22 November 2025 | Start date 14 December 2021 End date 23 February 2029 | |
| — | TextDescription of renewals · II.2.7 | There is a possibility that this DPS will be subject to renewal after 3.5 years from the commencement date | There is a possibility that this procurement tool will be subject to renewal after 7 years from the commencement date | |
| — | TextDescription of options · II.2.11 | This DPS will cover period from 23 November 2021 to 22 November 2025, with no options to extend. The maximum DPS duration will therefore be 4 years from 23 November 2021 to 22 November 2025. | This DPS will cover period from 14 December 2021 to 23 February 2029 | |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 22 Nov 2025 | 23 Feb 2029 | +1189 d |
Please note that this contract notice is supplemental to the original Contract Notice submitted in Find a Tender Service under reference number 2021/S 000-023134 and the contract change notice number 2024/S 000-041022 which was to extend the life of the DPS in accordance with the transitional arrangements under the Procurement Act. This notice amendment is for:- 1. Change in YPO contact details 2…
1 amendment published without a description.
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria