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Published 16 Jan 2023, 12:02 GMT

Official UK procurement notice

Xavier Catholic Education Trust Secondary Catering Tender

Official notice

Authority: Xavier Catholic Education Trust

ServicesRestricted procedure
Sectors: Hotel, restaurant and retail trade services (55) Delivery: South East (UKJ25)
Budget not disclosedValue not published
Submissions closed 28 Feb 2023

What is being bought

Published requirement description

Xavier Catholic Education Trust are putting out to tender the catering contracts at their Secondary Schools: St Peter's Catholic School, Guildford, St John the Baptist School, Woking and Salesian School, Chertsey. Contract start date is 1st August 2023 (except for Salesian School which will start in September 2024). The schools will be able to select their preferred company from the three companies shortlisted to make the final presentations.

CPV: School catering services

The lotProcurement structure

single lot · no lot value published
Lot #1St Peter's Catholic School Pupil Numbers: - by year groupRenewal

St Peter's Catholic School Pupil Numbers: - by year group

Year 7 209

Year 8 210

Year 9 210

Year 10 210

Year 11 209

Sixth Form 279

Total 1,327

Sales over September and October 2022

FSM Sales 3,494 GBP

All Other Sales 90,241 GBP

Service Times

Breakfast: 08:20 – 08:45

Break: Not Tuesdays 11:05 – 11:30 / Tuesdays 10:55 – 11:20

Lunch: Not Tuesdays Years 7, 8 and 9 – 12:30 – 13:10

Lunch: Not Tuesdays Years 10, 11, 12 and 13 – 13:30 – 14:10

Lunch: Tuesdays Years 7, 8 and 9 – 12:15 – 12:55

Lunch: Tuesdays Years 10, 11, 12 and 13 – 13:10 – 13:50

Sixth Form: 08:20 until 14:10 with a restricted service outside break and lunchtimes

Tuesdays 08:20 until 13:50 with a restricted service outside break and lunchtimes

Locked in Policy: Yes for Years 7-11 / Sixth Form Y12 cannot leave site / Year 13 mainly onsite

Current contractor: Innovate

Other Information: Staff x 2 on LGPS / HFA Halal meat required

St John the Baptist School Pupils Numbers by year group

Year 7 241

Year 8 240

Year 9 241

Year 10 237

Year 11 239

Sixth Form 301

Total 1,499

Sales over 12 month period / No of Trading Days: 185

FSM Sales Breakfast: 139 GBP

Break: 2,059 GBP

Lunch: 9,385

All other Sales 381,944 GBP

Service Times

Breakfast: 08:00 – 08:45

Break: 10:55 – 11:15

Lunch: 12:05 – 13:45 (2 sittings)

Sixth Form: 08:00 – 14:00

Locked in Policy: Yes for years 7 -11

Current Contractor: Innovate

Other Information: There may be staff on LGPS / Halal meat not required but Halal chicken offered in canteen just in case / Meat free Friday required

Salesian School Pupil Numbers by year group

Year 7 280

Year 8 280

Year 9 280

Year 10 279

Year 11 278

Sixth Form 428* (will be 500 by 1/9/24) on separate site

Total 1,825

Sales 24th Nov 21 – 23rd Nov 22

FSM Sales 23,919 GBP

All Other Sales 447,806 GBP

Service Times

Breakfast: 08:00 – 08:50

Break: 10:50 – 11:10

Lunch: 12:50 – 13:30

Sixth Form: 07:00 – 13:30

Locked in Policy: Yes for Years 7-11

Current Contractor: Chartwells - This School will not start until September 2024

Other Information: There may be staff on LGPS / Halal meat not required but “Meat Free Friday” required on all servings

Delivery: South East · St Peter's Catholic School in Guildford, St John the Baptist School in Woking and Salesian School in Chertsey.
Extensions: Renewal possible after 3 years subject to satisfactory performance.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
55524000 School catering services

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
16 Jan 2023, 12:02 GMT
Last source update
16 Jan 2023, 12:02 GMT
Authority reference
RM&C/2023/XCET/383
FTS notice number
2023/S 000-001249
Classification (CPV)
School catering services
Delivery area
South East (UKJ25)
Official registry OCID
ocds-h6vhtk-0397bb Find a Tender

Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=228468. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:228468)

How it was run

Official notice
Submission deadline
28 Feb 2023, 13:00 GMT
Submission channel
{"written"}
Accepted languages
en

Timeline

16 Jan 2023 → 17 Mar 2023 · 3 dates
  1. Notice published
    16 Jan 2023, 12:02 GMT
  2. Submission deadline
    28 Feb 2023, 13:00 GMT
  3. Invitations to tender expected
    17 Mar 2023

Contracting authority & participating public bodies

Xavier Catholic Education Trust

Contracting authorityBody governed by public lawEducation Guildford Road, Chertsey, South East, KT16 9LUContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact email, phone
  • RM&C Consultants LtdMediation body ReadingContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.