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Published 17 Nov 2022, 08:47 GMT

Official UK procurement notice

YPO - 001032 Crematoria Solutions III

Official notice

Authority: YPO

Framework agreement2 lotsWorksOpen procedure

Sectors: Industrial machinery (42)Construction & Civil Engineering (45) Delivery: UK

Framework ceiling (notional)£50,000,000total for 2 lots · framework ceiling, not attributable revenue

Submissions closed 16 Jan 2023awarded 13 Feb 2023

Lots 2see the lot list below

Framework period 4 yrsends 16 Feb 2027 · extension options published · starts 17 Feb 2023

What is being bought2 lots · detail below

Published requirement description

Framework Agreement that is able to provide design, supply, installation and commissioning of cremators and abatement equipment including but not limited to refurbishment or refit works, minor works, ongoing maintenance, removal and disposal of existing equipment and ancillary

products/services. This Framework is designed to meet the needs of YPO and Other Contracting Authorities by establishing an agreement where the end customer will place the order with the Provider and the Provider delivers directly to the end customer.

Recurrence: There is a possibility that this framework will be renewed after 3.5 years from the commencement date.

CPV: Construction work · Construction work for crematoriums · Cremators

How this framework works

From the published notice

Bids received: 2 bids received · 2 suppliers appointed
Framework period: 4 yrs from 17 Feb 2023

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot

Lot #1Supply and install of crematoria equipment including refurbishment, refits, training, ongoing maintenance, spare parts, removal and disposal of existing equipment.CancelledRenewal 4 yrs

The Provider must demonstrate the ability and capability to design, project manage, supply

and install solutions suitable for human cremation as per Contracting Authority Statement of

Requirements.

Contract period: 17 Feb 2023 – 16 Feb 2027 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 24th of February 2023 to 23rd of February 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2025 and will be dependent on satisfactory completion of all aspects of the contracts to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 24th of February 2023 to 23th of February 2027 (subject to an annual review, incorporating price negotiation and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

42350000 Cremators 45215300 Construction work for crematoriums

Lot #2MaintenanceCancelledRenewal 4 yrs

The provider will supply a range of maintenance and servicing arrangements to meet the

needs of the contracting authority. The types of maintenance and servicing arrangements

include but not limited to:

All-inclusive comprehensive cover
Routine maintenance cover
Breakdown and emergency cover
Performance test and maintenance reports
Parts and labour cover

The minimum period of maintenance and inspection arrangements which Provider must be

able to offer are 5, 10 and 15 years;

The full cover maintenance frequency should be agreed individually with Contracting

Authority based on the number of cremations per year.

Contract period: 17 Feb 2023 – 16 Feb 2027 (4 yrs)

Delivery: UK

42350000 Cremators

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 60%Price: 30%Social value: 10%

Published sub-criteria (3)

Quality: 60%
price: 30%
Social Value /Sustainability: 10%

Published award criteria (3)

Quality: 60%
Social Value /Sustainability: 10%
Price: 30%

Conditions of participation1

Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
“YPO - 001032 Crematoria Solutions III” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Works
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
First published: 17 Nov 2022, 08:47 GMT
Last source update: 1 Mar 2023, 15:55 GMT
Award evaluation window: 22 Dec 2022 – …
Authority reference: 001032
FTS notice number: 2023/S 000-006046
Classification (CPV): Construction workConstruction work for crematoriumsCremators
Delivery area: UK
Official registry OCID: ocds-h6vhtk-0385f7 Find a Tender

Contract terms

Performance terms: Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Appointment period ends: 16 Jan 2023, 14:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 22 Dec 2022, 14:00 GMT

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

22 Dec 2022 → 1 Mar 2023 · 4 dates

Bids opened
22 Dec 2022, 14:00 GMT
Admission / appointment period endsperiod end, not a bid countdown
16 Jan 2023, 14:00 GMT
Contract starts
17 Feb 2023
Notice published
1 Mar 2023, 15:55 GMT

Notice history

2 events · 3 releases on Find a Tender · since 5 Dec 2022

Deadline moved to 16 Jan 2023, 14:00 GMT
5 Dec 2022, 09:37 GMT
+25 days · was 22 Dec 2022, 14:00 GMT
Status changed to complete
1 Mar 2023, 15:55 GMT

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2	22 Dec 2022	16 Jan 2023	+25 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 2admitted to the panel · see the list ↓

Bids received 2

Contracts signed 2latest 13 Feb 2023

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £50,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

YPO - 001032 Crematoria Solutions III
Signed
13 Feb 2023
Value
ceiling above
Status
active
YPO - 001032 Crematoria Solutions III
Signed
13 Feb 2023
Value
ceiling above
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2bids	—	—	—

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London

Framework contractors & participating bidders

2 commercial parties on the notice

FACULTATIEVE TECHNOLOGIES LIMITEDFramework contractor Leeds, UK
IFZW GmbH & Co. KGFramework contractor Zwickau, DE

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria