Official UK procurement notice
YORK ST JOHN UNIVERSITY INTERNATIONAL TRAVEL MANAGEMENT SERVICES ITT · Key Travel for York St John University (Jun 2025)
Authority: York St John University (Education)
What is being bought
Published requirement descriptionThe University is seeking to appoint a suitably qualified provider for international travel bookings. Predominantly via an online booking platform with offline support. Full international coverage of flights, accommodation, rail, car hire and ferries. We would look for the most economical travel options, but also those that are sustainable. We require 24x7 emergency helpline support for our travellers with active monitoring of all destinations for client support when required. If required - the access code is DE8Z7PHHWM.
To view this notice, please click here:
CPV: Sale of travel tickets and package tours services · Supporting and auxiliary transport services; travel agencies services · Travel agency and similar services · Travel agency, tour operator and tourist assistance services · Travel management services · Travel services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£600,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Online Platform Capability: 30%
- Offline Support Capability: 10%
- Pricing and added value: 40%
- Social Value: 10%
- Sustainability: 10%
Published award criteria (5)
- Online Platform Capability
- Offline Support Capability
- Sustainability
- Social Value
- Pricing and added value
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 11 Jun 2025, 12:05 BST
- Last source update
- 17 Jul 2025, 16:05 BST
- Award evaluation window
- Submission end – 26 Jul 2025
- Authority reference
TEN009- FTS notice number
2025/S 000-031489- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-054698Find a Tender
How it was run
Official notice- Submission deadline
- 7 Jul 2025, 13:00 BST
- Clarification deadline
- 27 Jun 2025
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
11 Jun 2025 → 25 Sept 2025 · 8 dates- Tender notice published11 Jun 2025, 12:05 BST
- Clarification questions by27 Jun 2025
- Submission deadline7 Jul 2025, 13:00 BST
- Assessment summaries sent17 Jul 2025, 00:00 BST
- Latest notice published17 Jul 2025, 16:05 BST
- Award decision expected by26 Jul 2025, 00:59 BST
- Standstill ends28 Jul 2025, 23:59 BST
- Contract starts399 days ago25 Sept 2025
Notice history
4 events · 2 releases on Find a Tender · since 11 Jun 2025- Tender notice published11 Jun 2025, 12:05 BSTUK4
- Contract award notice published17 Jul 2025, 16:05 BSTUK6
- Status changed to complete17 Jul 2025, 16:05 BST
- Contract signature expected31 Aug 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Key Travel25 Sept 2025 – 24 Sept 2027 · up to 24 Sept 2029Extensions: This will be a 2-year contract, with an additional 1+1 years extensions on provision of excellent service. | £600,000 | 17 Jul 2025standstill to 28 Jul 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Key Travel LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender