Yate Town Council Supply of Gas and Electric to Town Council Properties

How to tender:

Please find attached the following information to assist in providing your quotations:

• Quote Template: Detailing supply consumption for 2025/2026 for each property with highlighted sections to be completed as part of the tender.
• Supply Information: Containing property address and reference numbers.
• Form of Tender, Anti-collusion Certificate, Equalities Declaration and Climate and Planet Declaration.

In response to the Tender please complete and return the Quote Template and Form of Tender documents.

Yate Town Council require suppliers to disclose the mix of fuels (coal, gas, nuclear, renewable, and other) used to generate the energy supplied. If your supply is offset solely, or in part, by renewable energy certification, you should state this information, including the certification type, in your submission.

If a company cannot certify its renewable supply, tenders will be considered, providing the company provides transparency in its energy sourcing and can demonstrate the extent to which it departs from these provisions and the steps it is taking to achieve zero carbon or net zero carbon energy production, to enable the evaluation of its green commitment

Within your quote documentation please provide additional information on:

• the service options you offer, for example, you may provide a procurement only, or a fully managed service, please stipulate the differences and benefits of different services available;
• the services you offer regarding Solar Energy generation and Smart Export Guarantee;

Tenders will be assessed in terms of best value for money, renewable fuel mix/renewable energy certification and for the service offered.

It is prohibited for prospective contractors to contact Yate Town Councillors or Staff to encourage or support their tender outside of the prescribed process outlined below.

The tender process will open on 24th July 2026 and run until noon on 21st August 2026.

The decision process and key dates will then be as follows:

• All tenders will be opened and reviewed within 7 days of 21st August 2026 at Poole Court by the Finance Manager & RFO and a Member of the Climate and Planet Sub Committee.
• We may contact you at this point if we have any queries about your tender or require any clarification.
• A synopsis of the tenders will be presented to Climate and Planet Sub Committee to review and make a recommendation to the Environment and Community Committee meeting 22nd September 2026 to formally award the contract if agreed.
• We will respond to everyone who submitted a valid tender to notify you of the outcome as soon as possible.

Please return all tenders via email to [email protected] no later than noon on 21st August 2026.

Please get in touch with me directly should you have any questions regarding the details of the tender. My email address is [email protected]

HOWEVER, please ENSURE the actual tender is submitted to the specific email address in the document above. Tenders submitted via any other email address will not be considered.

Yate Town Council, Poole Court, Poole Court Drive, Yate, South Gloucestershire, BS37 5PP

Tel: 01454 866506

Website: www.yatetowncouncil.gov.uk ↗