Wren Academy Finchley Cleaning Tender 2026-2029

{
  "id": "024498-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-03-18T11:46:27Z",
  "ocid": "ocds-h6vhtk-066d4d",
  "buyer": {
    "id": "GB-COH-06422162",
    "name": "WREN ACADEMIES TRUST"
  },
  "tender": {
    "id": "WAF Cleaning 2026-2029",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 500000,
          "currency": "GBP",
          "amountGross": 600000
        },
        "status": "active",
        "renewal": {
          "description": "Should the successful applicant meet the high standards set by the Academy during the\nagreed term, discussions on a further year extension to the contract will be entered into."
        },
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "type": "cost",
              "numbers": [
                {
                  "number": 80,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00",
          "maxExtentDate": "2030-08-31T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKI71",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90919300",
            "scheme": "CPV",
            "description": "School cleaning services"
          }
        ]
      }
    ],
    "title": "Wren Academy Finchley Cleaning Tender 2026-2029",
    "value": {
      "amount": 500000,
      "currency": "GBP",
      "amountGross": 600000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "A-13481",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-13481",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "description": "Any problems accessing the PQQ, please contact Colin Wood colin@efm-ltd.co.uk\nAlternate download of PQQ at:\nhttps://www.dropbox.com/scl/fi/o3yd6hu6vzz7tir4xbh58/3.-WAF-PQQ-for-Cleaning-2026.docx?rlkey=qdsb6k6faic35rl81bl615ocs&st=wysdpw6p&dl=0",
        "documentType": "biddingDocuments"
      },
      {
        "id": "024498-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/024498-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-03-18T11:46:27Z"
      }
    ],
    "procedure": {
      "features": "Stage 1 - Conditions of Participation / Selection Questionnaire (PQQ)
Interested suppliers will complete a Selection Questionnaire demonstrating their financial standing, relevant experience in cleaning services, technical capability, and compliance with mandatory requirements. References will be requested
Responses will be evaluated and a shortlist of suppliers will be invited to the next stage. \nStage 2 - Invitation to Tender (ITT)
Shortlisted suppliers will be invited to submit a tender outlining their proposed methodology for delivering the cleaning services, staffing arrangements, quality assurance processes, social value commitments, and pricing.\nStage 3 - Clarification and/or Negotiation (if required)
The contracting authority may conduct clarification questions, presentations, or negotiations with shortlisted suppliers to refine proposals and ensure value for money. The authority reserves the right to award the contract based on the initial tenders without entering a negotiation stage.\nStage 4 - Final Tender / Best and Final Offer (BAFO) (if applicable)
Where negotiations take place, suppliers may be invited to submit a Best and Final Offer which will be evaluated in accordance with the published award criteria.\nContract Award
The contract will be awarded to the supplier submitting the Most Advantageous Tender based on the evaluation criteria set out in the procurement documents."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2026-07-03T23:59:59+01:00"
    },
    "description": "The contracting authority is seeking to appoint a suitably qualified and experienced\ncontractor to provide comprehensive cleaning services for school premises. The contract\nwill cover the provision of routine and periodic cleaning services to ensure that all facilities\nare maintained to a high standard of cleanliness, hygiene, and safety for pupils, staff, and\nvisitors.\nThe scope of the contract will include, but is not limited to:\nDaily cleaning of classrooms, offices, corridors, toilets, staff rooms, and communal areas\nCleaning of floors, surfaces, furniture, and fixtures\nWashroom cleaning and replenishment of consumables\nPage 2 to 7\nWaste collection and disposal\nPeriodic deep cleaning, including carpets and high-level areas where required\nWindow cleaning where specified\nCleaning of halls, dining areas, and other shared facilities\nCompliance with safeguarding, health and safety, and school security requirements\nThe contractor will be responsible for providing appropriately trained staff, supervision,\ncleaning materials, equipment, and management systems necessary to deliver the\nservices. All services must comply with relevant health and safety legislation and\nsafeguarding requirements applicable within educational environments.\nThe authority expects the successful supplier to demonstrate strong quality management\nprocedures, environmentally responsible cleaning practices, and the ability to deliver\nconsistent service levels across the school premises.\nThis is a TUPE contract award.",
    "specialRegime": [
      "concession"
    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "notAllowed"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "WREN ACADEMY Finchley  PQQ Enclosed\nEFM\nSuit 2\nUnit 10\nBradburys Court\nLyon Road\nHarrow\nMiddx\nHA1 2BY\nOr a digital copy to: Colin@efm-ltd.co.uk",
    "procurementMethodDetails": "Competitive flexible procedure",
    "expressionOfInterestDeadline": "2026-04-27T23:59:59+01:00"
  },
  "parties": [
    {
      "id": "GB-COH-06422162",
      "name": "WREN ACADEMIES TRUST",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI71",
        "country": "GB",
        "locality": "London",
        "postalCode": "N12 9HB",
        "countryName": "United Kingdom",
        "streetAddress": "Wren Academy 41 Hilton Avenue"
      },
      "details": {
        "url": "https://www.wrenacademyfinchley.org",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "06422162",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "name": "Colin Wood",
        "email": "colin@efm-ltd.co.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PRMT-1638-WHTV",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}