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Find a TenderAwardedContract details notice
Published 4 Jul 2025, 11:40 BST

Official UK procurement notice

Yate Outdoor Sports Complex All Weather Pitch & Track Floodlights

Official notice

Authority: Yate Town Council (Local council)

WorksBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Construction & Civil Engineering (45) Delivery: South West (UKK12)
Published estimate£110,000£132,000 inc. VAT17.7% below published estimate
Submissions closed 29 Jul 2025awarded 15 Aug 2025
Awarded to Halliday Lighting Ltd
Contract term 2 moends 30 Sept 2025 · starts 11 Aug 2025

What is being bought

Published requirement description

Site Address - Yate Outdoor Sport Complex, Broad Lane, Yate, Bristol, BS37 7LB

Supply and installation of the full lighting system including removal of all existing floodlights at the All Weather Pitch & Athletics Track, replacement with new.

The system is required to meet England Hockey and England Athletics Specification.

  • Class I hockey - maintained average illumination level of 500 Lux
  • Class II athletics - maintained average illuminance of 200 lux

All works associated with the mechanical and electrical installation to include;

  • Removal and disposal of Mast 4 (M4) on the All Weather Pitch
  • Replacement of M4 - To supply and installation of 15m HL250E base hinged mast complete with concrete foundation and foundation kits identified in a structural survey report.
  • Mast 20 (M20) requires an overlap pot adaptor. The current bracket must be removed, and the mounting plate cut and prepared in accordance with the specifications.
  • General repainting and corrosion protection measures to all masts.
  • 52no LED luminaires, new brackets and drivers.
  • Removal and disposal of the existing HID floodlights.
  • On completion a satisfactory electrical test and light check to confirm Lux Levels.
  • A minimum 5 year parts and labour warranty.
  • Risk Assessments & Method Statements to be included.

All Weather Pitch Floodlights (M1 - M8) and Mast 4 replacement to be completed first and preferably by the 1st September 2025. If works are carried out during September, then the engineers are to phase floodlight works so that only one floodlight column at a time shall be out of commission to ensure the sporting complex is still able to use the remaining floodlights for training.

Athletics Track Floodlights (M9 - M20) to be completed by 30th September with engineers to phase floodlight works so that only one floodlight column at a time shall be out of commission to ensure the sporting complex is still able to use the remaining floodlights for training.

The successful tender will be required to enter a JCT Design and Build form of contract with the client: Yate Town Council.

Retention percentage 5% reducing to 2.5% on practical completion

Valuations will be monthly. Should the works be completed in less than a month, payment will be made on receipt of invoice. 30 day payment terms.

CPV: Construction work for sports facilities · Floodlights · Repair and maintenance work in connection with sports facilities

The lotProcurement structure

single lot · value published
Lot #1Awarded 2 moSMEPublished value£110,000
Contract period: 11 Aug 2025 – 30 Sept 2025 (2 mo)Value: £110,000 exc. VAT · £132,000 inc. VAT
Delivery: South WestEligibility: SME eligible
31518100 Floodlights45212200 Construction work for sports facilities45212290 Repair and maintenance work in connection with sports facilities

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 66%Price: 34%
Published sub-criteria (3)
  • Relevant experience: 33%
  • Technical Skills: 33%
  • Price of works: 34%
Published award criteria (3)
  • Price of works: Total price to carry out works described in Floodlight Specification document, including ongoing maintenance, repair and servicing plans.
  • Relevant experience: Please provide three examples of projects of comparable size/complexity undertaken within the last three years (including description of works, approximate budget, and duration).
  • Technical Skills: Please provide details on the skills your company and its employees possess that will enable you to meet the scope of the specification, including relevant certifications and qualifications.
What this means for your bid
  • Price carries 34 of 100 points: a 10% discount moves about 3.4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Jul 2025, 11:40 BST
Last source update
15 Aug 2025, 14:41 BST
FTS notice number
2025/S 000-037364
Latest notice
Contract details notice (UK7)
Classification (CPV)
Construction work for sports facilitiesFloodlightsRepair and maintenance work in connection with sports facilities
Delivery area
South West (UKK12)
Official registry OCID
ocds-h6vhtk-0558f3 Find a Tender

How it was run

Official notice
Submission deadline
29 Jul 2025, 12:00 BST
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

How to tender:

Please review the attached Floodlight Specifications Document and return the following documents as part of your tender submission:

  • Signed Form of Tender, Anti-collusion Certificate, Equalities Declaration and Climate and Planet Declaration;
  • Completed Due Diligence & Reference Pack and any required documents;
  • Detailed specification of works for supply and installation of floodlights;
  • A priced and timed schedule of completion of works;
  • A breakdown of ongoing maintenance, repair and servicing plans;
  • Details of Relevant Experience and Technical skills, including relevant certifications and qualifications as outlined within Award Criteria section.

NB* Financial checks may be undertaken on selected contractors, post-tender and prior to appointment, depending on contract value.

It is prohibited for prospective contractors to contact Yate Town Councillors or Staff to encourage or support their tender outside of the prescribed process outlined below.

Tenders will be assessed on Price of works, Relevant Experience and Technical Skills. The Town Council is not obliged to accept the lowest or any tender.

Tender Timelines:

The tender opportunity will open on Friday 4th July 2025 and run until noon on 29th July 2025.

The decision process and key dates will then be as follows:

  • All tenders will be opened and reviewed within 7 days of 29th July 2025 at Poole Court by Finance Manager & RFO, Estates Manager & member of YOSC Liaison Group.
  • We may contact you at this point if we have any queries about your tender or require any clarification.
  • A synopsis of the tenders will be presented to the YOSC Liaison Group of Yate Town Council to review and formally award the contract if agreed.
  • We will respond to everyone who submitted a valid tender to notify you of the outcome as soon as possible.

Please return all tenders via email to [email protected] no later than noon on 29th July 2025

Please get in touch with me directly should you have any questions regarding the details of the tender. My email address is [email protected]

HOWEVER, please ENSURE the actual tender is submitted to the specific email address in the document above. Tenders submitted via any other email address will not be considered.

Yate Town Council, Poole Court, Poole Court Drive, Yate, South Gloucestershire, BS37 5PP

Tel: 01454 866506

Website: www.yatetowncouncil.gov.uk ↗

Timeline

4 Jul 2025 → 15 Aug 2025 · 4 dates
  1. Tender notice published
    4 Jul 2025, 11:40 BST
  2. Submission deadline
    29 Jul 2025, 12:00 BST
  3. Contract starts
    11 Aug 2025, 00:00 BST
  4. Latest notice published
    15 Aug 2025, 14:41 BST

Notice history

3 events · 2 releases on Find a Tender · since 4 Jul 2025
  1. Tender notice published
    4 Jul 2025, 11:40 BST
    UK4
  2. Contract details notice published
    15 Aug 2025, 14:41 BST
    UK7
  3. Status changed to complete
    15 Aug 2025, 14:41 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £90,5441 contract exc. VAT
Contracts signed 1latest 15 Aug 2025
Awarded toValueDateStatus
Halliday Lighting LtdSME£90,544 †—Awarded

Contracts

  • Yate Outdoor Sports Complex All Weather Pitch & Track Floodlights · Halliday Lighting LtdSME

    Signed
    15 Aug 2025
    Value
    £90,544
    Period
    18 Aug 2025 – 30 Sept 2025
    Status
    active

Contracting authority & participating public bodies

Yate Town Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCRB-1116-HWGH Poole Court, Poole Court Drive, Yate,, Bristol, South West, BS37 5PPContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Halliday Lighting LtdAwarded supplier Unit 29 Stenhouse Mill Wynd,, Edinburgh, Scotland, EH11 3XXContact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender