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Find a TenderAwardedContract details notice
Published 22 May 2026, 11:16 BST

Official UK procurement notice

Inspection and Testing of Safe Access Systems

Official notice

Authority: West Yorkshire Fire and Rescue Authority (Police & fire)

ServicesBelow threshold - open competitionBelow threshold
Sectors: Repair & Maintenance (50)Architecture & Engineering (71) Delivery: Yorkshire & Humber (UKE4)
Published estimate£100,000≈ £33k / year · £120,000 inc. VAT16.9% above final estimate
Submissions closed 26 Jun 2026awarded 12 Aug 2026
Awarded to Safe Access Group Ltd
Contract term 3 yrsends 31 Aug 2029 · up to 31 Aug 2032 with extensions · starts 1 Sept 2026

What is being bought

Published requirement description

WYFRS wishes to appoint a contractor for the provision of Inspection and Testing of Safe Access Systems across 40 Fire Stations located throughout the county of West Yorkshire.

The scope of Services includes the verification of as installed information; planned inspection and testing to ensure that the Installation meets operational and safety standards; reactive maintenance including the provision of a 365/24/7 call out service to attend at an applicable site within the prescribed times. The Services also includes provision for Consequential Services including repairs, replacements, modifications and requested upgrades to the Installation.

The Customer wishes to appoint a Contractor with the relevant maintenance experience to provide the following Services at each site:

  1. Planned Maintenance, and
  2. Reactive Maintenance, and
  3. Any Consequential Services.

CPV: Architectural, construction, engineering and inspection services · Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£100,000
Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2032 with extensionsValue: £100,000 exc. VAT · £120,000 inc. VAT
Extensions: 3 x 12 month extensions
50000000 Repair and maintenance services71000000 Architectural, construction, engineering and inspection services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Quality 60% - Cost 40%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
22 May 2026, 11:16 BST
Last source update
26 Aug 2026, 10:06 BST
Authority reference
WYFRS2105
FTS notice number
2026/S 000-047668
Latest notice
Contract details notice (UK7)
Classification (CPV)
Architectural, construction, engineering and inspection servicesRepair and maintenance services
Delivery area
Yorkshire & Humber (UKE4)
Official registry OCID
ocds-h6vhtk-06a0a7 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
26 Jun 2026, 12:00 BST
Clarification deadline
22 Jun 2026, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/wyfrs/aspx/home ↗

Timeline

22 May 2026 → 1 Sept 2026 · 5 dates
  1. Tender notice published147 days ago
    22 May 2026, 11:16 BST
  2. Clarification questions by116 days ago
    22 Jun 2026, 16:00 BST
  3. Submission deadline112 days ago
    26 Jun 2026, 12:00 BST
  4. Latest notice published51 days ago
    26 Aug 2026, 10:06 BST
  5. Contract starts46 days ago
    1 Sept 2026, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 22 May 2026
  1. Tender notice published
    22 May 2026, 11:16 BST
    UK4
  2. Contract details notice published
    26 Aug 2026, 10:06 BST
    UK7
  3. Status changed to complete
    26 Aug 2026, 10:06 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £116,9041 contract inc. VAT; no net value published
Contracts signed 1latest 12 Aug 2026
Awarded toValueDateStatus
Safe Access Group LtdSME——Awarded

Contracts

  • WYFRS2105 - Inspection and Testing of Safe Access Systems · Safe Access Group LtdSME

    Signed
    12 Aug 2026
    Value
    £116,904 inc. VAT
    Period
    1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031 with extensions
    Status
    active
    Extensions
    2 x 12 months

Contracting authority & participating public bodies

West Yorkshire Fire and Rescue Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PYTC-9788-PZGW FSHQ, Bradford Road, Birkenshaw, Bradford, Yorkshire & Humber, BD112DYContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Safe Access GroupAwarded supplierGB-COH: 14807734 Kings Cross Road, London, London, WC1X 9LPContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender