Find a TenderAwarded
Published 2 Mar 2022, 11:10 GMT

Official UK procurement notice

Y22027 - Supply of Office Supplies

Official notice

Authority: Kent County Council (Local council)

Framework agreement2 lotsGoodsOpen procedureSME suitable
Framework ceiling (notional)£10,000,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 20 Apr 2022awarded 9 Jun 2022
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

This Framework Agreement covers the provision for a full range of office supplies.

LOT 1 – Office Supplies for Kent County Council

This LOT is for the supply of office supplies for deliveries to multiple locations within Kent County Council. This would include the following but is not limited to:

  • Address Labels
  • Batteries
  • Diaries and Calendars
  • Envelopes
  • Filing Products
  • IT Consumables
  • Pads and Notebooks
  • Paper
  • Printer Toner
  • Stationery

LOT 2 – Offices Supplies including Janitorial, Catering, Cleaning, Post and Packaging Supplies and Personal Electronic Devices

This LOT is for the supply of office supplies including janitorial, catering, cleaning, post and packaging supplies and personal electronic devices, with deliveries to multiple locations. This would include the following but is not limited to:

General Office Supplies

  • Stationery
  • Paper
  • Envelopes
  • Books and Pads
  • Labels
  • Files, Pockets and Binders
  • Writing supplies
  • Arts and Craft
  • Adhesive and Tape
  • Storage Boxes
  • Chalk Boards
  • Dry Wipe Boards
  • Pin Boards

Janitorial

  • Cleaning Products
  • Cleaning Equipment
  • Rubbish Bins
  • Sanitary Refills
  • Sanitary Dispensers
  • Restroom Accessories
  • Hand Dryers
  • Paper Towel
  • Toilet Rolls

Catering

  • Kitchen Appliances
  • Catering sundries
  • Drinks Dispensers
  • Urns
  • Catering Utensils
  • Pre-Packed Food (such as biscuits and snacks)

Cleaning

  • Cleaning products
  • Buckets, Mops and Cloths
  • PPE
  • Waste Bins

Post and Packaging Supplies

  • Mail Bags
  • Packaging Boxes
  • Bubble Wrap
  • Stamps
  • Tape and Adhesives
  • Posting Bags

Personal Electronic Devices

  • Shredding Machines
  • Digital Cameras
  • 3D Printing
  • Calculators
  • Webcams
  • Keyboards and Mouse
  • Monitors
  • Storage Sticks
  • Laminators

CPV: Office and computing machinery, equipment and supplies except furniture and software packages · Office supplies · Various office equipment and supplies

How this framework works

From the published notice
Bids received
5 bids on the busiest of 2 lots · 3 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1Office Supplies for Kent County CouncilAwarded

This LOT is for the supply of office supplies for deliveries to multiple locations within Kent County Council. This would include the following but is not limited to:

  • Address Labels
  • Batteries
  • Diaries and Calendars
  • Envelopes
  • Filing Products
  • IT Consumables
  • Pads and Notebooks
  • Paper
  • Printer Toner
  • Stationery
Delivery: UK
Variant bids: not allowed
Lot #2Offices Supplies including Janitorial, Catering, Cleaning, Post and Packaging Supplies and Personal Electronic DevicesAwarded

This LOT is for the supply of office supplies including janitorial, catering, cleaning, post and packaging supplies and personal electronic devices, with deliveries to multiple locations. This would include the following but is not limited to:

General Office Supplies

  • Stationery
  • Paper
  • Envelopes
  • Books and Pads
  • Labels
  • Files, Pockets and Binders
  • Writing supplies
  • Arts and Craft
  • Adhesive and Tape
  • Storage Boxes
  • Chalk Boards
  • Dry Wipe Boards
  • Pin Boards

Janitorial

  • Cleaning Products
  • Cleaning Equipment
  • Rubbish Bins
  • Sanitary Refills
  • Sanitary Dispensers
  • Restroom Accessories
  • Hand Dryers
  • Paper Towel
  • Toilet Rolls

Catering

  • Kitchen Appliances
  • Catering sundries
  • Drinks Dispensers
  • Urns
  • Catering Utensils
  • Pre-Packed Food (such as biscuits and snacks)

Cleaning

  • Cleaning products
  • Buckets, Mops and Cloths
  • PPE
  • Waste Bins

Post and Packaging Supplies

  • Mail Bags
  • Packaging Boxes
  • Bubble Wrap
  • Stamps
  • Tape and Adhesives
  • Posting Bags

Personal Electronic Devices

  • Shredding Machines
  • Digital Cameras
  • 3D Printing
  • Calculators
  • Webcams
  • Keyboards and Mouse
  • Monitors
  • Storage Sticks
  • Laminators Additional information: To gain access and complete the necessary documents please follow the instruction below

Visit - WWW.Kentbusinessportal.org.uk

Select - Opportunities

Select Organisation - Commercial Services

Select the opportunity appropriate to you from the list provided

Express interest - you may need to register first

Once successful expression is completed you can access and complete the requirements in two ways

1 - when you register you will receive a successful registration email, this also contains an link taking you direct to the opportunity

2 - when you log in to proactis go to my activities, select commercial services and you will be presented with the opportunity.

Following the instruction from herein

Delivery: UK
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 40%Price: 50%Social value: 10%
Published sub-criteria (4)
  • Delivering the Framework Agreement: 20%
  • Customer Service and Account Management: 20%
  • price: 50%
  • Social Value: 10%
Published award criteria (4)
  • Delivering the Framework Agreement: 20
  • Customer Service and Account Management: 20
  • Social Value: 10
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Y22027 - Supply of Office Supplies” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
2 Mar 2022, 11:10 GMT
Last source update
20 Oct 2022, 10:24 BST
Award evaluation window
20 Apr 2022 – …
Authority reference
DN600217
FTS notice number
2022/S 000-029544
Classification (CPV)
Office and computing machinery, equipment and supplies except furniture and software packagesOffice suppliesVarious office equipment and supplies
Delivery area
UK
Official registry OCID
ocds-h6vhtk-031cca Find a Tender

Publisher note: All public bodies will have access to this Framework Agreement but may only do so with the agreement of the Contracting Authority. Those organisations who may wish to access this Framework Agreement will be members, local government authorities, the police service, the fire service, the NHS and NHS trusts, housing associations, third sector organisations, academic centres (including Academies), free schools, publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands, Northern Ireland and Isle of Man. Full details of the classification of potential Customer’s geographical areas and organisation classifications are detailed as follows: LOCAL AUTHORITY COUNCILS: England: County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also permissible users).  See link: A-Z of councils online | Local Government Association https://www.local.gov.uk/topics http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Northern Ireland: Administered across 26 Districts of Northern Ireland. See link: http://www.nidirect.gov.uk/local-councils-in-northern-ireland Scotland: Administered across 32 Council areas.  See link: Councils | COSLA Wales: Administered across 22 Council areas. See link: Find your local authority | GOV.WALES Isle of Man: Administered across 22 local authorities, consisting of 4 town authorities, 2 district authorities, 2 village authorities, and 14 parish authorities. https://www.gov.im/categories/home-and-neighbourhood/local-authorities/local-authority-contacts/ Channel Islands: https://www.gov.je/Government/Departments/Pages/default.aspx https://www.gov.gg/article/152949/Government-Departments EMERGENCY SERVICES: POLICE: National https://www.btp.police.uk/ http://www.mod.police.uk http://www.npas.police.uk/ England Home | Police.uk (www.police.uk) https://www.gov.uk/government/organisations/civil-nuclear-constabulary Northern Island https://www.police.uk/northern-ireland/ Scotland http://www.scotland.police.uk/ https://www.gov.uk/government/organisations/civil-nuclear-constabulary Wales https://www.dyfed-powys.police.uk/ Home | Gwent Police Home | North Wales Police https://www.police.uk/south-wales/ https://www.gov.uk/government/organisations/civil-nuclear-constabulary Isle of Man https://www.iompolice.im/ Channel Islands https://jersey.police.uk/ http://www.guernsey.police.uk/ FIRE and RESCUE UK – England, Scotland, Northern Ireland, Wales, IOM http://www.fireservice.co.uk/information/ukfrs/ https://www.ukfirestations.co.uk/brigades Channel Islands https://www.gov.je/Government/Departments/HomeAffairs/Pages/default.aspx MARITIME AND COASTGUARD AGENCY UK – England, Scotland, Northern Ireland, Wales, IOM https://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about/access-and-opening Isle of Man https://www.gov.im/coastguard Channel Islands http://www.ports.je/JerseyCoastguard/Pages/default.aspx https://www.rnli.org.gg/guernseys-lifeboat/ NHS/HEALTH BODIES AND AMBULANCE SERVICES: England https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx East Midlands Ambulance Service NHS Trust http://www.emas.nhs.uk East of England Ambulance Service NHS Trust http://www.eastamb.nhs.uk London Ambulance Service NHS Trust http://www.londonambulance.nhs.uk North East Ambulance Service NHS Foundation Trust http://www.neas.nhs.uk North West Ambulance Service NHS Trust http://www.nwas.nhs.uk South Central Ambulance Service NHS Foundation Trust http://www.southcentralambulance.nhs.uk South East Coast Ambulance Service NHS Foundation Trust http://www.secamb.nhs.uk South Western Ambulance Service NHS Foundation Trust https://www.swast.nhs.uk/welcome West Midlands Ambulance Service NHS Trust http://www.wmas.nhs.uk Yorkshire Ambulance Service NHS Trust http://www.yas.nhs.uk Northern Island http://www.hscni.net/index.php?link=trusts http://www.niamb.co.uk/ Scotland https://www.scot.nhs.uk/organisations/ http://www.scottishambulance.com/WhatWeDo/Default.aspx Wales http://www.wales.nhs.uk/nhswalesaboutus/structure https://www.ambulance.wales.nhs.uk/ Isle of Man https://www.gov.im/about-the-government/departments/health-and-social-care/ https://www.gov.im/categories/health-and-wellbeing/isle-of-man-ambulance-service/ Channel Islands https://www.gov.je/Government/Departments/HealthSocialServices/Pages/index.aspx https://www.gov.gg/article/119652/Health-Social-Care--Wellbeing https://www.gov.je/pages/contacts.aspx?contactid=87 St John Ambulance Cymru - Wales’ leading first aid charity (sjacymru.org.uk) CENTRAL GOVERNMENT DEPARTMENTS AND THEIR AGENCIES: http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm REGISTERED SOCIAL LANDLORDS: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. England https://www.gov.uk/government/publications/current-registered-providers-of-social-housing Scotland https://directory.scottishhousingregulator.gov.uk/Pages/Datasets-and-Reports.aspx Northern Ireland https://www.nidirect.gov.uk/contacts/housing-associations Wales https://gov.wales/ Isle of Man https://www.gov.im/categories/home-and-neighbourhood/affordable-housing/public-sector-housing/housing-authority-contacts/ Channel Islands https://www.gov.je/Home/RentingBuying/OtherRentalOptions/Pages/OtherHousing.aspx http://www.gha.gg/ EDUCATIONAL ESTABLISHMENTS: Nursery, primary, middle or high schools, secondary schools, Academies, free schools, special schools, Pupil Referral Units (PRU), further education colleges, universities. UK – England, Scotland, Northern Ireland, Wales http://www.schoolswebdirectory.co.uk/index.php https://get-information-schools.service.gov.uk/ https://www.hefcw.ac.uk/ https://www.universitiesuk.ac.uk Isle of Man https://www.gov.im/categories/education-training-and-careers/schools-and-colleges/ Channel Islands https://www.gov.je/Education/Schools/FindingSchool/Pages/default.aspx https://www.gov.gg/article/163185/Education-Working--Retiring CHARITIES England and Wales https://www.gov.uk/government/organisations/charity-commission Scotland http://www.oscr.org.uk/ Northern Ireland https://www.charitycommissionni.org.uk/charity-search/ Isle of Man Isle of Man Government - Charities Channel Islands http://www.jerseycharities.org/members http://www.charity.org.gg/Find Suppliers are advised that the Contracting Authority and its Customers reserve the right to supply the tendered products, services, and commodities to companies that have a majority public sector ownership by any of the public sector bodies referred to above during the Framework Agreement period as stated in this document, for the purpose of selling to other public, private and third sector organisations.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
20 Apr 2022, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
20 Apr 2022, 14:15 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

20 Apr 2022 → 20 Oct 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    20 Apr 2022, 14:00 BST
  2. Bids opened
    20 Apr 2022, 14:15 BST
  3. Notice published
    20 Oct 2022, 10:24 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Oct 2022, 10:24 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 52 from SMEs · busiest of 2 lots
Contracts signed 6latest 9 Jun 2022

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Supply of Office Supplies

    Signed
    9 Jun 2022
    Value
    —
    Status
    active
  • Supply of Office Supplies

    Signed
    9 Jun 2022
    Value
    —
    Status
    active
  • Supply of Office Supplies

    Signed
    9 Jun 2022
    Value
    —
    Status
    active
  • Offices Supplies including Janitorial, Catering, Cleaning, Post and Packaging Supplies and Personal Electronic Devices

    Signed
    9 Jun 2022
    Value
    —
    Status
    active
  • Offices Supplies including Janitorial, Catering, Cleaning, Post and Packaging Supplies and Personal Electronic Devices

    Signed
    9 Jun 2022
    Value
    —
    Status
    active
  • Offices Supplies including Janitorial, Catering, Cleaning, Post and Packaging Supplies and Personal Electronic Devices

    Signed
    9 Jun 2022
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Office Supplies for Kent County Council5bids · 5 electronic2—£0 – £10,000,000
2 · Offices Supplies including Janitorial, Catering, Cleaning, Post and Packaging Supplies and Personal Electronic Devices5bids · 5 electronic2—£0 – £10,000,000
Whole notice———£0 – £10,000,000

Contracting authority & participating public bodies

Kent County Council (t/a KCS)

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Head Office, 1 Abbey Wood Group, Kings Hill, West Malling, UK, ME19 4YTContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Commercial Services Kent LtdReview body West MallingContact email

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.