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Published 18 Mar 2026, 11:19 GMT

Official UK procurement notice

Wrexham University Air Conditioning & Ventilation Servicing

Official notice

Authority: Wrexham University (Education)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£84,000≈ £28k / year · £100,800 inc. VAT
Submissions closed 14 May 2026
Contract term 3 yrsends 1 Sept 2029 · up to 1 Sept 2031 with extensions · starts 1 Sept 2026

What is being bought

Published requirement description

The purpose of this ITT is to select a suitably qualified and experienced Supplier to undertake the delivery of the Air Conditioning Maintenance across the University estate, including reactive maintenance and planned preventative maintenance (“PPM”), together with associated statutory inspections and performance management.

This ITT is issued via the Sell2Wales portal. The University reserves the right not to award any contract as a result of this process.

The Contract is intended to cover:

a) PPM services to air conditioning, mechanical ventilation and associated control systems in accordance with manufacturers’ recommendations, SFG20 (or equivalent standard) and applicable legislation (see Appendix 1 and Appendix 2).

b) Reactive and remedial maintenance, fault diagnosis and rectification of air conditioning and mechanical ventilation plant.

c) Statutory inspections, certification and record keeping

d) Performance reporting against Key Performance Indicators (“KPIs”) (Appendix 3/Appendix 2 as applicable).

CPV: Repair and maintenance services of cooler groups

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£84,000
Contract period: 1 Sept 2026 – 1 Sept 2029 (3 yrs) · up to 1 Sept 2031 with extensionsValue: £84,000 exc. VAT · £100,800 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: We envision two 12 month extension options if both parties are happy to continue.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical: 70%
  • Commercial: 30%
Published award criteria (2)
  • Technical: This includes 10% weighting for Social Value
  • Commercial: Price will be evaluated as described in the ITT
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
18 Mar 2026, 11:19 GMT
Last source update
18 Mar 2026, 11:19 GMT
FTS notice number
2026/S 000-024474
Latest notice
Tender notice (UK4)
Classification (CPV)
Repair and maintenance services of cooler groups
Delivery area
Wales (UKL11)
Official registry OCID
ocds-h6vhtk-066d3d Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Electronic submission allowed
Submission deadline
14 May 2026, 17:00 BST
Clarification deadline
17 Apr 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted via Sell2Wales by the stated Deadline. www.sell2wales.gov.wales ↗. Late submissions may not be accepted. Tenders must remain open for acceptance for 90 calendar days from the Tender Submission Deadline.

Timeline

18 Mar 2026 → 1 Sept 2026 · 4 dates
  1. Tender notice published218 days ago
    18 Mar 2026, 11:19 GMT
  2. Clarification questions by188 days ago
    17 Apr 2026, 17:00 BST
  3. Submission deadline161 days ago
    14 May 2026, 17:00 BST
  4. Contract starts52 days ago
    1 Sept 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    18 Mar 2026, 11:19 GMT
    UK4

Contracting authority & participating public bodies

Wrexham University

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-CHC: 1142048 Plas Coch, Wrexham, Wales, LL11 2AWContact name, email

Official documents & specifications (17)

Official links; attachments are not copied

Tender pack and attachments

Show 8 more documents

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender